WPCg
I H"Op8Uۈ9[R F^| ˴fXpqSX[N6
I.ryo?T>IR> 'W^ꕮs5
5ZSfdƨh 6?1/M9RtnǼObM;>Pb9?U ӱݥ, ^L|60k5MU9wXn$u|]> a-!!A,x,hڔ2#'͖I̍}$5te8wQXXɕwQ=PvOxG 21~Ou
T[,w8MrӤl#_qcՀ?T
Ti!yfOt[xd cXo>p aC .n$ eٓqwyeٳ8iܥg _a(!YNf ~Cݞ Ӡ `caTu1j@O1sBmL2<{v XQm }Z #
U N % 0 ( 4 '
;
1 J
0 D
E 0 D 1 u [ 0 c 3 w M Q 0 D S m 0
e 0 P I _ L % 0 D q L L @ M o g A ^ 0 N A M + x 0 D > 0 K D 3 B A 0 w x a 1 P D - A 0 g A S
N ] B _ 0 D | D / ^ 1 C 0 0 F L c 7 2 B * 0
1
1 1 7 2 * * * * * \ \ \ \ \ \ \ \ \ \ "
0
g
C O O O O O O O O B i i B 1 C * * * * * * * * * * D D D D 1
C E A M 0 D # 6 F L e x m a r k O p t r a N , ,,,,, 0 ( G Z 6 T i m e s N e w R o m a n R e g u l a r X ( $ ~|( ( 3| x (uhC E K Q W ] c i o A u t o L i s t 5 a . a . a . a . a . a . a . a . ( 3$
! ( 3$
! 3# 3 7 = C I Q Y a g 1 . a . i . ( 1 ) ( a ) ( i ) 1 ) a ) ( ; 3$ 2 # 0
.3
0 F i l l o n ( 3$
! U 4 # 92 Q u i c k 1 . E
.0
E ۂ L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 S e w e l l G u i n n a n e B o y a j i a n S a c o m a
S R C B s o q u e
C O U
H C O A U U R A R R U L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 ( ( 3/Q$
! d Ԅ L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 C : \ O F F I C E \ W P W I N \ T E M P L A T E \ S T A N D A R D . W P T ( 3$
! C : \ O F F I C E \ W P W I N \ T E M P L A T E \ S T A N D A R D . W P T C : \ O F F I C E \ W P W I N \ T E M P L A T E \ S T A N D A R D . W P T S F 2 0 0 . T I F WPC pR pR 5 1 3 P }}~ j~ j : ?9 <9
78
57 47 46 ?36 35 25@
24
14 ? 03
/3 /2 .2 .1 ?-1 -0 ?,0 ,/ +/ +/ ? *. *. *- )- )- ), ), (, (+ ? (+ " (+ ?'* '* '* &)
&)
&)
?
&( ? ? %( %( ? %( %' $' $' ? $' $& #& ? #& #& ? ? #% ? ? "% ? ? ?"%
? ? ? "% ? ? "$ "$ !$
!$
? !#
? !#
!# ? # @ " ` " p " " " ? ? ! ? ! ! ? ! ! ? < ? ? $ ? ? " ? ? ( ? ? ? ?( ( ? ? ( ) ) ? ?) * ?? ? ? ? ?
?
?
?
? ? ?
? ? ? ? ? ? ? ? ?
$
$
#
?
?
?
?
? ?
? ?
?
` ? ? ? ?
? ? ? ? <?
? ? ? ? ? ?
?
? ? ! !
! ? ?
# ?
#
? #
#
% ? ? ? %
?%
%
& ? ' ? @ ' ' ( ? ( ? ? ) ? ? ?) ) ? * * ? + ? ? ?+ , , ? , - ?- - ? . ? . ? . ? > | / ? ? < / ? 0 ? ? 0 ? ? 0 ? 1 ? ?? 1 ? ? 1 ?
2 ?
2 ?
2
3
3 ?
3
?
? ? ?
?
~
~
?
?
? ? ? ? x ? p ? ~` ? p ? |?
|
? ~
? ? ?~ ? ? ? ? ? |x ? | ? p ? ?
? SGa ?
# F
\0 ? ?|| ?|xpx
q 8xp ?
? _ |< p
? ? ? 0
0 ?
b |?
? <0
? ?
?
A p0
??
? a
?
0 ?
?
?
?
?
80
?xp
?
x`
@
x`
?
<`
?
<0
?
?
? ? 0
0@
@p
@0
@
?0
0
?
? ?
|
p8 p ? @ ? ? ? ? p ? 8 ?
?
? ?
?
@ ?
?
~
~
G
? ~
?
pp
`
?
|
? ? ? ? ? ? ?
p
0
? 0
? ? ? 0
? 0
π 8 @
< @
0 | < @ ? p | 0 @ @ @ | 0 ~ ` x 0 |?` 8 x@ 0 `@ 8 8 0x@ 0 ? 8 8 x @ ? 0 8 ? < 8 | p?1 x | p?! ? ~ p?!? 9 ? ~ 8Cqp?q ?
? 8Cq0 q C ? ? ?
ǀ?
8oG0N ` ?C ? ?
{ ǀ A = 0A ?
| a 0 AA ?
~a A
sa
!`
@
@ ?
| | ?
| ?
p| ?
x ? |
? | ?
P !
| ?
~ | @ ~ ? ~ ? ? p ~ ? ? ~0 ? ? p p ? ~ ? p @ ? ? ? ? 5O ? ? A ? ? ? A ? ?
? ? < ? ` ?
?>? ?x0 ?
0 0 ?
? p ? ~ ?
? 0 | ~ ? ?
x1 | <
? ?
| | ?
8 > ?
~ x A ?
?
~ @ <
" | " 0< @? ?"x| @ | ?" p p ?" xp % pp @ % 0 K
? ?? ? ? ??
?
? | ?
?
?
? ?
? ?
?
? ? ? ?
?? ? ? ??
? p u
x
| < ?
? |
?
`| ? ?p 0 ?
?
p| ` ѿ 0 0 ?
? ?
p< @ ?
? ?
p<8 ?
?
p<< ? < ??
7 ~ ` < ?
p < > p ? ? x
? ? ? ?x
| ? p @ ? xp ? A?xp p
xq p
xq 0
p Ç p?0
Ç 00?
GÇ ? 0p?
Ç 0 agÇ ?
`? ց
P
?
<
? ~
? @ ~
|? > ?@
x x
p
? p@
@
? P @ ?q<` ? q|` _px
? Ppp
1 ?p
? 0 w@p
? x ?pp
? ? x? p 8p
? ? @x @ pp <@
? @| p
? >x @| p
? @| p
? @| pa
? @| G pp @
? ? @| ?_ p
? @? À ?p
? @>? À ppp
? 0@> qp @
0 __pa @
? 0 ? _ pa @
? 8 Ù?p
? 8v p ?
? 8~ p ?
? ? 8 {p ?
? ? = ? _ p ?
? ? p ?
? ? p ?
? ?
p ?
< ? ? p ?
x ? A p ?
? p ?
? p
?
{ߓ p
p0
# ? @ x p
U ? p
p
? w ?p
? @A p
? p `
? @ p q `
? 9p@
?
q@
? ? ?
? s ?
? p s
? x ` q
?
t G ?x
? | __
? | | _
? Dqq|
? 1|
? ! |
? | ? ?
? ? ~ ? ?
? > ?
? > ?
? ? ? p
? $ |? q > | s p ? ~ < | A 0 ~ < |? a 0 < | p < ~` <
< A
O 8 x
} ? ? ? | ? ? | ? | ? | A ? @ | a pC ? (~ q p ? ? ?
~Ǐ|
p
? ? ?
>Ç?
xp
? 8 ? Ç
<
|px
w C<xp0?<
? a?xp?
? q? xp?
? 0-? q? x?
? p @q 1 8 x?
? p ` p & p? ? ) A < 7? q 1 ? ? ~ 7 ? q 0 ? p
6 pq 8pD0C ? 0 ~ 6p q
?A =
? ? @ <@ @ ? A @ 7 ` @ ?*p ? ? ? :` ? p
*0@ ? ? p
* & < ?? > > ǀ ~<8? x
3? ǀ <
? ` ? , ` , ` , ? `0 P _ , @0 ?
0 p ?$ @ ~
, @ x ( < ?
x ? ? < À @ p%? DŽ R 8
& ? Ã | 1 ! 0p ;? 8pz p ? ? ? ?6 p 8 ? ?<3 p x À < 8 x À < 8 | @ ? ? 8 * x ? C p p
+ 0 p@ ? ' ?` p pB y ~ 0 ?? < } ? ?? ? 0 ?% s + > `
< ~ 8 p ??
< <8 p p1 A Àp ? 8p 8 ,p@ À xp ? ,@ C pp @ ? ,`@ a p` ?
?
@ ~ q ? p
p+@? q | ~
@`+@ ? 0@ px ?
`,` 8@ ?| p ?
p - p| ? 0 8? `
< - p> ? pÀ 0
- p? @ |
| |- 8 | ? x
<- ? << < ` ?
2 p p~ ? ? p ?
2 p | p
, | < p
0 > @ ?
1 < `
1? ? <8
= 0 ? x0 p
`" Pǀ 0 ? ~ xp ?
? p C 0 pp ?
p$` ?p < x ` ? `
p$` < x ? @ ? *p x ~ 8 ? ? p | | 8 ~ ? 0 < p 8 ? ? #` p` 0 ? @ 0# x0 0 | ? 0 3
8 0 À ? 8 A @_ < p 8 ? @| 8 A `? x x ? 8 ? ?
