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' _ _ X X X S.F.BuildingInspectionCommissionMINUTESRegularMeetingofOctober21,1998 ##,#% Page
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` pR @ @ @ E X" X # X X D # D X X BuildingInspectionCommission(BIC) X RegularMeeting l * # X X DZ # Wednesday,October21,1998,at1:00p.m. ( AdoptedonDecember16,1998 l WarMemorialBuilding,401VanNessAvenue,4thFloor,Room428 X 9 m X X MINUTES 0 A & ) @ d8
E@ A X X m # m X X} # X X m ThemeetingoftheBuildingInspectionCommissionwascalledtoorderat1:15p.m.byPresident |
$ Hood. h 7 R - 9 @ 9 X X- 7 Rp E 1
.0 ROLLCALL Rollcallwastakenandaquorumwascertified. 7 Rp E ی @
(#(# Ќ 0 COMMISSIONMEMBERSPRESENT:
(#(# BobbieSueHood, President0 0 I(#(# 0 I(#I(# _ Armando_ ԀVasquez, VicePresident
(#(# AlfonsoK._ Fillon_ , Commissioner0 I 0 I(#I(# SigmundA.Freeman, Commissioner (#(# 0 RoyGuinnane, Commissioner0 I(#(# 0 I(#I(# SharonMark, Commissioner (#(# COMMISSIONMEMBERSABSENT: l Mona_ Cereghino_ , Commissioner excusedabsence X _ D.B.I._ ԀREPRESENTATIVES : 4 Frank_ Chiu_ , Director |$ WilliamWong, DeputyDirectorforInspectionServices l JimHutchinson, DeputyDirectorforPermitServices \ StevenYoung, AssistanttotheDirector L _ Tuti_ Ԁ_ Suardana_ , SecretaryfortheOneStopProgram < 0
(#(# 0 CITYATTORNEY SREPRESENTATIVE: (#(# 0 JudyBoyajian, DeputyCityAttorney (#(# 9 9h E 2
.0 President sReport. 9h E ی t (#(# Ќ 0 PresidentHoodsaidthatshehasbeenreceivingquestionontheAccessAppealsCommission "L " appointmentsandencouragedpersonswhoareinterestedtocontactCommissioner_ Fillon_ .She #8!# alsowelcomedDirector_ Chiu_ ԀbackfromhistriptoChina. |$$"$ (#(# 3.0 Director sReport. @'$' (#(# Director_ Chiu_ Ԁsaidthathedidnothaveanyitemstoreportatthistime. )&) 4.0 PublicComment. *(+ (#(# 0 Ms._ Mia_ ԀLord,residentandownerof174MajesticAvenue,addressedtheCommissionandsaid ,t*- thatthePublicCommentoftheCommission sagendaismeantforitemsnotintheagendabut -`+. withintheCommission sjurisdiction.ShesaidthatshehadaddressedtheCommissionmany
.L,/ timesinthepreviousmeetingstorequestthathercomplaintsoncodeenforcementbe_ agendized_ . Shesaidthatthisproblemmustbefixedandtherehasbeennoresolutiontodate. (#(# PresidentHoodaskedifDeputyDirectorWonghasbeenmeetingwithMs.Lordonthismatter. 0 DeputyDirectorWongsaidthathehasbeenmeetingwithMs.Lord,almostonadaytoday basis. y (#(# 0 Mr.RandyShaw,TenderloinHousingClinic,saidthattherewerearticlesinthenewspapers Q ` latelycriticizingPresidentHoodforappearingbeforeanothercommissiononbehalfofherclient. = L HesaidthatwhenPropositionGwasdrafted,itwastheintentoftheauthorsthatcertainseatsbe )
8
occupiedbypeoplewithexpertise,suchasthearchitectseat.Itwasnottheintentthatthese $
expertsbeprecludedfromthepracticeoftheirprofessionintheCity.Suchwouldbedirectly oppositethegoalofgettingexpertsinthefieldtoprovideinputtothedepartment.Thisis
particularlytrueofPresidentHoodwhohasinvestedofherowntimewithoutcompensationasa memberoftheBICforthepastfouryears.
