Request for Duplication of Official Building Plans

Access to Plans During Stay Home Period - During the Stay Home Order period, we are providing copies of full plan sets requested following the Duplication of Plans process outlined below.

Plan Sets at DBI

The Department of Building Inspection maintains public records, such as building plans, for public viewing and reproduction. However, the California Health and Safety Code prohibits the duplication of official building plans, or documents such as reports and calculations that accompany these plans, without approval from the owner of the plans. Customers can view plans by appointment only on a limited weekly basis. We are also providing copies of full plan sets following the Duplication of Plans process outlined below.

California Health and Safety Code Chapter 10: Building Records Section 19851.

(b) Any building department of a city or county, which is requested to duplicate the official copy of the plans maintained by the building department, shall request written permission to do so from the certified, licensed, or registered professional, or his or her successor, if any, who signed the original documents and from (1) the original or current owner of the building or (2), if the building is part of a common interest development, from the board of directors or other governing body of the association established to manage the common interest development.

Starting the Duplication of Plans Request Process

1. To start the Duplication of Plans process, please check our website for permit history from 1983 to present to determine the permit application and scope of work you need.  http://dbiweb.sfgov.org/dbipts/ 

2. Once you have the necessary information, please complete the Records Request Form and email it to dbi.records3R@sfgov.org to verify that there is a record of the issued plans. Once we verify that we do have the plans available, we will ask you to email us a copy of the Notarized Affidavit of Owner and a completed / signed Applicant’s Declaration for our review.

3. Once we have completed our review to confirm the affidavit matches City records, we will ask you to mail us the original Notarized Affidavit of Owner and the original Applicant’s Declaration along with payment for the number of plan sets required, mailing fees, and prints. Note: We cannot start the process without these two important documents and payment. 

4. Once we receive the required documents and payment, the following two scenarios may occur:

a. We will mail certified letters to the design professionals on record to obtain their approval for reproduction. They have up to 30 days to respond to the request. When all responses are received or the 30 days have elapsed, we will print the requested copies and notify you when ready to mail or pick-up. Copies of plans are not emailed. 

b. If there is no design professional on file, we will print the requested copies and notify you when ready to mail or pick-up. Copies of plans are not emailed.

NOTE: If the records you are looking for are prior to 1983, we will ask that you send us the records request form for us to do research. We will contact you with our findings.

Fees Include 

You will need to pay the following fees when requesting a copy of plan sets. If your request more than one plan set, please multiply

1. Each permit application plan set is $48.00

2. Mailing to design professionals $6.90 per certified letter

3. $0.10 cents per page fee

4. Mailing fee to customer via certified mail $6.90 or we can set up an appointment to pick-up the records.

Additional Information

  1. If you are signing the Affidavit of Owner on behalf of a Corporation, LLC, etc., under certain circumstances, you may need to provide upon submittal additional documentation such as corporation documents, company minutes, Power of Attorney, etc. 

    The additional documents should include
    1. Company name
    2. Person’s name on the Affidavit
    3. Person’s title such as Managing Member
    4. Level of Authorization specifying that they have the Authority to Sign on Behalf of the Property Owner.

Or

        e. A separate typed letter on official letterhead.

Click here for Letter Requirements/Sample Letter for Business Entities (PDF)

  1. For Condominiums and Co-Ops Building with HOA
    1. If the applicant is not a Board Member (unit owner, contractor, agent, etc), the Affidavit of Owner (PDF) must be signed by a Board Member, preferably the President, but other board members may sign: Secretary, Treasurer, etc. The Affidavit must also be notarized.  A letter must also be provided by the HOA. We accept Board Meeting minutes which contains the name and title of the person signing the Affidavit in lieu of a letter.
       
    2. If the applicant is one of the Board Members of the HOA of the requested property, the Affidavit of Owner (PDF) must be signed by another Board Member and it will need to be notarized. A letter must also be provided by the HOA. We accept Board Meeting minutes which contains the name and title of the person signing the Affidavit in lieu of a letter.

Click here for Letter Requirements/Sample Letter for Condominiums and Co-Ops Building with HOA (PDF)

  1. For Condominiums and Co-Ops Building without an HOA
    1. You will be asked to sign an Affidavit of Owner (PDF) in the presence of a Records Management staff when submitting the request. In addition, you will need to provide a notarized Affidavit of Owner (PDF) from each owner. We do not need a letter as all owners have granted permission by providing a notarized Affidavit of Owner.

 

  1. For Apartment Buildings and Tenants in Common (TIC)
    1. Notarized Owner Affidavit of one of the Property Owners – generally one of the owners you are working with.
    2. For New Owners – please provide a copy of the recorded grant deed

 

  1. For Banks
    a.  If the requested property is a Bank, you will need to submit a letter from the Bank signed by the Branch Manager to start the process authorizing you to start the duplication of plans process. 

Contact Us

If you have questions about the public records process, please email dbi.records3r@sfgov.org or call us at (628) 652-3420 Monday to Friday from 7:00 a.m. to 4:30 p.m.