@p p ` >
> < 1 @ ? 0 8
< < @ ` p ? x < < <
@ | p @ | 08 ` ` ~ ` @? ? | ? 0+p p ? 0 ? 0-p 0 x < ? ? ~ x
@ | -` @? p < ? ? ` @
p
p x `
@ p p ? ?
p y
p p p
< p ? ? 0
x ` ? ?
? 0
? ? 0
0 ? ?
(0 > `
0 @ p
00 ` pp@
? ? | 0 > ǀ
p p`
|
| ? @`A
?
0 0 ?
?
? p < ?
x p <
? x | |
8 < @ ?
| p
|? p 8 ?
0 ?
? }0
? @ |
~ < x
? &? 8 ?
< ?
? ~ ? ?
| 5 S | #x p ? > % 0 p |0 x? ?
p < 0? ? ?
' < ? ` < ?|?
?? @` p 8 x
8 ? | @ ? x
? ( ? ~ p ) ? < ? > ? [ x > 0 ? > [ | Z ? ?| <
?< ? |
< ? |
;0 ? 0 p | ?
C p ?' p |
p ?' ? |
>? $ x ?
> $ ?
? ?
??x ? > ?
" >
: | x
: ? ? p | ? ? ?? ?
p ? ? _ ~@ ? ? ? ? ? ? ? ? 8
p ?
<
8
?
? G ?
p A ? p ? ?
?? ? ?p ?p
2 ? | A ??p 2 8 < ? ~p ? ? 2 } | ? ~p? ? " < ~ > ? p p ? ? 0 ? p | p |% 8 p ;? 8Wx
8 <|
? < | ? . 8 @ < |
- ` > < |@
p ?|
? x
? ?_ |?
? |
? ~ ?
@ | @ ? _ s w ? ??0 ? ? ? ? ?
? x ? P <
? ? 0 ? ? |
? ~
? ? $ p @ < 0 x | 3 ? |x `
?" < < ? ? | ? ? ? ? ? @?
p ? ? Ͽ
?? |}Ð ? ?
? @
?
? ? ? ?
? `
8
~ ? ?
@ ?? " ?
! ?
!?
| !
x ! ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?? ?
? ? ? p
x
?
? ? ? ? ? ? ? ? ? !
!
!
!
~ ? ! " ? "
"
? " ?
? ? ? "
!# !# !# ? ?!# !$ "$ ? "$ "$ "$ #% ? #% ? #% #% ? $& $& ? $& ~ %& %' ? ? %' %' &' &( ?&( % '( $ ') $ ') # ') " (* ! (* ! (* )* )+ )+ ? *+ *, *, +, +- ,- ,- ,. -. ?-/ ./ .0 /0 ? /1 ? 01 02 12 23 wѼ 23 34 45 46 5757
?68 7: 9< _;~ # y
<<=
8 C > $ " S m a l l C i r c l e "0 " # $ % A <<
C L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 ( 3$
! ( $ Figure 1
& & & & ' d x d d " # $ , & O L E 2 . 0 B o x < = 8 C HK K K K
) _ _ - ,
fX 5% 'X X- X X A & )
x dEW "A X BuildingInspectionCommission1660MissionStreetSanFrancisco,CA9410324144155586164# X X # g ( O ;$ 0 2 # a
.3
0 ` (#(#
W
' _ _ X X X S.F.BuildingInspectionCommissionMINUTESRegularMeetingofDecember16,1998 ##,#% Page
1
X A & )
x d E r#A (hC E K Q W ] c i o A u t o L i s t 8 a . a . a . a . a . a . a . a . ) ! d x dx " # $ , I & m a g e < = 8 C HK K K K 6 # f4 Q u i c k a ) O
)0
O # 2 % E << C P P d ( $$ 1
1 1 ' d x ds( !k C E K Q W ] c i o A u t o L i s t 1 1 . 1 . a ) 1 . 1 . 1 . 1 . 1 .
d B & R2 1 , 2 , 3 , N u m b e r s E 1
.0 E 6 k$ T r i a n g l e 0 C : \ O F F I C E \ W P W I N \ T E M P L A T E \ S T A N D A R D . W P T + a . & 0 d d ( b $ 0 0 ` (#(# 2 #
.3
0 ` (#` (# (C E K Q W ] c i o A u t o L i s t 2 A ) A ) A ) A ) A ) A ) A ) A ) (h C E K Q W ] c i o A u t o L i s t 6 1 . 1 . 1 . 1 . 1 . 1 . 1 . 1 . (hC E K Q W ] c i o A u t o L i s t 7 a . a . a . a . a . a . a . a . i ) 1 , 2 , 3 , L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 a , b , c , L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 6 # 4 Q u i c k a . O
.0
O dd d d J C E K Q U [ a g m A u t o L i s t 3 a . a . 2 a . a . a . a . a . d A , B , L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 (eh C E K Q W ] c i o A u t o L i s t 4 1 . 1 . 1 . 1 . 1 . 1 . 1 . 1 . A & " C i r c u l a r G r a d i e n t dd # , A <<
C ( $$ 1
! _ X X (
I$ X X ! O ? ; z |7
` pR @ @ @ E X" X # X X I$ # I$ X X BuildingInspectionCommission(BIC) X RegularMeeting# X X I$Z # I$ X X l * # X X I$ # Wednesday,December16,1998,at1:00p.m. ( AdoptedonJanuary6,1999 l WarMemorialBuilding,401VanNessAvenue,4thFloor,Room428 X 9 lm X X MINUTES 0 A X X lm A & ) @ d8
E@ A ThemeetingoftheBuildingInspectionCommissionwascalledtoorderat1:15p.m.byPresident
Hood.
7 R - 9 @ 9 X X- 7 Ro E 1
.0 ROLLCALL Rollcallwastakenandaquorumwascertified. 7 Ro E ی t
(#(# Ќ 0 COMMISSIONMEMBERS/STAFFPRESENT: P
(#(# BobbieSueHood, President0 0 I(#(# 0 I(#I(# ArmandVasquez, VicePresident <
(#(# Mona_ Cereghino_ , Commissioner I AlfonsoK._ Fillon_ , Commissioner , 0 0 (#(# SigmundA.Freeman, Commissioner 0 (#(# RoyGuinnane, Commissioner t (#(# 0 0 (#(# SharonMark, Commissioner d (#(# COMMISSIONSTAFFPRESENT : @ 0 0 (#(# Maria_ Banico_ , CommissionSecretary 0 (#(# CarolinaVera, RecordingSecretary _ D.B.I._ ԀREPRESENTATIVES : FrankChiu, Director WilliamWong, DeputyDirectorforInspectionServices JimHutchinson, DeputyDirectorforPermitServices t 0 CITYATTORNEY SREPRESENTATIVE: P (#(# 0 JudyBoyajian, DeputyCityAttorney < (#(# 2.0 President sReport. \ (#(# P P O a
.0 DiscussionontheeffectsoftheDecember8,1998poweroutageontheoperationsofthe H! ! DepartmentofBuildingInspection.TheCommissionmaytakeactiontodirectthe 4" " Departmenttocarryouttasksthatwillenhancetheuseoftheemergencygenerator, # # includingbutnotlimitedtoitsabilitytoprovideuninterruptedpowerforcomputer $!$ operations. P
O ی $"% (#(# Ќ 0 0 (#(# PresidentHoodsaidthattherewasapoweroutageonDecember8,1998whichaffectedthe &x$' operationsofthedepartment.Shesaidthatthecomputersystemsweredownthroughoutthe 'd%( poweroutage.Shedirectedthatthedepartmentlookintokeepingthecomputersystems (P&) workingsothatthereisnointerruptionintheprovisionofservices. )<'* (#(# 0 0 (#(# DirectorChiuthankedMr.SteveYoungwhosupervisedthetransferofthepowersourceto l+), the_ DBI_ Ԁgenerator.Hesaidthatthecurrentbackupelectricalsystemwaschosengiven_ the
X, *- limitedmoneyavailableatthetime. (#(# 0 0 (#(# Mr.Youngsaidthatthebuildinghasanuninterruptedpowersystem(UPS)inplace. However,thesystemsaredatedandhedoesnotrecommendusingthesystemsthathavebeen installed.ThecurrentUPSinthebuildingallowsaboutanhourforsoftshutdownofthe computersystems. (#(# 0 0 (#(# Mr.MarcusArmstrong,MIS,agreedandsaidthatthebackuppowersystemwouldallowfor e
t shutdownofthecomputersatapacethatwouldprotectthedata. Q ` (#(# 0 0 (#(# PresidentHoodsaidthatthiswasnotaquestiononwhether_ aUPS_ Ԁwasinstalled.Sheturned )
8
toCommissionerFreemanandaskedifheknewaboutuninterruptedpowersystemsin $
buildings. (#(# 0 CommissionerFreemansaidthatsuchsystemsarewidelyavailable. (#(# 0 0 (#(# Director_ Chiu_ Ԁsaidthatthedepartmentcoulddosomeresearchandbringmoredetailed informationtothecommissionatsomefuturedate. (#(# PresidentHoodsaidthatsuchasystemshouldbeputinplaceinthebuilding. u 0 0 (#(# Mr.Youngsaidthatwhenthegeneratorwasinstalled,thereweretimeandengineering M\ constraintsthatwereconsidered.Thebuildingwasnotclassifiedasanessentialfacility.The 9H installationofanuninterruptedpowersystemwillcostmorethan$100,000andwillrequire %4 revampingofthewholeelectricalsystemofthebuilding. (#(# 0 0 (#(# PresidentHoodsaidthattheUPSwasnotanoptionpresentedatthetimewhenthe Commissiondecidedontheinstallationofthegenerator.A$100,000expenditureforsucha systemisnotprohibitive.Itiscriticaltohaveanuninterruptedpowersource.Thedepartment hasasurplus.ShealsoclarifiedthatthisisnotaMISissue. (#(# 0 0 (#(# Director_ Chiu_ Ԁsaidthatthedepartmentstaffwillcomebackwithmoredetailedinformationon thecostsofsuchasystem.Healsosaidthatitmaybenecessarytoalsolookatthegenerator s q! capacity. ]"l ! (#(# 0 0 (#(# CommissionerFreemansaidthatwhenthegeneratorwasinstalleditwasforpurposesof 5$D # providingpowerduringanearthquake.Theprovisionofanuninterruptedpowersystemisa !%0!$ separateissue.