(#(# E 9 9) E 5
.0 Report,discussion,andpossibleactiontoconveneaClosedSessiononexistinglitigation describedbelow.AftertheClosedSessions,theCommitteeshallconsideramotionto u discloseornotdiscloseinformationdiscussedinClosedSession.IftheCommitteeelectsto ap disclosetheinformationdiscussedduringClosedSessionoriftheCommitteetakesaction M\ onthesettlementofthecase,theChairshalldirecttheCommissionSecretarytoreporton 9H thedeliberationsoronthevotetakenonanymotioninClosedSession. 9) D E ی %4 (#(# Ќ P P W O a
.0 PublicCommentonallmatterspertainingtotheClosedSession. P W ~ O ی (#(# Ќ 0 Mr.RichardHarris,counseltoMr.RandyGeorge,askedwhythisitemhadbeencalendaredas aClosedSession.Hesaidthathisclientresidesintheeastcoastandwasnotabletoattend thismeeting. (#(# 0 PresidentHoodsaidthatthematterisunderlitigationandtheCommissionhastherighttogo intoClosedSessionformattersunderlitigation. q! (#(# 0 0 (#(#
(#(# P P O b
.0 PossibleactiontoConveneaClosedSession P O ی I#X " (#(# Ќ 0 0 (#(# VicePresidentVasquezmoved,secondedbyCommissionerGuinnane,toconveneaClosed !%0!$ Session. &"% (#(# 0 Themotionpassedunanimously. [ResolutionNo.BIC102.98] '#' (#(# P P O c
.0 CLOSEDSESSION:PursuanttoGovernmentCodeSection54956.9(a) P O ی )%) (#(# Ќ CONFERENCEWITHLEGALCOUNSEL *&* ExistingLitigation:0 35961LombardStreet +'+ (# (# 0 Reportonthestatusoflitigationinthecase_ CCSF_ Ԁv.George. },(, (SuperiorCourtNo.998027) i-x)- (# (# U.d*. _ 0 0 (#(# AftertheClosedSession,CommissionerGuinnanemoved,secondedbyVicePresident Vasquez,nottodisclosethedetailsofthediscussionheldatClosedSession. (#(# 0 0 (#(# Themotionpassedunanimously. [ResolutionNo.BIC103.98] (#(# 0 LateronintheproceedingsafterItem#6b,Mr.RichardHarris,addressedtheCommissionto inquirewhathappenedaftertheClosedSession. u (#(# 0 0 (#(# PresidentHoodsaidthattheCommissiondecidednottodisclosethedetailsofthediscussion M \ attheClosedSession. 9 H (#(# 6.0 Reportanddiscussiononthefollowingcodeenforcementcases: (#(# O P P 9& O a
.0 TermsofthejudgmentinthecaseofCCSFv.Kardosh(556JonesStreetSuperior
CourtNo.966888. P 9& `& O ی (#(# Ќ 0 0 (#(# DeputyCityAttorneyKimManoliussaidthatthiscasewaslitigatedbeforehecameonboard. HesaidthathisknowledgeofthehistoryofthiscaseisthatitwasbeforetheCommissionfor approvalofaproposedsettlement.TheCommissiondisapprovedthesettlementanddirected theCityAttorney sOfficetolitigatethecase.Thejudgmentthatwasgrantedfromlitigation q wastheaboutthesameamountofmoneyasthatproposedinthesettlementagreement, ]l $93,000.Therewassomedelaysinpaymentbutheunderstoodthatthefullamounthasnow IX beenpaidandtheviolationshavebeenabated. 5D (#(# 0 0 (#(# CommissionerGuinnaneaskedhowthemoneycametothedepartment.
(#(# 0 0 (#(# DeputyCityAttorneyManoliussaidthattherewasaninitialpaymentof$16,000andthe balanceof$77,000waspaidinOctober. (#(# 0 0 (#(# PresidentHoodaskedwhoreceivedthemoney. (#(# 0 0 (#(# DeputyCityAttorneyManoliussaidthatpaymentismadetotheCityAttorney sOfficeand thenistransferredtothedepartment. m!| (#(# 0 0 (#(# CommissionerGuinnaneaskforabreakdownofthejudgment.Hesaidthathehasaskedfor E#T " thisinformationrepeatedlyinthepast.Hewantstoknowhowmuchofthemoneygoesto 1$@ # attorney sfees,thegeneralfundandtothedepartmentforpenalties.Healsowantedtoknow %,!