Request for Duplication of Official Building Plans

“Our office is currently closed to the public,

in-person services are not available until further notice.”

Duplication of Plans During Shelter in Place

Building plans that the Department of Building Inspection maintains are public records open to the public for viewing and reproduction; however, the California Health and Safety Code prohibits the duplication of the official building plans, or documents such as reports and calculations that accompany these plans, without meeting the following criteria.

California Health and Safety Code Chapter 10: Building Records

Section 19851.

(b) Any building department of a city or county, which is requested to duplicate the official copy of the plans maintained by the building department, shall request written permission to do so from the certified, licensed, or registered professional, or his or her successor, if any, who signed the original documents and from (1) the original or current owner of the building or (2), if the building is part of a common interest development, from the board of directors or other governing body of the association established to manage the common interest development.

NOTE:  During Shelter in Place, plans are not available for viewing. We are providing copies of full plan sets requested following the Duplication of Plans process outlined below. 

To start the Duplication of Plans process, please check our website for permit history from 1983 to present to determine the permit application and scope of work you need.  http://dbiweb.sfgov.org/dbipts/ 

If you find what you are looking for, please complete the Records Request Form found on our website @ https://sfdbi.org/records and email it to dbi.records3R@sfgov.org to verify that there is a record of the issued plans. Once we verify that we do have the plans available, we will ask you to email us a copy of the Notarized Affidavit of Owner https://sfdbi.org/sites/default/files/OwnersAffidavit.pdf and a completed / signed Applicant’s Declaration for our review https://sfdbi.org/sites/default/files/ApplicantsDeclaration.pdf

After our review and if the affidavit matches City records, we will ask you to mail us the original Notarized Affidavit of Owner and the original Applicant’s Declaration along with payment for the number of plan sets required, mailing fees, and prints. We cannot start the process without these two documents and payment. Once these documents and payment have been received, we will either send the letters to the design professionals or print the copies if no design professionals signed or stamped the plans. Design professionals have up to 30 days from the date the certified letter is mailed to respond to the request.  

If the records you are looking for are prior to 1983, we will ask that you send us the records request form for us to do research for older records. 

 

Fees Include 

Each permit application plan set is $48.00

Mailing to design professionals $6.90 per certified letter

Copies per printed plan sheet $0.10 cents

Mailing fee to customer $6.90

 

Additional Information

  1. If you are signing the Affidavit of Owner on behalf of a Corporation, LLC, etc., under certain circumstances, you may need to provide upon submittal additional documentation such as corporation documents, company minutes, Power of Attorney, etc. 

    The additional documents should include
    1. Company name
    2. Person’s name on the Affidavit
    3. Person’s title such as Managing Member
    4. Level of Authorization specifying that they have the Authority to Sign on Behalf of the Property Owner.

Or

        e. A separate typed letter on official letterhead.

Click here for Letter Requirements/Sample Letter for Business Entities (PDF)

  1. For Condominiums and Co-Ops Building with HOA
    1. If the applicant is not a Board Member (unit owner, contractor, agent, etc), the Affidavit of Owner (PDF) must be signed by a Board Member, preferably the President, but other board members may sign: Secretary, Treasurer, etc. The Affidavit must also be notarized.  A letter must also be provided by the HOA.  Minutes of Board Meeting including the name and title of the person signing the Affidavit may be acceptable in lieu of letter.
       
    2. If you are one of the Board Members of the HOA for the requested property, the Affidavit of Owner (PDF) must be signed by another Board Member and have that notarized. A letter must also be provided by the HOA. Minutes of Board Meeting including the name and title of the person signing the Affidavit may be acceptable in lieu of letter.

Click here for Letter Requirements/Sample Letter for Condominiums and Co-Ops Building with HOA (PDF)

  1. For Condominiums and Co-Ops Building without an HOA
    1. You will be asked to sign an Affidavit of Owner (PDF) in the presence of a Records Management staff when submitting the request. In addition, you will need to provide a notarized Affidavit of Owner (PDF) from each owner. No letter is required as all owners have granted permission by providing a notarized Affidavit of Owner.

 

  1. For Apartment Buildings and Tenants in Common (TIC)
    1. Notarized Owner Affidavit of one of the Property Owners – generally one of the owners you are working with.
  1. For New Ownersplease provide a copy of the recorded grant deed

 

  1. If the requested property is a Bank, you will need to submit a letter from the Bank signed by the Branch Manager to start the process authorizing you to start the process. 

This is an interim Covid-19 process. If you have any questions or concerns, please contact us at 628-652-3420.