& "% (#(# 0 0 (#(# VicePresidentVasquezsaidthatthediscussionatthattimewasincaseofanearthquake, '#' thereshouldbeacentralcontrolarea.StaffandtheCommissionneverdiscussedabattery ($( backupsystem.HeagreedwithCommissionFreemanthatwhatisbeingdiscussedisa )%) differentissueandhewantedtoanalyzetheinformationbeforemakingthedecision. *&* (#(# 0 PresidentHoodsaidthatcomputerswillbeneededinthecentralcontrolarea. ,(, (#(# Ї 0 VicePresidentVasquezrequestedasummaryofwhatisavailableandwhatcanbeputin place. (#(# 0 PresidentHoodsaidthatsuchtechnologyisnotcutting_ edge_ Ԁbutisrathercommonplace. (#(# 0 0 (#(# Thegeneratorwillbeabletoprovidepowerforfivetenhourworkingdays.Theproblem duringthepoweroutagewasatimingproblem.PG&Esaidthatthepowerwouldbebackup y earlyintheafternoon.Becauseofthisinformation,Mr.Youngdecidednottopowerupthe e
t computersystemstryingtoavoidhavingtopowerdownagainwhilethesourcewasswitched Q ` backfromthegeneratortoPG&E. = L (#(# 0 0 (#(# CommissionFreemanaskedhowlongittooktostartupthegenerator.Heaskedifitwould $
havebeendifferenthadstaffknownthatthePG&Epowerwouldnotbebackinplaceas anticipated.
(#(# 0 0 (#(# Mr.Youngsaidthatthedecisionnottopowerupthecomputerswashisdecisionanditproved
tobeamistake.HadheknownthatPG&Epowerwouldnotbeupagainquickly,hewould haveallowedpoweringupthecomputersusingpowerfromthegenerator. (#(# 0 PresidentHoodaskedwhatarethegameplanwasifthepowerwaslostatmidnight. u (#(# 0 0 (#(# Mr.Youngsaidthatadmittedlythiswasacrossyourfingertypesituation.Thedepartment M\ andthebuildinghavesomelevelofinsurancebuttheremaystillbeproblems. 9H (#(# 0 0 (#(# Mr.Bruce_ Bonnacker_ ,_ NARI_ ,saidthatheheardthatDBI sbuildingisnotclassifiedasan essentialfacility.Ifso,thereisaneedtolookatthebuilding.Thisbuildingwasbuiltas speculativeofficespace.Thismeansthatthebuildingdoesnotmeettheseismicrequirements foressentialfacilities.Althoughapowersourcemaybeavailable,thebuildingmaynotbe habitableintheeventofanearthquake. (#(# 0 CommissionerFreemanaskedifbackupsofthecomputerdataweresenttootherlocations. (#(# 0 0 (#(# Mr.MarcusArmstrongsaidthatthedepartmenthasadisasterrecoveryplan.Thesoftware q! kicksintoshutdownthesystemoncethepowersourceiscutoff.Backupsofdataaresentto ]"l ! Nevada.Ittakesthreetofivedaystoretrievethedatafromthisotherlocation.Thebackups I#X " aredoneonaweekly,daily,andintermittentbases. 5$D # (#(# 0 0 (#(# CommissionerFreemanaskediftherewasapossibilityofanoffsitelocationthatprovideda
& "% shorterturnaround. &#& (#(# 0 0 (#(# Mr.Armstrongsaidthattherearesomecompaniesthatwillprovideaccesstodataatrealtime. ($( HesaidthatMISstaffislookingatthisasanoption. )%) (#(# P P - O b
.0 ReportanddiscussionontheproceedingsatthePublicAdvisoryCommitteeMeetingof +'+ December9,1998.TheCommissionmaytakeactiontodirecttheDepartmenttofollow ,(, throughonsuggestionsofmembersofthepublictoimprovetheoperationsofthe department,includingbutnotlimitedtoassessingstrategiesonautomatedplans trackingandcirculation. P - - O ی (#(# Ќ 0 0 (#(# PresidentHoodsaidthatshewasattherecentpublicadvisorycommittee.Shecommended Mr.Laurence_ Kornfield_ Ԁonthesuccessoftheevent.Therewasamarkedcontrastbetween DPWmanagersand_ DBI_ Ԁmanagers responsetoinputfromthepublic.Shesaidthat_ DBI_ y personnelwelcomedinputfromthepeoplewhocameforwardandweretryingtobehelpfulto e
t thedepartment.Shethankedmanagementandit sresponsivenesstothepublic,andexpressed Q ` theCommissionsupport. = L (#(# 3.0 Director sReport. (#(# 0 a.0 (#(# Report,discussionandpossibleactiontoapproveconceptualproposalsbythe
Departmentaimedatimprovingtheoperationsofthedepartmentandtheefficiencyof processingpermitsandinspections,includingbutnotlimitedtoseekingadditional
appropriationsthroughsupplementalbudgetrequestsforMIS,additionalstaff,etc.The Commissionmayalsotakeactiontodirectthedepartmenttofinalizetheconceptual proposalsforCommissionactionorreferproposalstoBICCommitteessuchastheBIC BudgetandOrganizationCommittee. u (#(# 0 0 (#(# Director_ Chiu_ Ԁsaidthatthedepartmentwasproposingasupplementalbudgetrequestfor M\ upgradingtheMIStechnologyofthedepartment.Hesaidthatthiswasaconceptualproposal 9H beforetheCommission.Thedeadlineforfilingasupplementalbudgetiscomingupandhe %4 didnotwanttowaituntilthe1999budgetcycle.Hesaidthatthedepartmenthasreceiveda favorableresponsefromtheCommitteeonInformationTechnology(_ COIT_ ).Theestimated costofthissupplementalMISappropriationwouldbe$1.5million.DirectorChiusaidthathe wantedtoworkwiththemembersBICBudgetCommitteetofinalizethesupplementalbudget request. (#(# 0 Commissioner_ Cereghino_ ԀsaidthattheinformationbeforetheCommissionwasveryvague. (#(# 0 0 (#(# DirectorChiusaidthathisintenttodaywastogetconceptualapprovalfromtheCommission q! tostarttheballrolling. ]"l ! (#(# 0 0 (#(# CommissionerCereghinosaidthatthereisstillagreatdealofconfusiononMISissuesthat 5$D # needtobespelledoutbeforeanyfurtherspendingisallowed. !%0!$ (#(# 0 0 (#(# DirectorChiusaidthathedidnotwanttomissthedropdeaddeadlineforfilingsupplemental &#& budgets.Hedidnotwanttowaitandhedidnotknowhowlonganauditwouldtake. '#' (#(# 0 0 (#(# PresidentHoodsaidthatmaybetheCommissioncouldapproveasupplementalbudgetrequest )%) withthecaveatthatthemonies_ be_ ԀputonholdandbesubjecttoCommissionreviewbefore *&* release. +'+ (#(# ,(, 0 0 (#(# Director_ Chiu_ Ԁsaidthatanyreleases,evenofappropriatedfunds,willstillhavetogothrough _ COIT_ Ԁapproval. (#(# 0 0 (#(# Ms.DeborahVincentJames,ExecutiveDirectorofCOIT,saidthattheirCommitteehad steppedinonDBI sMISprogramonMay7,1998.Atthattime,theCommitteethoughtthat therewereseriousproblemswithDBI sInformationTechnologyprograms.Shesaidthatthe projecthasstabilizedunderMr.SteveYoung.Shesaidthat_ COIT_ Ԁcanprovideanauditandbe y anindependentconsultanttotheCommissionatnocost. e
t (#(# 0 0 (#(# CommissionerCereghinoaskedwhen_ COIT_ Ԁsteppedin.ShealsoaskedMs.VincentJames = L toelaborate,ifshecould,onthedepartment scurrentcontractwithREACH. )
8
(#(# 0 0 (#(# Ms.VincentJamessaidthatREACHwasbroughtinbyDBI._ COIT_ Ԁdidnotreviewthe contractandhadnothingtodowithhiringREACH.ShesaidthatmaybeMr.RoanMichaels,
previousManagerofMIS,hadbroughtREACHin. (#(# 0 0 (#(# CommissionerCereghinosaidthatMr.Michaelswasnotclearonwhowasresponsiblefor contractingwithREACH. (#(# 0 0 (#(# PresidentHoodsaidthatshewasdelightedtohaveMs.VincentJamesatthemeetingand u welcomedherinput. ap (#(# 0 0 (#(# Ms.VincentJamesspokeabout_ COIT_ Ԁandsaidthatthiswasacitywideoversightcommittee 9H oninformationtechnologies.Shesaidthat_ COIT_ ԀhastheauthoritytocomeinandtakeoverIT %4 projectsthatwerefailing.Shesaidthatherpreferenceisnottocomeinasaregulatorybody buttoworkcollaborativelywiththeCommissionandtheDepartment. (#(# 0 0 (#(# PresidentHoodsaidthattheCommissionisveryfrustrated._ TheBIC_ Ԁwastoldthatthe Motorolahadbeenreplaced.Subsequently,that_ theMotorola_ Ԁhasnotyetbeenreplaced.The Commissionfeelsthatthedepartmentisalongwayfromwhereithastobeorwantstobe. ShesaidthatshewasgladtohearfromMs.VincentJamesthattheMISissuesinDBIare veryimportant.ThedepartmenthasasurplusandhastheresourcestosupportMIS.The questionishowoneshouldgoaboutmovingtheMISforward.PresidentHoodsaidthatshe q! appreciatedwhatMr.SteveYounghasdonetodate.Hehassteppedintoadifficultsituation ]"l ! andhastriedtoturnthingsaround.TheCommissionwantstheMIStomoveforward. I#X " (#(# 0 0 (#(# Ms.VincentJamessaidthattherewasameetingonMay_ 7th_ .Atthatmeetingshehad !%0!$ expressedstrongconcernsoverDBI sprogress.Shesaidthatthereweremanyangrypeopleat
& "% thatmeeting.ShewantstocontinuetheimprovementsbroughtaboutbyMr.SteveYoungand &#& Mr.MarcusArmstrong.Inaddition,thedepartmentneedstoadoptastrategicplanforfuture '#' MISendeavors. ($( (#(# 0 0 (#(# Commissioner_ Cereghino_ Ԁaskedaboutthestateofthepermittrackingsystem.Shesaidthatan *&* analogyhadbeenmadethatthedatabasewasinoneoldfilingcabinetandwhathasbeendone +'+ tothispointistobuildupanewshinyfilingcabinettotransferthedata.The_ PTS_ Ԁisstillonly ,(, atthequerystage. (#(# 0 0 (#(# Ms.VincentJamesagreed.Shesaidthat_ COIT_ ԀhadadvisedDBIthatthebellsandwhistles hadtostop.DBIhadtoconcentrateonthepermittrackingsystem.Ms.VincentJames suggestedthattheCommissionformasteeringcommitteecomposedofmembersofthe Commission,DBImanagementand_ COIT_ .Thiscommitteeshouldmeeteveryotherweek with_ COIT_ Ԁandtheinformationtechnologystaffofthedepartment.Therehastobeownership y ofthisproblem. e
t (#(# 0 0 (#(# CommissionerCereghinoaskedifhiringanindependentprojectmanagementcompanyor = L teamwouldbeaviablealternative. )
8
(#(# 0 0 (#(# Ms.VincentJamessaidthatitcouldbe,butitcouldalsobeawasteofmoney.Theexecutive steeringcommitteeshouldnotmicromanage.However,itshouldhaveahandsonapproach.