$ whenthefundswillbetransferredtothedepartment. &"% (#(# 0 0 (#(# DeputyCityAttorneyManoliussaidthathedidnotknowthespecificdateoftransfer.This '#' usuallytakesacoupleofweeks.Hesaidthatthebreakdownisasfollows:$24,247.06goesto ($( attorney sfees,$487.83forlitigationcosts,$61,703.14totheDBIspecialfundand$7,500to )%) thegeneralfund. *&* (#(# 0 0 (#(# CommissionerGuinnaneaskedwhythespecialfundwas$7,500. },(, (#(# 0 0 (#(# DeputyCityAttorneyManoliussaidthattheanswertothisquestionismoreappropriate U.d*. duringaClosedSessionbecauseitspeakstolegalstrategy. (#(# 0 0 (#(# CommissionerGuinnaneaskedifthetransfercouldoccurintwoweeksortheendofthe month. (#(# 0 0 (#(# DeputyCityAttorneyManoliussaidthathealsounderstoodthattherewassomequestionon howthefundsaretransferred.HesaidthattheDBIspecialfundistransmittedtothe y department.ThegeneralfundmoniesaretransmittedtotheController sOffice. e
t (#(# 0 0 (#(# CommissionerGuinnaneaskedifthisinformationisprovidedtoMs.PauletteHooey.Shehas = L saidthatshedoesnothaveaccesstotheinformationonthebreakdown. )
8
(#(# 0 0 (#(# Mt.ManoliussaidthathethoughtthatDBIhadcomputeraccesstotheController saccount. HesaidthatthereisaproposaltosetupaseparateaccountattheController sOfficeforthe
DBIspecialfund. (#(# 0 0 (#(# PresidentHoodsaidthatthedepartmentispayingforattorney sfeesastheyoccur.Shesaid thatshewasinterestedinfollowingthroughthereimbursementofthecharges. (#(# 0 0 (#(# DeputyCityAttorneyManoliussaidthatattorney sfeesarecreditedimmediately,withinthe u followingmonthofreceipt. ap (#(# 0 CommissionerFreemansaidthatthe24kiscreditedintheCityAttorney sbilling.Thenthe 9H 61Kiscreditedassomeformofincome. %4 (#(# 0 0 (#(# Mr.ManoliussaidthatitgoestotheDBIspecialfund. (#(# 0 0 (#(# VicePresidentVasquezsaidthattheproblemisthatthereisnoclearaccountingonthemoney receivedfromcases.ThatiswhattheCommissionislookingfor. (#(# 0 0 (#(# CommissionerGuinnanesaidthathewouldliketoentertainsomediscussiononopeningupa separateaccountsothatmoneythatgoesintothatsothattheCommissioncanclearlyseewhat iscomingin.Also,thatiftheCommissionwantstoappropriatefromthataccount,thatcanbe q! doneinthefuture. ]"l ! (#(# 0 0 (#(# DirectorChiusaidthathewouldbehappytosetupameetingwithCommissionerGuinnane, 5$D # Ms.Hooey,himselfandprobablysomeonefromtheController sOfficetoaddress !%0!$ CommissionerGuinnane sconcerns.
& "% (#(# 0 0 (#(# PresidentHoodsaidthatwouldbegreattoclearuptheconfusion. '#' (#(# 0 0 (#(# CommissionerGuinnanesaidthatthisisthefirstbreakdownthattheCommissionhasgotten )%) onanycase.Hehasbeenaskingforthisinformationforthelastfivemonths. *&* (#(# 0 0 (#(# DeputyCityAttorneyManoliussaidthataseparateaccountwouldnotaddressthisquestion. ,(, TheinformationhastobepassedontotheCommissioninadifferentway.Hewouldworkat m-|)- gettingtheinformationtotheCommission. Y.h*. (#(# Ї0 0 (#(# CommissionerGuinnanesaidthatDirectorChiu ssuggestionwasagoodwaytosolvethis issue. (#(# 0 0 (#(# CommissionerFreemansaidthatwhattheCommissionwantstodoistotrack.Settingupa specialaccountdoesnotnecessarilydothat.Ithastostandoutsomewhereinthereports giventotheCommission. (#(# 0
(#(# 0 b.0 (#(# TermsofthesettlementinthecaseofCCSFv.Benton(1080BushStreetSuperior Q ` CourtNo.986273. = L (#(# 0 0 (#(# DeputyCityAttorneyManoliussaidthatthiswasthe$100,000checkthathehadreportedhad $
crossedhisdesk.Hesaidthatthisbrokedownasfollows:$35,850.90forattorney sfees, $1,133.15forlitigationcosts,$58,400forHousingCodepenalties(DBIspecialfund)and
$5,000forBusinessandProfessionsCodepenalties(generalfund).Thiswascreditedtothe departmentonAugust20,1998.
