Building Inspection Commission
BUILDING INSPECTION COMMISSION (BIC)
Regular Meeting
Special Meeting
Wednesday, February 9, 2000 - 3:00 P.M.
City Hall, 1 Dr. Carlton B. Goodlett Place, Room 408
Approved March 1, 2000
MINUTES
The meeting of the Building Inspection Commission was called to order at 3:15 P.M. by
President Fillon.
1. ROLL CALL - Roll call was taken and a quorum was certified.
COMMISSION MEMBERS PRESENT:
Alfonso K. Fillon, President Bobbie Sue Hood, Vice-President
Esther Marks, Commissioner Mark Sanchez, Commissioner
Rodrigo Santos, Commissioner
COMMISSION MEMBERS ABSENT:
Roy Guinnane, Commissioner (Excused)
Debra Walker, Commissioner (Excused)
D.B.I. REPRESENTATIVES:
Frank Chiu, Director
Jim Hutchinson, Deputy Director for Operations
William Wong, Deputy Director for Administration
Amy Lee, Manager of Administration & Finance Division
Ann Aherne, Executive Secretary to the Director
Tuti Suardana, Principal Clerk
CITY ATTORNEY’S REPRESENTATIVE:
Judy Boyajian, Deputy City Attorney
2. Report, discussion and possible action on the proposed budget of the Department of Building Inspection for Fiscal Year 2000-2001.
Ms. Amy Lee, Manager of Administration & Finance, addressed the Commission and briefly explained some of the changes made since the first and second drafts were approved. Ms. Lee explained what has been proposed on the final draft. Ms. Lee referred to her final draft dated February 4, 2000, page 2, and said that the first, final proposed expenditure was approximately $29.8M and the final draft has been revised to $30.5M in expenditures. The Indirect Cost Reimbursement has been reduced substantially. This is the cost that the Controller’s Office provides to all Departments which are non-general fund Departments. The Controller’s Office calculates what the Citywide overhead cost is and determines the amount allocated for each Department. Professional Services has been increased to $2.1M This increase is for permits, on line expenditures and some other costs which were not previously included such as the Housing Code Enforcement Program. Other Current Expense has been significantly increased as a result of increased costs from Records Management which has been increasingly scanning and digitizing plans. For the first time, the Department will be providing credit card transactions and the costassociated with credit card transactions has to be budgeted under Other Current Expense since the Department is not going to pass this cost onto the customers. The City Attorney’s billing has been increased to reflect the increase in the Code Enforcement activities. This year’s budget was significantly reduced from the previous year’s budget. However, the Department has been very active in code enforcement activities. As a result, the Department will overspend the City Attorney’s budget this year.
Ms. Lee continued her presentation and referred to her report regarding the 1660 Mission Street Expansion. The costs will be spread out over two years. For Fiscal Year 2000-01, the cost projected is $971,098 and for Fiscal Year 2001-02, the cost projected is $552,133. The actual construction should be completed by FY 2001-02 and the entire Department should be in one building. Ms. Lee stated that these costs were not previously included in DPW in the past capital projects, for items such as furniture, drywall, fire alarms, sprinkler system, as well as the art enrichment budget. The Department will be using its Surplus Fund to finance this project, not the operating fund. Ms. Lee concluded her summary and said that the Department is proposing a $30.5M budget and the projected revenue is $30.8M. There is still some leeway for the Department as the Controller’s Office might make some adjustments. (The final draft of FY 2000-01 Budget is attached as part of these minutes.)
Commissioner Hood said that she appreciates all the details included in the report, in particular, the fact that the Department is not charging the cost associated with credit card transactions to the customers.
Commissioner Hood moved, seconded by Commissioner Santos, to approve the FY 2000-01 Budget as presented.
The motion passed unanimously. [Resolution No. BIC-010-00 ]
Ms. Lee said that she will update the Commission through out the budget process and will provide the final budget in July.
Commissioner Marks requested a report on the second quarter expenditures versus revenues and each Division’s performance compared to their goals. Commissioner Marks referred to the report made by Ms. Lee about the reserve fund wherein she states, that most jurisdictions have at least an equivalent of one year operating fund in their reserve fund. Commissioner Marks requested a report on this matter.
Commissioner Hood thanked Ms. Lee for her great job.
3. Public Comment: The Commission will take public comment on matters within the Committees jurisdiction that are not part of this agenda.
There was no public comment at this point.
4. Adjournment.
There being no other business, and on a motion made by Commissioner Sanchez, seconded by Commissioner Hood, the meeting adjourned at 3:25 P.M.
The motion carried unanimously. [Resolution No. BIC-011-00 ]
_________________________________
Ann Marie Aherne
Interim Commission Secretary
Prepared by: Tuti Suardana
SUMMARY OF REQUESTS BY COMMISSIONERS | |
Report on the second quarter expenditures versus revenues including each Division’s performance compared to their goals - Commissioner Marks.
|
page 2 |
Report on the status of the Department’s reserve fund - Commissioner Marks. |
page 2 |
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