Inthepast,partoftheproblemwasthattheCommissionandtheDBImanagementwere absent.Shefeltthatanexecutivesteeringcommitteewasnecessary.
(#(# 0 0 (#(# CommissionerCereghinoaskedaboutthequalificationsofavailableinformationtechnology staff.Sheinquiredifthenecessaryskillsandabilitiesareavailableinthedepartment. (#(# 0 0 (#(# Ms.VincentJamessaidthathercommitteehasbeenproactiveindefiningtheminimum ap qualificationsandjobdescriptionsofinformationtechnologystaff._ COIT_ Ԁhasalsourgedthe M\ departmenttohireanMISmanagerwithadequateskillsandbackgroundforthejob. 9H (#(# 0 PresidentHoodaskediftheissueofDBI sMISproblemshavebeenonthetableforawhile. (#(# 0 0 (#(# Ms.VincentJamessaidthatithasbeensinceMaywhenthemeetingshedescribedearlier occurred.ShesaidthatCOITisupsetwiththeCommissionandtheDepartmentmanagement. COITiscomposedofmemberswhoareathighlevelsintheCityhastheauthoritytocomein andtakeovertheDBIMISproject. (#(# 0 0 (#(# PresidentHoodaskedwhytheCommissionhadnotbeeninformedabouttheconcernsraised byCOIT. q! (#(# 0 0 (#(# Ms.VincentJamessaidthatDBIstaffhadnotreportedtotheCommission.Perhapsitwas I#X " becauseCOITwasbreathingdownontheirnecks. 5$D # (#(# 0 0 (#(# DeputyCityAttorneyBoyajiansaidthatthesteeringcommitteeneedstomeetinpublicifitis
& "% supposedtobeacommitteeoftheCommission. &#& (#(# 0 PresidentHoodinquiredwhoamongtheBICmembersshouldbeinthesteeringcommittee. ($( (#(# 0 CommissionerGuinnanerecommendedCommissionCereghinoforthesteeringcommittee. *&* (#(# 0 PresidentHoodappointedCommissioner_ Cereghino_ Ԁtothesteeringcommittee. ,(, (#(# Ї 0 Commissioner_ Cereghino_ Ԁaskedformoredetailsontheconsultant,REACH. (#(# 0 0 (#(# DeborahVincentJamessaidthatshehasheardthatREACHisdisbandingandreorganizingas DataMind. (#(# 0 Commissioner_ Cereghino_ ԀaddressedDirectorChiuandaskedformoreinformationon REACH. y (#(# 0 0 (#(# DirectorChiusaidthatREACHisasubcontractorworkingthrough_ CIBER_ .REACHis Q ` currentlyworkingwiththedepartment. = L (#(# 0 0 (#(# Ms.VincentJamessaidthatREACH/_ CIBER_ Ԁisbeingphasedout.Shehadbeeninformedthat $
thedepartmentmaybegoingbacktoSierraCybernetics. (#(# 0 0 (#(# Commissioner_ Cereghino_ ԀsaidthatshehadbeeninformedthatREACHwasprovidingfree hardwaretothedepartment.Sheaskedifthehardwarethatwasprovidedwillalsogoaway
withthesubcontractors. (#(# 0 Ms.VincentJamessaidshehadnoinformationonthismatter. (#(# 0 0 (#(# CommissionMarksaidthatbeforeanyconclusionsaremadeaboutREACH,theCommission ap needstoseewhatprogressREACHhasmadetodate.TheCommissionneedstoworkon M\ paralleltracksoncontinuingtheMISprogresswhilelookingatauditingwhathashappenedin 9H thepast. %4 (#(# 0 0 (#(# DirectorChiusaidthatsinceREACHcameonboard,therehasbeenprogressinMIS.Hesaid thathewasresponsibleforwhathashappened.Hehadcateredtobellsandwhistles,requests fromdivisionmanagers.InDecember1997,hehadtomaketheharddecisiontobreakoff fromSierraCybernetics.HeagreedwithCommissionersMarkthattherehastobean assessmentoftheprogressofREACHtodate. (#(# 0 0 (#(# PresidentHoodsaidthatthesamepeoplehavebeenworkingontheMISissuessinceshewas amemberoftheCommissionin1995. q! (#(# 0 0 (#(# CommissionerMarksaidthattheCommissionshouldalsotakeintoconsiderationthatifnew I#X " peoplearebroughtin,therewillbesomedelay.Thereisalearningcurveintakingoverthe 5$D # MISproject. !%0!$ (#(# 0 0 (#(# Ms.VincentJamessaidthatthesteeringcommitteecancomeintodoanassessmentofthe &#& MISprogresstodate. '#' (#(# 0 PresidentHoodaskedif_ COIT_ Ԁhasdonethisassessmentalready. )%) (#(# 0 0 (#(# Ms.VincentJamessaidthat_ COIT_ Ԁhasnotdoneanyassessment.What_ COIT_ Ԁhaspreparedis +'+ aplanningdocument.Shesaidthat_ COIT_ Ԁisarelativelynewentityanditsfirstassessmentof ,(, _ DBI_ sinformationtechnologyprogresswasmadeinthespringof1998. (#(# 0 0 (#(# Commission_ Fillon_ ԀaskedwhythestructureshouldbesteeringcommitteeandnotaBuilding InspectionCommissionCommittee. (#(# 0 0 (#(# PresidentHoodsaidthattheremaybesomeissuesthatneedtobediscussedawayfrompublic meetings.Therearemanagementissuesthatneedtobethreshedout. y (#(# 0 Commission_ Fillon_ Ԁaskedhowthissteeringcommitteewouldcommunicatetothefull Q ` Commission. = L (#(# 0 Commission_ Cereghino_ ԀsaidthatshecouldreporttoCommissioneverymeeting. $
(#(# 0 Commission_ Fillon_ Ԁsolicitedasummaryofwhatneedstobedone.