(#(# TheCommissiontookabreakatthispointintheproceedings,from3:30to3:45p.m. E 9 9E E 7
.0 Report,discussionandpossibleactiontodeterminehowtoevaluateandscopeananalysis ap oftheMIS(ManagementofInformationSystems)Division,includingbutnotlimitedto: 9E E E ی M\ (#(# Ќ O P P 5G O a
.0 IdentificationofelementsthatcontributetotheperformanceandprogressoftheMIS 9H division,e.g.,staffing,consultants,andorganizationalstructure; P 5G \G O ی %4 (#(# Ќ 0 0 (#(# PresidentHoodsaidthatthisagendaitemwasnotmeanttodiscusstheproblemsoftheMIS Divisionperse,buttoscopeananalysisofthemanagementofinformationsystems.TheMIS affectseverydivisioninthedepartment.TheCommissionwouldwanttohearfromMISstaff onwhatitemstheCommissionshouldlookat. (#(# 0 0 (#(# DirectorChiuintroducedMr.SteveYoung,whohasbeenassistinghimontheMISPrograms andtheSpecialProjectsProgram.Mr.Younghasalsoretainedaconsultanttoassistthe departmentinassessingtheprogressofMIS. q! (#(# 0 0 (#(# Mr.SteveYoung,AssistanttotheDirector,saidthatallthemembersoftheMISDivision I#X " werepresentandintroducedthemtotheCommission.Mr.Youngsaidthathewas 5$D # responsible,onaninterimbasis,forthedaytodayoperationsoftheMISDivisionuntilsuch !%0!$ timeasamanagerishired.Thedivisionisresponsiblenotonlyforthedevelopmentofthe
& "% permittrackingsystem(PTS)butalsoforservicingthecomputerneedsofthedepartment. &#& Anotherissuethattheyareaddressingistheassessmentoftheneedsofthedepartment.That '#' wouldleadtodeterminationsonpermanentstaffingandpersonnelcontractswithoutside ($( consultants.Thetechnologyrequiresahighleveloftrainingandexpertise.Thedepartment )%) systemshavetobelookedatasanevolutionarysystem.Mostoftheresourceshavebeenused *&* upforthedevelopmentofthepermittrackingsystematthesametimethatthedivisionhas +'+ providedcontinuingservicetostaff.Mr.Youngsaidthathehadgoodnewstoreportonthe ,(, PTS.HesaidthatthedivisionhasfinishedthequeryportionofthePTSandtheprojecthas m-|)- nowmovedintoastagecalledBetatesting,thatisthattheprogramisbeingtestedbyCentral Y.h*. PermitBureaustaff.Afterthetesting,anydeficiencieswillbeaddressedandtheprogramcan berolledoutforactualusers.Hesaidthathedidnotwanttogiveadatebutthatthistime around,thedivisionhashitalandmarkthatwouldallowtheuseofthePTSbythefirstquarter oftheyear. (#(# 0 0 (#(# PresidentHoodsaidthatherconcernisthatthereisasenseonthepartoftheCommissionthat someofthedeadlineshavebeenmissedinthepast.Whatshewouldwantissome y straightforward,usefulmeasuresofperformance. e
t (#(# 0 0 (#(# Mr.Youngsaidthatheisalaypersonanddoesnothavethehighleveltechnicalbackground = L toaddressthisissue. )
8
(#(# 0 0 (#(# PresidentHoodsaidthatmaybethereshouldbesomediscussiononrelianceonconsultants, itscostandwhetherthiswouldcontinueornot.Shesaidthatsheunderstoodthatwhatwas
beingdevelopedwasapermittrackingsystem.However,earliertheCommissionagainsaw anexampleofapermitthatwasissuedonanaddressthatwasbeforetheAbatementAppeals
Board.Shesaidshewasparticularlyconcernedaboutwherethedrawingsare.Plansare gettinglostandthisisoneofthemostimportantconcernsthatisbeingbroughtupagainand again. (#(# 0 0 (#(# CommissionerGuinnaneaskedifthepublichadaccessyettothepermittrackingprogram. ap (#(# 0 0 (#(# Mr.Youngsaidthatthatwasoneoftheenhancementsplannedwhichwouldbethroughthe 9H Internet.However,hedidnotwanttogiveoutthataccessuntilthesystemisfullproof.The %4 systemisnotyetasfriendlyasitcouldbe.Thereisaneedtowait. (#(# 0 0 (#(# CommissionerGuinnaneaskedhowmanypaidconsultantsthereare. (#(# 0 0 (#(# Mr.YoungsaidthatthereisasingleteamwhichisumbrellaedundertheCyberNetworkwho isapprovedbytheCity sCommitteeonInformationSystems(COIT)orComputerStore. TheyareallowedtobringinothervendorswithCOIToversight.Theyhavebroughtinfive vendors.Theconsultantsinthedepartmentconsistofahigherendcomputersystems engineerfromReachandtwoassistants.ThroughtheCyberNetwork,therearetwoOracle q! computersupportspecialists.Altogether,thereareseventotenconsultantsonandoff. ]"l ! ExceptfortheReachpeople,theconsultantsonboardhavebeenworkingwiththedepartment I#X " foralongtime.Theyareretainedforcontinuityinthedevelopmentprocess. 5$D # (#(# 0 0 (#(# CommissionerGuinnaneaskedhowlongtheReachconsultantshavebeenonboardandwho
& "% broughttheReachconsultantsin. &#& (#(# 0 0 (#(# Mr.YoungsaidthattheReachconsultantshavebeenonboardsinceDecember1997.Mr. ($( YoungsaidthatDecemberisakeydatewhenthedepartmentconcludeditscontractwith )%) SierraCybernetics. *&* (#(# 0 0 (#(# CommissionerGuinnaneaskedifReachwasthelatesttohavebeenbroughtonboard. ,(, (#(# 0 0 (#(# Mr.YoungsaidthatonlyBruceYukehadbeenbroughtinsinceDecember1997.Mr.Yukeis Y.h*. adisinterestedconsultantwhohaspreparedassessmentreportsontheworkofother consultants. (#(# 0 0 (#(# PresidentHoodaskedifCommissionerGuinnanewouldbeinterestedingettingcopiesofMr. Yuke sreports. (#(# 0 0 (#(# CommissionerGuinnanesaidyes. y (#(# 0 0 (#(# Mr.YoungsaidthathewouldmakethosereportsavailabletotheCommissionimmediately. Q ` (#(# PresidentHoodsolicitedinputfromtheMISpersonnel. )
