August 19, 2010
PUBLIC ADVISORY COMMITTEE
MEETING NOTES
Thursday, August 19, 2010
2:00 p.m. to 3:30 p.m.
1660 Mission Street
Room 2001
1. WELCOME AND INTRODUCTIONS
Director Day welcomed attendees to the meeting and introductions were made.
2. discussion on request for copies of original plans
Director Day reported on a new requirement for customers who request copies of plans from DBI’s records. Any item that is on microfilm or a part of DBI official records will require the release from the owner or design professional of record. If it is a permit that is not issued and is currently routing through the system, all its associated documentation is public record. This can be duplicated. For requests of issued plans, staff will conduct research on requests and have 30 days to contact the owner and design professional of record to obtain their approval. After the 30 days, if there is no response from the design professional and upon the owner’s release, it is up to the building official to deem the records copiable. A form must be filled out for each set of plans customers want copied. Architect information and their license number should be provided by the customer. DBI will be working on creating a database to see if licenses are active or inactive. If licenses are inactive, then staff will move forward with obtaining the owner’s response. Certified letters will be sent to both the owner and architect of record. The cost of the certified letters will be included in the fees for this service, approximately $52.00.
Director Day also stated that the DBI Records Division will be moving to the 4th Floor. Their offices will be closed on Thursday, August 26 and Friday, August 27 and reopen for business on Monday, August 30.
3. discussion on retention of plans – effective August 15, 2010
This will not go into effect until staff has completely moved from 1650 Mission to the 4th Floor of 1660 Mission. DBI is now looking to implement on October 1. There was a general discussion on the possible problems this will cause; however, Director Day stated that they are merely going back to the way plan submittals operated before the previous director.
4. DISCUSSION ON ROUTING OF PLANS AND REVIEW TIME FOR SITE PERMITS
It was reported that submitted plans routed in between stations to PPC takes a long time. Director Day took note and will look into the matter. The backlog is between four to five weeks for submitted projects that are currently in house. Site permits are taking approximately 30 days.
Director Day went over the new requirements for the number of plan sets for projects located in an area subject to impact fees. As of July 1, 2010, eight sets are required. Two sets will be the approved final set. The other 6 sets will be distributed to various agencies to aid them in creating their impact fee reports.
5. ROUNDTABLE DISCUSSION
Members expressed thanks to the Department for its operations and staff on the 5th floor.
Director Day announced the following DBI divisions that will be located on the 4th floor: Records Management, Personnel & Payroll, and Fire. Backhouse operations of PUC and DPW will also move to the 4th floor.
There was an inquiry about staffing and possible “bumping” throughout the City. Director Day stated that it was taking awhile for approvals on positions and backfilling retirements.
It was suggested to have a kiosk available for customers to do online permits.
6. FUTURE AGENDA ITEMS
No future items were discussed.
7. ADJOURNMENT
There being no further business the meeting was adjourned at 3:26 pm.