(#(# 0 0 (#(# Ms.VincentJamessaidthatthedepartmentshouldcontinuewiththeprojectwhilereviewing,
iftheCommissionwishes,whathashappenedinthepast. (#(# 0 CommissionerGuinnaneaskedwhen_ COIT_ Ԁmadetherecommendationtostoptheproject. (#(# 0 0 (#(# Ms.VincentJamesthatthisoccurredintheMay7,1998meeting.Shesaidthatshewould ap sendminutesofthemeetingtotheCommission. M\ (#(# 0 0 (#(# PresidentHoodsaidthattheCommissionhasbeenaskingforadditionalstaffingandgetting %4 peopleonboardwiththeproperexpertise. (#(# 0 0 (#(# Ms.VincentJamessaidthatthisisnota_ COIT_ Ԁissue,itisa_ DHR_ Ԁissue.Shesaidthatshehas backedupthedepartmentontherequestforanMISManagerandhassomeinfluenceinthe jobrequirementsandfillingthevacancy. (#(# 0 0 (#(# PresidentHoodsaidthattheMISproblemseemtobeoneofimplementationnotplanning. Shesaidshelooksforwardtothesteeringcommitteehammeringouttheimplementation processandmovingthisprojectforward. q! (#(# 0 DeputyDirectorJimHutchinsonofferedsecretarialsupporttotheexecutivesteering I#X " committee. 5$D # (#(# 0 0 (#(# Mr.David_ Statner_ ,electricalcontractor,saidhewasinvolvedintheCity s911project.That
& "% programhadproblemssimilartowhatishappeningatDBI sMISdivision._ Hesaidthata &#& steeringcommitteewasestablishedstructuredsimilartowhatMs.VincentJamesis '#' recommending.Hesaidthatthiscommitteewasabletoresolveproblemsquicklywithinsix ($( months. )%) (#(# 0 0 (#(# Mr.Bruce_ Bonnacker_ ,_ NARI_ ,saidthatthediscussioncenteredonMIS.Hesaidthatthe +'+ agendamentionedthepossibilityofdiscussionongettingadditionalstaffforDBI.Hesaid ,(, thatthereisaneedforadditionalstafftodealwiththepermitprocess. (#(# 0 0 (#(# Director_ Chiu_ Ԁagreed.Hesaidthathisproposalwasconceptualinnatureandthathewould comeupwithamoredetailedproposalforasupplementalbudgetrequestforBudget Committeereview. (#(# 0 0 (#(# PresidentHoodsaidthatthelinesinthedepartmentaretoolong._ DBI_ Ԁneedsmorestaffand y shesaidthatsheislookingforwardtoreviewingtheproposalfromDirector_ Chiu_ . e
t (#(# 0 0 (#(# Mr.Michael_ Hamman_ ,_ NARI_ ,agreedwithMs.VincentJamesandsaidthatthereisaneedfor = L anoverallplan.Thedepartmenthasbeenputtingoutfires.TheCommissionneedsto )
8
recognizethatthereareantiquatedprocessesinthe_ departmentthatneed_ Ԁtobeupdatedanda $
planisneeded. (#(# 4.0 PublicComment.
(#(# 0 Ms._ Mia_ ԀLord,residentof174MajesticAvenue,addressedtheCommissionandreiteratedher previoustestimonyonthecodeviolationsatherresidence.Sherequestedthatthisitembe _ agendized_ ԀandsaidthatshewouldcontinuetoappearbeforetheCommissionatfuturemeetings. u (#(# TheCommissiontookabreakatthispointintheproceedings,from2:45p.m.to3:10p.m. M\ E 9 9氂 E 5
.0 Reporton_ DBI_ sSurplusandPrepaidInspectionFundcoveringtheperiodfromFY1995_ Ԅ 1996_ Ԁtopresent.TheCommissionhasrequestedthatthedepartmentprepareareport accountingforthesourcesofandpastexpendituresfromthisfund.TheCommissionhas alsorequestedthatthedepartmentidentifyalternativesfutureusesofthesefunds, includingbutnotlimitedto,reductioninfeesanditsrelationshiptoincreasesinfeesbased ontheMarshall&SwiftValuation,buildingexpansionof1660MissionStreet,andpossible improvementsinservices. 9氂 ˂ E ی (#(# Ќ 0 Director_ Chiu_ Ԁreferredtohiswrittenreportwhichwaspartofthemeetingpacketandsaidthatto q! date,hehasnotbeenabletomeetwiththeControllerandstilldoesnothavethebreakdownof ]"l ! thesurplusintermsofwhatisconsideredareserve. I#X " (#(# 0 CommissionerGuinnaneaskedifitwouldbeaviolationofthecodeifthedepartmentdoesnot !%0!$ adjustfeesbasedonMarshall&Swift.
& "% (#(# _ 0 Director_ Ԁ_ Chiu_ Ԁsaidthattherewouldbeaneedtochangethecode. '#' (#(# 0 CommissionGuinnanesaidthatinthepasthehadexpressedadesirenottoraisepermitfeesat )%) thistime.However,hesaidthathehashadachangeofheart.Maybethedepartmentshould *&* adjustthefeesuntilitcandeterminehowmuchitwouldcosttofixtheMISproblem. +'+ (#(# ,(, 0 Director_ Chiu_ Ԁalsosaidthatitisnotyetclearhowmuchofthesurplusisavailablefor appropriation.Hesaidthattherewasaformulausedbythedepartmentinthepastforcalculating thereserves.Thisformulawascomplicatedandcumbersome.Departmentstaffisworkingwith theController sOfficetocomeupwiththeformulaforcalculatingthereserves.Untilthatis done,thereisnopointinmakingdecisionsonthesurplusandfeesuntiltheCommissionknows howmuchisavailableforappropriation. (#(# 0 CommissionerFreemanreferredtothecashflowstatementsshowingthebuildupofthesurplus. e
t Heaskediftherewerechangesinproceduresbetween1993and1994.Hecitedforexamplethat Q ` theoverheadexpenseshadamajor_ change_ . = L (#(# 0 Director_ Chiu_ Ԁsaidthattherewasachangeintheorganizationatthattimeandworkordersfrom $
otherdepartmentswasmovedtothislineitem. (#(# 0 VicePresidentVasquezreferredbacktothediscussiononadjustingthepermitfeesbasedon Marshall&Swift.HeaskedwhatoptionsareavailabletotheCommissiononadjustingfeesand
whattheprocessisforchangingcode. (#(# 0 Director_ Chiu_ Ԁsaidthathewouldnotrecommendtheremovalofthecodeprovisionsthatrequired permitfeestobeadjustedbasedonMarshall&Swift.Analternativewouldbetofreezetherate u increaseforatemporaryperiodoftime.HesaidthathewouldworkwiththeCityAttorney s ap Officeforlegallanguagetoallowthistobedone. M\ (#(# 0 PresidentHoodsaidthatnowthatthereisaCommissionovertheDepartmentofBuilding %4 Inspection,maybethecodeprovisionsonadjustingpermitfeesshouldbedeletedandthe Commissioncanmakedecisionsonpermitfees. (#(# 0 DeputyCityAttorneyBoyajiansaidthattherehastobeawaytofigureoutthefees.Thereisno legalrequirementtouseMarshall&Swift.However,therehastobeabasisforsettingfees. (#(# 0 CommissionerFreemansaidthattherearetwocomponentsoffeecalculations.Hesaidpermit feesarebasedonarateandthevaluationoftheproject.HesaidthatmaybetheCommission shouldadjusttheratebutnotthevaluationoftheproject. q! (#(# 0 Director_ Chiu_ Ԁsaidthatthismaynotbeagoodstrategy.HesaidthattheMarshall&Swift I#X " valuationscouldgodown. 5$D # (#(# _ 0 Commissioner_ ԀGuinnanesaidthattheMarshall&Swiftvaluationofbuildingshasnevergone
& "% down. &#& (#(# 0 DeputyCityAttorneyBoyajiansaidthattherearesomecriticismstobasingpermitfeesonthe ($( valueoftheconstruction.InsomesouthernCaliforniacities,thefeesarebasedonothercosts. )%) (#(# _ _ 0 PresidentHoodsaid_ thatvaluationincreases_ ,notbecausethereisanincreaseinthecostofthe +'+ construction,butbecausethevalueofmoneyhasbeendecreasingataratehigherthaninflation. ,(, (#(# Ї0 Director_ Chiu_ ԀaddressedDeputyCityAttorneyBoyajianandaskedifitwouldbepossibleto introduceanordinancethatwouldallowtheCommissiontosetpermitfeesorfeeincreases duringtimeswhenthereisasurplus. (#(# 0 DeputyCityAttorneyBoyajiansaidthatcodelanguagecouldbeproposedtoprovideflexibility builtintothecode. (#(# _ 0 President_ ԀHoodaskedforpubliccomment. e
t (#(# 0 Mr.Michael_ Hamman_ ,_ NARI_ ,saidthatusingthecurrentsurplustoreducefeeswouldbea = L mistake.Everyonewantstoseeservicesincrease.Noonehaseveraskedforadecreaseinfees. )
8
HeurgedtheCommissionnottotakeactionatthispointbuttogoaheadandrequestastudyon $
thealternativewaysofcalculatingpermitfees.Onealternativeisthecostofprocessingthe permit.
(#(# 0 CommissionerFreemansaidthat,asdiscussedbyDirector_ Chiu_ ,thiswouldnegativelyimpact
thesmallerprojectsthatwouldhavetopaythefullcostofprocessingtheirpermits.Usingthe currentsystem,therearesomeprojectswithlowvaluationsandpermitfees.However,these projectstakealotofprocessingtime. (#(# _ _ 0 Mr._ _ Hamman_ _ Ԁsaidthatthisissuecouldbeaddressedbyestablishingthresholdsforcalculating ap feesbasedonprocessingtime. M\ (#(# _ _ E 9 9 E 7
.0 Report,discussionandpossibleactionregardingtheSeptember1998billingand expenditureforCityAttorney sOffice_ services_ ԀtotheBuildingInspectionCommissionand theDepartmentofBuildingInspection. 9 E ی (#(# Ќ 0 Ms.PauletteHooey,ManagerofAdministrativeServices,presentedtheOctoberandcorrected September1998CityAttorney sbillingreports.Shenotedthattheactualexpendituresforthe monthofOctoberwere$72,000.00lessthanwhatwasprojectedorbudgeted. (#(# 0 CommissionerGuinnaneaskedforclarificationonwhythecodeenforcementamountshoweda q! bigdifferentialbetweentheoriginalamountreportedbytheCityAttorney sOfficeandthe ]"l ! adjustedamount. I#X " (#(# 0 Ms.HooeyexplainedthattheoriginalcolumnrepresentedthenumberssubmittedbytheCity !%0!$ Attorney sOffice.Theseamountswerethenforwardedtothemanagersfortheirreview.Onthis
& "% particularitem,themanager sresponseresultedinmovingsomeoftheHISandlitigationbilling &#& tocodeenforcement. '#' (#(# _ 0 Commissioner_ ԀGuinnaneaskedifanyfundswererecoveredforOctober. )%) (#(# _ 0 Ms._ ԀHooeysaidthattherewerenocreditsthismonth. +'+ (#(# ,(, 0 CommissionerGuinnaneaskediftheseparateaccounthasbeensetupintheController sOffice asdiscussedinpreviousmeetings. (#(# 0 Ms.Hooeysaidthat$135,644.00hasbeenmovedtoaccount61165whichisanewsubobject. ShealsosaidthatthemonthofNovember,theymovedallthosefundsto61168whichisfor CodeEnforcement/CityAttorney sLitigation. (#(# 0 CommissionerGuinnaneaskediffuturereportscouldshowthebreakdownofmoniesinthis e
t accountandadditionalcreditstothisaccount. Q ` (#(# _ 0 Ms._ ԀHooeysaidthatshewouldshowthisbreakdowninfuturemonthlyrevenuereport. )
8
(#(# 0 CommissionerGuinnaneaskediftheCityAttorney sOfficeforwardedcommunicationtoMs. Hooeyonthebreakdownofsettlementsandjudgments.