8
0 Mr.Youngsaidthathewouldleavetheroomsothatstaffwouldbecomfortableingiving inputtotheCommission.
(#(# 0 0 (#(# PresidentHoodsaidthattheCommissionproceedingsareamatterofpublicandMr.Youngis
welcometostayifhewishes. (#(# 0 0 (#(# Mr.RoanMichaels,MIS,saidthathewasthemanageroftheMISDivisionuptothree monthsagoforaboutayearandahalf.HesaidhewasmanagerinDecember1997whenthe u contractwithSierraCyberneticsended.Thedivisionhadtotakeovertheworkleftunfinished ap bythisconsultant.Thetaskaheadisstillonthecleanupofthedata.Therewasnowayto M\ foreseehowmuchworkthiswouldrequire.Thiswassomethingonecouldnotevenbudget 9H for.Therewasaneedtobringinmoreresources.HethankedtheDirectorandtheCity %4 Attorney sOfficeforhelpinghimoutinironingoutthecontracts.Mr.Michaelssaidthatthe consultantsweresetupaspersonnelservicecontract.Hesaidthatthiswasnotaneffective waytomanagetheservices.Theteamthatisonboardnowlooksliketheyhaveabetter handleonhowtohandlesoftwaredevelopment.Hesaidthatonebenchmarkiswhenthenew systemisabletoprocessapermit,accessdatabacktoasmanyyearsasneeded,andsomething thatisbetterthantheMotorola.Hesaidthatthenewsystemmustalsobemaintainable.The testwillbeifonecangetthepermitsout.Mr.MichaelssaidthattheCommissionshouldnot forgetthattheMotorolaisstillinprettybadshapealthoughitwasstabilizedlastyear. (#(# 0 0 (#(# CommissionerGuinnaneaskedMr.Michaelshistitleandbackground. ]"l ! (#(# 0 0 (#(# Mr.Michaelssaidthathisinterimpositionisasengineer.Heisonprovisionalstatusuntil 5$D # DHRfinalizestheMISclassifications.HesaidthatheassignedtotheHelpDeskfor1650 !%0!$ Missionwithabout30staffmembers.Healsodoessomesupportfor1660forsomeproject.
& "% (#(# 0 CommissionerMarksaidthatMr.Michaelsmadereferencetocleaningthedataandaskedfor '#' clarification. ($( (#(# 0 0 (#(# Mr.Michaelssaidthathewasnotuptodateonthisissue.Inthepast,thatwasoneofthe *&* issuesthathadtobeaddressed.Staffhadtodevelopscriptsandtherewasabacklogofdata +'+ thatneededtobecleanedup.Thiswasalaborintensiveprocess.Hesaidhebelievedthatthis ,(, processhasbeencompleted. m-|)- (#(# Y.h*. 0 0 (#(# DirectorChiuexplainedthattheMotorolasystemacceptedwrongdata,e.g.,Gearycouldbe misspelled.Thenewsystemrejectsinvaliddata.Staffhastogobackandcleanupthedatain ordertomakethesystemwork.Thiswasatimeconsumingtask. (#(# 0 0 (#(# Mr.MarcusArmstrongsaidthatinthepasttherewereproblems.However,presentlythereare veryclearobjectives.Theactualmeasurementsofperformancearewrittenintothenew contractsandarefairlymodular.Hesaidthathehasworkedwiththeconsultantsandhad y someinputonrenewingcontractsbasedonperformance.Hesaidthattheproblemsinthepast e
t wastransportingthedatafromMotorolatoOracle.Thatproblemhasbeensolved.Now,the Q ` problemisthecleanupofthedata. = L (#(# 0 0 (#(# CommissionerGuinnaneaskedwhentheworkshifted. $
(#(# 0 0 (#(# DirectorChiusaidthattheshiftoccurredinDecember1997ataboutthetimeReachcameon
board.ThedepartmentlookedatotherconsultantspriortocontractingwithReachthrough Cyber.WithReach,thedepartmentiswhereitwantstobe.Reachinstalledthewebsiteata
reasonablepriceandontime.Reachalsoworkedonthecomputerworkat1650Missionalso ontimeandatalowprice. (#(# 0 0 (#(# CommissionerGuinnaneaskedwhomakesthedecisionsonhiringoutsideconsultantsand u whatarethechecks.Heaskedwhointhedepartmenthasthatskillorresponsibility.Isitone ap ortwoorthreepersons? M\ (#(# 0 0 (#(# DirectorChiusaidthatthedecisionsarenotonlymadeinthedepartment,theygotothe %4 Controller sOfficeandtheCommitteeonInformationSystems(COIT).Thedepartmentcan andhasbeenoverruledonwhichcontractortohire. (#(# 0 0 (#(# Mr.ArmstrongsaidthatCyber,theCity sapprovedvendor,decideswhotosubcontractwork outto. (#(# 0 0 (#(# CommissionerGuinnaneaskedwhodecidesontheratespaid. (#(# 0 0 (#(# DirectorChiusaidthatCOITdecidesontherates. q! (#(# 0 0 (#(# PresidentHoodsaidthatthismakessensebecauseCOIThastheexpertiseonthis. I#X " (#(# 0 0 (#(# Ms.LeslieDaltonsaidthatherworkistokeepthenetworkgoing.Mostofherexpertiseis !%0!$ fromSierraCyberneticswhoisnolongerwiththeteam.Inthepast,shewasinvolvedwith
& "% PTSdevelopment.Shesaidthatthenetworkisholdingitsownforthetimebeing.However, &#& oncetheOraclesystemisoperational,therewillhavetobeexpansionsneeded. '#' (#(# 0 0 (#(# PresidentHoodaskedforadefinitionofthePTSsystem. )%) (#(# 0 0 (#(# Ms.DaltonsaidthatoftenPTSsystemisusedtorefertotheOraclesystem.However,the +'+ MotorolaisalsoaPTSsystem.PTSreferstothesoftwareanddatacomponentsofthe ,(, computersystem. m-|)- (#(# Y.h*. 0 0 (#(# CommissionerMarkaskediftheupgradesoftheequipmenthasbeenbudgeted. (#(# 0 0 (#(# DirectorChiusaidthatsomeoftheitemshavebeenbudgetedforthisfiscalyearbutthereare itemsforwhichthedepartmentwillhavetotapintonextyear sbudget.Themoreservices madeavailabletothepublic,themoreupgradesneeded.Thehardwareismorethanseven yearsold. (#(# 0 0 (#(# Ms.DaltonsaidthatthePTS(Oracle)willrequirehardwareupgrade.Ameasureof e
t performancewouldbethespeedatwhichinformationcanbemadeavailable,forexampleto Q ` thepublicoratthecounter.Rightnow,thequeriesrunslowly. = L (#(# 0 0 (#(# PresidentHoodsaidthattherehavebeennocrashesorbreakdownslatelywiththeMotorola. $
Shealsosaidthatsheoftengetsinformationfairlyquicklyatthecounteroroverthephone. Shesaidthatshehadnotfelt,fromtheothersideofthecounter,thatthiswasaproblem.