(#(# _ _ 0 Ms.HooeysaidthatthefiscalyearstartsonJuly_ 1st_ andthecumulativecolumnrepresentsthe
totalofbillingssinceJuly1st. (#(# _ 0 There_ Ԁwasnopubliccommentreceivedonthisagendaitem. (#(# _ _ 9 _ _ 9 E 8
.0 DiscussionontheroleandcompositionofvariousBICCommitteesandtaskforces. 9 5 E ی M\ (#(# Ќ a.0 TheCommissionmaytakeactiontoreconstituteorabolishtheBICCommitteeon 9H Audits. %4 (#(# 0 0 (#(# PresidentHoodsaidthatthemembersoftheCommitteeonAuditsareCommissioner _ Cereghino_ ԀandCommissionerMark.Shesaidthatshewouldlikethesetwocommissionersto keepactiveontheseissues. (#(# 0 0 (#(# Commissioner_ Cereghino_ ԀaskedCommissionerSecretary_ Banico_ Ԁtoexplainwhatdifficulties thattheyexperienced. (#(# 0 0 (#(# CommissionerSecretary_ Banico_ ԀsaidthatCommissionactionontheauditissuewastoforma q! committee.ThecommitteeorganizationfallsundertheBrownActandtheSunshine ]"l ! Ordinance.Acommitteeoftwoorthreeprecludedanyofthecommissionersfromdiscussing I#X " orcomparingnotes,becausetwoconstitutedaquorum. 5$D # (#(# 0 0 (#(# DeputyCityAttorneyBoyajiansaidthattheissueisofhavingacommitteecreatedthathasto
& "% doallitsbusinessinpublicversushavingonecommissionerappointedtoliaisonwiththe &#& department,gatherfacts,andreport_ back_ ԀtotheCommission.Thatcommitteemembercould '#' theninteractwithotherCommissionmemberswhotheywanttoconsultwithaslongasthey ($( didnotspeakwithmorethantwomembersoftheCommission.Shealsosaidthatshehada )%) discussionwithCommissionSecretary_ Banico_ Ԁregardingthisissue.Insteadofappointingtwo *&* orthreememberstoformacommittee,PresidentHoodcouldappointjustonepersontotake +'+ chargeofanissueandthatcommissionercouldworkwithothermembersoftheCommission. ,(, (#(# Ї 0 0 (#(# Commissioner_ Cereghino_ Ԁmoved,secondedbyCommissionerGuinnane,toabolishtheBIC CommitteeonAudits. (#(# 0 0 (#(# PresidentHoodsaidthatshethinksthatthisisagoodideabecausesomeoftheauditissues thattheyarediscussingarenotreadyforreleasetothepublicyet. (#(# Themotionpassedunanimously. [ResolutionNo.BIC106.98] q 0 0 (#(# PresidentHoodalsosaidthatwhatshewouldliketodonextistohaveavolunteerfromthe M \ CommissionwillingtobealiaisonontheauditontheDepartment.Sheappointed 9 H CommissionerMarktobetheliaisonontheauditoftheDepartmentafterCommissioner %
4
Marksignifiedherinterest.
(#(# 0 0 (#(# DeputyCityAttorneyBoyajianaddressedCommissionerMarkandadvisedherthatshecould
notspeakwithmorethantwocommissioners. (#(#
+ ( h8 3 _ ! ! " 3 " _ _ _ _ | _ _ 0 3R 2 h b
.3
0 (#(# The_ ԀCommissionmayalsotakeactiontoclarifythecompositionandroleofthetask forceontheMIS/computerrelatedissues. 3R
(#(# Ќ _ _ _ _ 0 0 (#(# PresidentHoodappointedCommissioner_ Cereghino_ ԀtobetheliaisonontheMIS/computer q issues. ]l (#(# _ _ 9.0 Discussionandpossibleactiontoformulateand/oradoptannual(1999)goalsand !0 objectivesoftheBuildingInspectionCommission.Pursuanttothedraftgoalsshowninthe
memorandumfromtheCommissionSecretarydatedDecember11,1998(acopyofwhichis availableattheCommissionOffice),theCommissionmayalsoconsiderthefollowing proposedobjectives: (#(# 0 Commissioner_ Cereghino_ Ԁsaidthatsheapprovedoftheproposedgoalsasdrafted.Shealsosaid thatshewouldliketoaddagoalthatthe_ Commissionanalyze_ ԀthefunctionoftheCommission Secretary,dosomecomparativeinvestigationandsetstandards.ShesaidthatCommission Secretary_ Banico_ Ԁwillnowalwaysnotbewith_ theBIC_ .Ifthishappens,itmaynotpossibletoget m!| somebodywiththesamequalifications.Shealsowouldliketoproposeamendmenttoincrease Y"h ! interdepartmentalrelationswithotherdepartments,thattheBICbecomeclosertotheDPW, E#T " WaterDepartment,etc. 1$@ # (#(# 0 PresidentHoodsaidthatshewouldliketosee_ theBIC_ Ԁcouldimplementsomeofthesegoals. &"% (#(# _ _ _ _ 0 VicePresidentVasquezsaidthatthegoalsarenotjustBICgoals.Theyalsoreflectitemsthat '#' thedepartmenthaseithershowninterestinorhasmadepartoftheirobjectives.Hesaidhedid ($( notknowwhatthetimingis.Heaskediftherewasanyreasonforhavingthemapproved )%) (#(# 0 CommissionerSecretary_ Banico_ ԀsaidthatthetimingwouldbeattheCommission spleasure. +'+ TheCommissionmaywanttocontinuethisitemforfurtherdiscussion.Oneconsiderationisthat },(, thebudgetreviewcycleisforthcoming. (#(# 0 VicePresidentVasquezsaidthathewouldliketomakesurethatCommissionershaveinputinto anyitemsthattheyareinterestedin.Healsowantedtolookatothermethodstomakesurethat thesegoalsandobjectiveswillbeachieved. (#(# 0 PresidentHoodsaidthatthedepartmentshouldmapouta_ _ timeline_ _ Ԁandassignastaffpersonwho y wouldbethekeyliaisonbetweentheDepartmentandtheCommissionforeachoneofthe_ items. e
t _ _ Commissioner_ Ԁ_ Cereghino_ Ԁaskediftheycouldadoptthegoalsandobjectivesingeneralandputin Q ` thelineitemsastheygoalong. = L (#(# _ _ _ 0 President_ ԀHoodagreed. $
(#(# 0 Commissioner_ Cereghino_ Ԁmoved,secondedbyCommissionerGuinnanetoadoptthegoals&
objectivesasdraftedwiththeadditionoftwogoals:_ defining_ Ԁtherole&qualificationsofthe CommissionSecretary&improvinginterdepartmentalrelationships..
(#(# 0 PresidentHoodthankedCommissionerSecretary_ Banico_ Ԁfordoingalltheworkon_ theBIC s_ goalsandobjectives. } (#(# _ 0 The_ Ԁmotionpassedunanimously. [ResolutionNo.BIC107.98] Ud (#(# O P _ 0 _ P O a
.0 (#(# Objective:SetupareliableandtimelyfinancialreportingsystemtokeeptheCommission 1@ fullyinformedofthefinancialstatusof_ DBI_ .TheCommissionmaytakeactiontodirect , thedepartmenttoprovidetheBICwithsuchfinancialreports,thetimingandcontents ofwhichwillbedeterminedatthismeeting. P O ی (#(# Ќ 0 0 (#(# Commissioner_ Cereghino_ ԀsaidthatshespokewithDirector_ Chiu_ Ԁonthismatter.Shesaidthat whatshewantedwasasimplefinancialreportthatwasCommissionfriendlyonceamonth. Shewouldliketoseeacolumnthatgivesthepercentofvariance,showingifsomethingis overbudgetorunderbudget. (#(# _ _ _ 0 0 (#(# Director_ Ԁ_ Chiu_ Ԁsaidthatthedepartmenthasaquarterlyreport. i!x (#(# 0 0 (#(# Ms.Hooeysaidthat_ DBI_ ԀhasaformatsimilartotheController sOfficethatwasapprovedby A#P " BICinthepast.Shesaidthatshecanaddonemorecolumnandthisreportcanbedoneona -$< # monthlybasis. %(!$ (#(# _ 0 Commissioner_ Ԁ_ Cereghino_ ԀaskedMs.Hooeywhatnonpersonnelservicesmeant. & #& (#(# _ 0 _ _ 0 (#(# Ms._ ԀHooeysaidthatnonpersonnelservicesincludedalltheprofessionalservicescontracts. ($( (#(# _ _ _ 0 0 (#(# There_ Ԁwasnopubliccommentreceivedonthisagendaitem. *&* (#(# P _ 0 _ P O b
.0 (#(# Objective:Assessthemanagementandperformanceofthedepartmentasawholeand/or y,(, ofpivotal_ divisions_ Ԁ(e.g.,MIS)thataffecttheperformanceofotherdivisionsinthe department.TheCommissionwilldiscussalternativeassessmentstrategiesandmaytake actiontoapprovethestrategyinwhichsuchassessmentswillbecarriedout,including butnotlimitedtohiringanoutsideconsultanttocarryoutamanagementand performanceauditofthedepartmentorofspecificdivisions. P O ی (#(# Ќ 0 0 (#(# CommissionerGuinnanesaidthatoverthelastfewmonthsthere_ has_ Ԁbeenalotofdiscussions u abouttheMIS.Whathewouldliketodoistobringinanoutsidecompanytolookatthe a
p MIS,lookatthecontract,lookatthemoniesthathavebeenspentforthelastthreeyears.He M \ alsosaidthathewaslookingtoretainHarveyRose sOfficetodothis.Theauditwouldbe 9 H strictlyfortheMISand_ PTS_ Ԁonly. %
4
(#(# 0 0 (#(# CommissionerMarksaidthatearlierMs.DeborahVincentJamesof_ COIT_ Ԁsaidthatthey couldprovideanassessmentoftheMISprogramatnocosttothedepartment.Sheaskedif
theBICshouldutilizethatserviceandlookatthewholesituationbeforeBICspendsmore moniesandgetsanauditfromanindependentcompany.
(#(# _ 0 0 (#(# CommissionerGuinnanesaidthatHarveyRose sOfficewouldgiveBICsomebodythatis independentwhohasneverbeeninvolvedwiththedepartment.Ms.Jamescouldgoahead anddotheevaluationsinceitisatnocosttothedepartmentand_ theBIC_ Ԁcancomparethetwo q reportstoseeifthey rebothonlineordifferent. ]l (#(# 0 0 (#(# Commissioner_ Cereghino_ ԀsaidthatHarveyRose sOfficehasalsodoneau_ audit_ Ԁofthe 5D departmentinthepastandtheBICwouldbeabletocompareHarveyRose sauditsaswell. !0 ShealsosaidthatCommissionerGuinnanealwaystalkedabouthavingadualassessmentasa
naturalcheck. (#(# 0 0 (#(# CommissionerGuinnanealsosaidthathedoesnotknowhowtherestoftheCommissioners feel.Healsosaidthattheauditwillonlyforthe_ PTS_ ԀandMIS. (#(# 0 0 (#(# CommissionerMarkexpressedconcernaboutanaudittakingupstafftime. (#(# 0 0 (#(# DirectorChiusaidthathedoesnothaveanyobjectionstowhatCommissionerGuinnane m!| proposing.HealsosaidthatalltheexpendituresforMIShavebeenexplainedand_ are_ Ԁpublic Y"h ! documents.HethankedCommissionerMarkforherconcernbutsaidthathedidnotthinkan E#T " auditwouldtaketoomuchtime. 1$@ # (#(# 0 0 (#(# CommissionerGuinnanealsosaidthatwhathetryingtodoistogetahandleonMIS.Hefelt &"% thatgettingtwooutsideconsultantstolookatthecontractsandwhatmonieswerespent. &#& (#(# ̀0 0 (#(# DirectorChiusaidthathedoesn thaveanyobjectiontothisproposal. ($( (#(# 0 0 (#(# CommissionerCereghinosaidthatHarveyRose,ifdirected,willgive_ theBIC_ Ԁalongrange *&* planaswell.Also,_ theBIC_ Ԁcandeterminethescopeoftheaudit. +'+ (#(# },(, 0 0 (#(# VicePresidentVasquezsaidthathethinksthatthereseemstobeseveraltracksthat_ theBIC_ Ԁis following.TheBICshoulddefinitelycontinueworkingwith_ COIT_ ԀbecausetheBIC s performanceisbeingdiscussedwithothersectorsattheCitylevel.HesaidthattheBIC needstorespondtohow_ COIT_ ԀfitsinwiththeCitystructureontechnology.VicePresident Vasquezalsosaidthatif_ theBIC_ Ԁwerelookingforacomparison,therehasbeenthesame scopeofworkinorderfortheBICtomakesenseofthefindings.Hesaidthathedidnothave anyobjectionstohavinganauditbutwouldlikemoretimetoreviewtheinformationfromthe y departmentwhichtheCommissionjustreceived. e
t (#(# 0 PresidentHoodaskedVicePresidentVasquezifhewassuggestingthatBICshouldnotdothe = L audit. )
8
(#(# 0 0 (#(# VicePresidentVasquezsaidthathewasnotcomfortablesayingthat_ theBIC_ Ԁneedsanother audituntiltheyhadsometimetolookovertheinformation.
(#(# 0 0 (#(# CommissionerGuinnanesaidthatthereasonwhyhewantstheauditisbecausehedoesn t
knowhowmuchmoneyhasbeenspenttodate.Heistryingtofigureoutwherethingswent wronginthepast.Theproblemshavenotbeenproperlyidentified.Now,Ms.Jameswillbe givinganassessmentandhedoesnotknowhowlongshehasbeeninvolvedalready. (#(# 0 0 (#(# PresidentHoodsaidthatMs.Jameshadbeeninvolvedforayearandahalf.Sheagreedwith ap whatCommissionerGuinnaneandsaidthatitdisturbedhermorethananythingelsethatthere M\ wasapersonwhowassupposedlyawatchdogwhohadbeenthereforsomeperiodoftimeand 9H theCommissionhadnotbeeninformed.Shesaidtheauditormusthavethetechnicalskillsfor %4 _ thethis_ Ԁspecifickindofproject. (#(# 0 0 (#(# CommissionerCereghinosaidthatMr.StanJonesfromHarveyRose sOfficewasinthe audience.ShesaidthatMr.Jonesmightgive_ theBIC_ Ԁanideaofwhat spossibleandwhat isn t. (#(# 0 0 (#(# PresidentHoodaddressedMr.Jonesandsaidthatshewasnotpersonallyconcernedthatfunds havebeenimproperlyspentforservices.Shesaidthatshefelt,althoughshedidnotknowthis forafact,thatthefundsspenthadbeen_ wellintentioned_ .Shewasconcernedthatfundshad q! beenexpendedunproductivelyandthegoalshavenotbeenreached.Shesaidshethoughtthat ]"l ! CommissionerGuinnanehadafinancialquestionandhersisadifferentissue. I#X " (#(# 0 0 (#(# Mr.StanJones,BudgetAnalyst,HarveyRoseOffice,saidthatMs.James proposalis !%0!$ basicallyprospectiveinnature.HesaidthatHarveyRoseOfficeisexpertinperforming
& "% operationalmanagementprogramaudits.Theywouldlookataprogramthatwasoriginally &#& developed,theactualstepsdevelopedtoachievedthoseobjectivesandwherethedollarswent. '#' (#(# 0 0 (#(# CommissionerCereghinoaskediftheauditcouldincludeananalysisoftheskilllevelinthe )%) departmenttocarryouttheproject.Shesaidthatsheisconcernedwith_ COIT_ Ԁbecausethere *&* maybepeopletherewhohavetiestothepeopleinDBI sMIS.Mr.JamesAlbert,whoisnow +'+ with_ COIT_ ,wasresponsibleforhiringsomeofthepeopleintheMIS.Shealsosaidthatsheis ,(, nottotallyconvincedthat_ thispeople_ Ԁarenottiedandhaveacommonagenda. (#(# Ѐ0 0 (#(# PresidentHoodsaidshesharedCommissioner_ Cereghino_ sconcerns. (#(# 0 0 (#(# CommissionerGuinnaneaskedMr.Jones,ifhired,iftheycouldalsoassesstheexpertiseof theconsultantshired. (#(# 0 0 (#(# Mr.Jonessaidtheywouldtotheextentthattheygettheinformationwhichthecontractors e
t willbeadvisedtoprovide. Q ` (#(# 0 0 (#(# PresidentHoodsaidthatshethinksthatwiththeproblemsthathaveoccurred,itwouldbe )
8
criticalforHarveyRose sOfficetohaveacomputerexpertintheirauditteam.Shealsosaid $
thatfromherownexperiencethatthetypesofmistakethattendtobemadeareverytechnical innature.Shealsothinksthatit sevenveryhardtofindanexpertwhocanlookatthis
particularsetofproblemsbecausethe_ combinationofskillsandequipmentthattheyneedto makethecomputersystemsworkwellare_ Ԁuniquedoesthepermitprocessing.Shesaidthat
thereasonwhyBICdoingthis,isnottobeawatchbirdoverthedepartment,buttobeakind ofpeerreview.PresidentHoodalsosaidthatwhatCommissionerGuinnaneintendstodo _ here_ ԀistohavesomebodyworkinginparallelonsameissuesbasicallyasMs.James steamis, thentheBICwillcomparenotes. u (#(# 0 0 (#(# Commissioner_ Cereghino_ ԀsaidthatoneofDirector_ Chiu_ sconcernsisthatthereisacritical M\ time.Director_ Chiu_ Ԁdoesnotwanttostoptheprogressatthispoint.Sheaskedwhatwouldbe 9H thetimelineifsomeonelikeHarveyRose swasbroughtin. %4 (#(# 0 0 (#(# Mr.Jonessaidthattheycanstartwheneverthemoneyisavailable.Hesaidthattheyhave staffinLosAngelesandSantaClara.Theyhavecomputerpeoplewhoarevery knowledgeableinthistechnology.Basedonwhatheheardaboutthisproject,theyprobably wouldbeadvisedtoimmediatelybringincomputerexperts. (#(# 0 Commissioner_ Fillon_ Ԁaskedhowlongtheauditmaytakeandhowmuchitwillcost. (#(# 0 Mr.StanJonessaidthatheneedstoseethescope. q! (#(# 0 0 (#(# PresidentHoodaskedMr.JonesifhecanputtogetheradraftscopeforBICtoreviewand I#X " priceitout. 5$D # (#(# 0 Commissioner_ Fillon_ ԀaskediftheyaregoingtostoptheworkonMISprojectstodothisaudit. !%0!$ (#(# 0 0 (#(# PresidentHoodsaidno.Thisisaparalleltrack.Thedepartmentwillkeepworkingand_ the &#& BIC_ ԀwillkeepdoingallthethingsthatMs.Jamessuggestedtoday.PresidentHoodalsosaid '#' thatpeerreviewwillbeonemoresetofprofessionalopinionsonwhatneedstobedone. ($( (#(# 0 0 (#(# Commissioner_ Cereghino_ ԀsaidthattherehasbeenarecentauditbytheController sOffice. *&* Theresultsofthatauditarenotpublicyetbutsomeoftheworkmayalreadyhavebeen +'+ coveredbythisaudit. ,(, (#(# Ї0 0 (#(# Mr.JonessaidthattheywouldbetalktotheControllerbeforecomingin.Healsosaidthat thisauditneedstolookatwhathappenedinthepast. (#(# 0 0 (#(# DeputyDirectorHutchinsonsaidthatthedepartmenthasalreadyreviewedthepastandasked whattheadvantagewouldbeatthispoint.Hesaidthatthedepartmenthadterminateda contractwithaconsultant.Theproblemwasthatthecontractwasnotstrongenoughand softwaredevelopmentwasnebulous.Hesaidthatthe_ departmentwasalreadymovingaway y fromwhathappenedinthepastandknow_ Ԁthatitneedstobasicallylookatconsultants e
t servicesandhavethechecksandbalancesinplace. Q ` (#(# 0 Mr.Jonessaidthat_ that_ ԀwouldbeuptotheCommission.Thereisanadvantagetolookingat = L previousmistakestoavoidthosepitfallsinthefuture. )
8
(#(# 0 0 (#(# CommissionerGuinnanesaidthatwhathewantedtofindoutwhatcontractshavebeen approved,whatthedollaramountwas,andwasthefunctiondone.