(#(# 0 0 (#(# Mr.Armstrongsaidthatthenetworkarchitectureisnotuptoparwiththesoftware.Itislike
havingbuiltaFerrariwithaVolkswagenengine.Nowthedepartmentislookingatinternal customerfeatures.ThereisalsotheYear2000issue.Theanalyzeshasjustbeencompleted andthoseissueshavebeenresearched. (#(# 0 0 (#(# Mr.MichaelssaidanotherhelpfulpieceofinformationisthattheMotorolaservices55 ap terminalsatonetime.Therearemorethan200employees.Thenewsystemwillbeableto M\ giveaccesstoeveryonewithcomputerterminals.Anothermeasureasidefromspeed,isthe 9H numberofcustomerserved. %4 (#(# 0 0 (#(# PresidentHoodaskedwhatisholdingupgivingaccesstoeveryone. (#(# 0 0 (#(# Mr.Michaelssaidthatitwasamoneyproblem.Theresourceshadfirsttobefunneledtofix theMotorolaproblem.InresponsetoCommissionerGuinnane squestion,Mr.Michaels describedhisbackgroundandsaidthathewasaseniorengineerbeforetakingoverasmanager afterMr.JamesAlbert.HehasworkedforfouryearsinDBIindaytodaymaintenanceandis acertifiednetworkengineer.HewasmanagerofMISforayearandahalf. (#(# 0 0 (#(# Mr.DinoGhilarducchi,networkengineer,describedhisbackground.Hesaidthatthe ]"l ! Commissionaskedforbenchmarks.HesaidhehasworkedtwoandahalfyearsforDBI.On I#X " hisfirstday,theMotorolacrashedtwotimes.Atthattime,itwasmatteroffactand 5$D # acceptable.Now,thatisnolongeracceptableandtheMotorolanolongercrashes.Therehave !%0!$ beenmajorimprovements.Otherbenchmarkincludethestartuptimeatthebeginningofthe
& "% dayandstandardization/maintenanceofprinters. &#& (#(# 0 0 (#(# Ms.JuneMiyamotosaidthatsheworkscloselywiththeOracleconsultants. ($( (#(# 0 0 (#(# PresidentHoodsaidthattheinputfromstaffhasbeenreallyhelpful.Shesaidthatthe *&* Commissionwantstobearesourcetostaff. +'+ (#(# 0 0 (#(# VicePresidentVasquezsaidthatthebudgetprocesswillbecomingupandtheCommission m-|)- willwanttodiscussoptionstoensureanoptimumcomputersystem. Y.h*. (#(# 0 0 (#(#
(#(# P P Z O b
.0 Backgroundandhistoryofthestrategiesandalternativespursuedforthedevelopment ofvariouscomponentsoftheMISDivision; P Z O ی (#(# Ќ P P Ð O c
.0 IdentificationofthesystemsanddivisionsstronglydependentontheMISperformance y andmeasurestoevaluatetheperformanceofsuchsystemsanddivisions. P Ð O ی e
t (#(# Ќ 0 0 (#(# PresidentHoodsaidthattheHousingInspectionServicesDivisionispreparingtocarryout = L inspectionsofapartmentbuildings.SherequestedthatDirectorChiuworkwithMr.Young )
8
andcomeupwithalistofjustificationsforwhatisneeded. $
(#(# 0 0 (#(# DirectorChiuthankedtheCommissionfortheirsupport.Hesaidthatthedepartmentis
workingonthebudget.HehaskeptaneyeontheYear2000issue.Thisandcustomerservice tothepubliccanbeusedasjustificationsforbudgetrequests.Hesaidhewillworkwiththe
BudgetCommittee. (#(# 0 0 (#(# PresidentHoodsaidthatthereshouldalsobeasystemfortrackingplansinthesystem.There isgoodargumenttogetthisbudgeted. u (#(# 0 0 (#(# DirectorChiusaidthatDeputyDirectorHutchinsonisalreadyworkingonthis. M\ (#(# 0 0 (#(# DeputyDirectorHutchinsonsaidthatthisisahistoricalproblemandthereisaneedtofixthe %4 problem.Therehastobeabulletproofsystem.StaffhaslookedintotheUPSsystemand availablesoftware.Staffisalsolookingtoothercities. (#(# 0 0 (#(# PresidentHoodrecommendedlookingalsointotheFedExsystem. (#(# 8.0 CommissionerInquiriesandReviewofCommunicationItems:Atthistime,the Commissionmaymakeinquiriestostaffregardingthestatusofvariousdocuments, policies,practicesandprocedureswhichareofinteresttotheCommissionandmaydiscuss q! communicationitemsreceivedsincethelastCommissionmeeting. ]"l ! (#(# 0 Therewasnodiscussiononthisitem. 5$D # (#(# E 9 9檚 E 9