(#(# 0 0 (#(# DirectorChiusaidthatwhateverthescopeofworkonthecontractthatwassigned,evidently
thescopeofworkchanged.Thecontractorwastoldtogovariousway.Hesaidthatheeven toldstafftoworkwiththeCityAttorney sOfficetosuetheconsultant.However,the departmentcouldnotsuebecausethedepartmentchangedthescopeofwork.Healsosaid thattherewasamistakemadebythemanagementbycateringtostaffandnotfocusingonthe u _ PTS_ .DirectorChiusaidthatheknewwheretheywentwrongandthecontractwas ap terminated.Thiswasoneoftheproblems.Thesecondproblemwasthatthemanagerofthe M\ MISwasnotreallypayingattentiononthebill.Hesaidhewasalreadyawareofthemistakes 9H whichwillnotberepeated. %4 (#(# 0 0 (#(# CommissionerGuinnaneaskedwhatwouldguaranteethatthesamemistakesdonotoccur. Heaskedhowmuchmoneywaspaidtolast_ contractor_ Ԁthatwasfired. (#(# 0 0 (#(# DirectorChiusaidthatallthemoniespaidouttoconsultantsareshownontheGanttChart. (#(# 0 0 (#(# CommissionerCereghinoaskedifthedepartmenthasasignedwrittencontractthatthecurrent consultants. (#(# 0 0 (#(# DirectorChiusaidthathedidnotknow.ThiswouldhavebeenworkedoutbyMr.Steve ]"l ! Young,Mr.MarcusArmstrongandMs.DeborahVincentJames. I#X " (#(# 0 0 (#(# Mr.Jonessaidthatwhathecandoistoproposeascopewhichincludeslookingbackand !%0!$ goingforward.TheCommissioncanthendecidewhichparttheBICtoconcentrateon.
& "% (#(# 0 PresidentHoodagreed.SheaskedMr.Jonestohavebreakoutthescopeofworkintodiscrete '#' partssothat_ theBIC_ Ԁcanidentifythepartsoftheauditthatwouldbeapplicable. ($( (#(# 0 0 (#(# CommissionerFillonaskedforacostforeachoftheparts.Healsosaidthathewouldliketo *&* reviewsomeoftheinformationbeforevotingonanaudit. +'+ (#(# ,(, 0 0 (#(# PresidentHoodagreed.ShesaidthatBICwillkeepthisgoingandMr.Jonesisgoingto reviewwhatthey vegot.Shehasaconcernaboutnotsendingmessagestothestaffthat_ the BIC_ ԀisjustbeatingadeadhorseandtakinguptheirtimebyhavingMr.Jonesgobackand resurrectthepastandtrytoreconstructit.Thisisextraordinarilytimeconsumingandthey don thavethattimetospendmovingahead.Shealsosaidthattherearealotoffactorsthat BICneedstobalance.Shealsosaidthatsheliketheoverallideaofpeerreviewandthereisa valueofthis._ y (#(# _ _ 0 0 (#(# CommissionerMarksaidthatBICshouldconcentrateontheimplementation.Shesaidthat Q ` rightnow,identifyingtheproblemisaneasythingtodo.Implementation,gettingpeopleto = L beinvolved,andhavingthemanagersandkeypeoplemonitorthecontrolproceduresarethe )
8
tougherofthingstodo.Shesaidthatassistanceisneedinthisarea. $
(#(# 0 0 (#(# PresidentHoodagreed.ShesaidthattheimplementationthatCommissionerMarkpointed
outhasnothappened. (#(# _ 0 President_ ԀHoodthankedMr.Jonesforcomingin. (#(# _ _ _ 0 There_ Ԁwasnopubliccommentreceivedonthisagendaitem. (#(# 10.0 ReviewandapprovaloftheMinutesoftheBICRegularMeetingofOctober21,1998. M\ (#(# 0 CommissionerGuinnanemoved,secondedbyCommissioner_ Cereghino_ Ԁtoapprovethe %4 MinutesoftheOctober21,1998,asprepared.
(#(# _ 0 The_ Ԁmotionpassedunanimously. [ResolutionNo.BIC108.98] (#(# E 9 9' E 11
.0 _ Reviewandapproval_ ԀoftheMinutesoftheBICRegularMeetingofNovember18,1998. 9' ' E ی (#(# Ќ 0 DeputyCityAttorneyBoyajiansaidthatshehadonecorrectionontheMinutesoftheNovember } 18,1998,BICRegularMeeting.Onpage5,shesaidthatshebelievedshesaidthattheordinance i!x couldbeinthehealthcodebutcouldalsobeinthebuildingcode. U"d ! (#(# 0 Themotionpassedunanimously. [ResolutionNo.BIC109.98] -$< # (#(# _ _ 12.0 Discussionandpossibleactionwithrespecttothoseitemsthatcouldbeplacedonthe &#& agendaofJanuary6,1999BICRegularMeetingandotherfuturemeetings. '#' (#(# 0 PresidentHoodsaidthatshethinksthattBICwillhavetheproposalcomingbackfromHarvey )%) Rose.ShealsosaidthatCommissioner_ Cereghino_ Ԁmaybehavingthefirstmeetingwiththe *&* SteeringCommittee,CommissionerMarkwillcontinueontheaudit. +'+ (#(# },(, _ 0 VicePresidentVasquezsaidthatareportfromtheLitigationCommitteemaybeforthcomingon thenextBICmeeting. (#(# 0 Commissioner_ Cereghino_ Ԁaskedthatthereissometalkandshedoesnotknowhowconcreteitis, abouttheCitytryingtopossiblyconvertsurplusfundstothegeneralfund. (#(# 0 DeputyCityAttorneyBoyajiansaidfundscollectedbyDBIfrompermitfeescannotbetakenand y putintothegeneralfund. e
t (#(# 0 VicePresidentVasquezsaidthattheotheritemthatwillbecomingupisthebudget.Thisisdue = L sometimeinthemiddleofFebruary.Twopublichearingswillneedtoscheduledonthesecond )
8
weekofJanuaryandthefirstweekofFebruary. $
(#(# 0 PresidentHoodaskediftheyneededtoreappointmemberstotheBudgetCommittee.
(#(# 0 CommissionSecretary_ Banico_ ԀsaidthiswasnotnecessarysincetheBudgeCommitteewasnot
dissolved. (#(# 0 Therewasnopubliccommentreceivedonthisagendaitem. (#(# 13.0 PublicComment:TheBICwilltakepubliccommentonmatterswithintheCommission s M\ jurisdictionthatarenotpartofthisagenda. 9H (#(# 0 Therewasnopublictestimonyreceivedatthispointintheproceedings. (#(# 14.0 Adjournment. (#(# 0 Therebeingnootherbusiness,andamotionmadebyCommissioner_ Fillon_ ,secondedby Commissioner_ Cereghino_ ,themeetingadjournedat4:50p.m. (#(# 0 Themotionpassedunanimously. [ResolutionNo.BIC110.98] i!x (#(# 0 0 (#(# 0 (#(# 0 (#(# 0 (# (# 0 I(#(# _________________________________ &"% I(#I(# I MARIAG.T._ BANICO_ &#& I CommissionSecretary '#' _ _