.0 ApprovaloftheMinutesoftheBICRegularMeetingofOctober7,1998. 9檚 Ś E ی &#& (#(# Ќ 0 DeputyDirectorWongsaidthattheMinutesshouldbeamendedonpage2,Item#4.Thesecond '#' paragraphshouldstatethatthematterhadrisenthroughtheranks,hehadvisitedthesiteandhe ($( isworkingverycloselywithMs.Lordtoresolvethiscase. )%) (#(# 0 CommissionerFreemansaidthatonpage3,thefirstparagraphstartingwithhisname,thethird +'+ lineshouldbeamendedtostate hasnotbeenadopted. Also,threeparagraphsdown,the ,(, Minutesshouldsay, CommissionerFreemansaidthatthereshouldbeconsultationwithDBIso m-|)- therewillbenoconfusionwithregardstoseismicregulations. Therestofthelanguageshould Y.h*. bedeleted. (#(# Ѐ0 CommissionerGuinnanemoved,secondedbyCommissionerMark,toapprovetheMinutesof October7,1998asamended. (#(# 0 Themotionpassedunanimously. [ResolutionNo.BIC104.98] (#(# 10.0 Discussionandpossibleactionwithrespecttothoseitemsthatcouldbeplacedonthe M \ agendaofNovember4,1998BICRegularMeetingandotherfuturemeetings. 9 H (#(# 0 CommissionerGuinnanesaidthatattheOctober7,1998BICRegularMeeting,hehadrequested
thefollowingitemswhichhewantedtobeagendizedforthenextmeeting:$169,000in assessmentsintheHISquarterlyreport,$68,000inHIScollections,$36,600creditforattorney s
feesonBushStreetandanothercredit$32,050.33.Hesaidhealsowantedtodiscussthe$12 millioninthesurplus.Hewantedinformationthatwentbackfiveyearsandhowmuchthe
surpluswaseveryyear.Healsowantedtodiscusslimitsforthesurplus,$12millionor$15 millionor$20million.Thedepartmentissupposedtorunonthefeesitcollects.Withasurplus, hewantstolookatreducingfeesforallpermits. (#(# 0 PresidentHoodaskedifthedepartmentwouldbeabletodothisintwoweeks. ]l (#(# 0 DirectorChiusaidthatthedepartmentcouldprovideinformationasthebasisforadetailed 5D discussion. !0 (#(# 0 PresidentHoodsaidthatthefactthatthedepartmenthasaccumulatedsomuchpointstothefact thattheremustbeapattern.Thereisaneedtoaddressthisissue.Onthoseitemsrequestedfrom Ms.Hooey,shesaidshewantedtoaddthatCommissionerGuinnanewillbemeetingwithstaff onthisissue. (#(# 0 CommissionerGuinnanesaidthatmaybethefundscanbedistributedthroughtheController s Office.Hesaidthathewilllookintothisissue.Onthesurplus,hewantstoknowwhereitis investedandwhatkindofreturnthedepartmentisgettingforit.Healsorequestedinformation m!| overthefiveyearsonanyreceivablesduetothedepartment. Y"h ! (#(# 0 VicePresidentVasquezsaidthediscussiononthesurplusshouldincludewhatoptionsare 1$@ # available. %,!$ (#(# 0 DirectorChiusaidthatthisdiscussionneedstohappen.Hehaswantedtoaddressthisissuewith &#& thebudgetcommittee.BoththeBoardofSupervisorsandHarveyRosehavetalkedaboutthis '#' surplus.Beforetakinganystepssuchasreducingfees,hewouldlikeinputongoalsandpossible ($( usesofthesefundsfromtheCommission. )%) (#(# 0 VicePresidentVasquezsaidthattherehasalsobeentalkaboutexpandingthebuildingsothat +'+ thedepartmentdoesnothavetopayrentfor1650MissionStreet. },(, (#(# 0 PresidentHoodsaidthatbasedondiscussionstoday,shesaidthatsheunderstoodthatoneof_ the U.d*. reasonsthatthepermittrackingsystemisnotyetonlinethroughtheInternetisbecauseourbasic networksystemdoesnothavethepowertohandlethisload.Thatisalongterminvestmenttobe abletodothat.Thereshouldbeanongoingupgradingofthesystem.Thisisabigbudgetitem. (#(# 0 Director_ Chiu_ Ԁagreed.Hesaidtheequipmentissevenyearsold.Hesaidhewantedtofirst identifytheprogramsandthenworkbackintowhatstepstotaketoaddressthesurplus.Hesaid thathehastalkedwithotherbuildingofficialswhohavespecialfundsdepartment.Hesaidthat y theopinionisthatatleasthalfofthebudgetamountshouldbekeptasareserve. e
t (#(# 0 PresidentHoodsaidthat_ that_ Ԁisthereasonwhytheinformationshouldgoback.Thelastbigdrop = L wasin1991. )
8
(#(# 0 VicePresidentVasquezrequestedthattheleadpaintordinanceamendmentsbeontheagendafor thenextmeeting.
(#(# 0 PresidentHoodsaidthattheAccessAppealsCommissionappointmentscouldalsobeonthe
agenda. (#(# 11.0 PublicComment. u (#(# 0 Therewasnotestimonyreceivedatthispointintheproceedings. M\ (#(# 12. Adjournment. 0 Therebeingnootherbusiness,andonamotionmadebyCommissionerGuinnane,seconded byVicePresidentVasquez,themeetingadjournedat4:25p.m. (#(# 0 Themotionpassedunanimously. [ResolutionNo.BIC105.98] (#(# 0 0 (#(# 0 (#(# 0 (#(# 0 (# (# 0 I(#(# 0 I(#I(# _________________________________ E#T " (#(# I MARIAG.T._ BANICO_ Ԁ 1$@ # I CommissionSecretary !%0!$ # m X X #