WPC3
X er<ŗ݆}3jv~ } v>C {qqMFU 6?[\ ݉տW6ɷ osdU? /:n?x彞 &(B}V 3Nt镯$ٓ!>xKm=b5l**qN'Ves2i0Q7҃䶗gEtaS! Rb?*D ;4Exq5 %LTa`!R\ȃ@L.IVkT}ܰ<;
`Swu}QTj;
d̬ P
;@},Qn٥%d4HO*nh T " M h#Z@S.@yp\dBӕu{neUw5 vy#mz`Y233eYyT*(
{=<b s # J U N
% Y
0 ( _
4
0 D 4 E x 0 D z 1 u 0 c 3
w
0 D
m
0 e v < D 0 P
Z N 0 D ^ , M 8 @ o A 0 N A M c 0 D v 0 K D 3 B 8 A U 7 2 D - 0 A ] ] A S B O 0 D l D 1 C 0 0 F | | | B * 0 g x x x x x x x x x B B C 6 F _ M I S _ L E X M A R K . P r i n t e r s . S e r v i c e , ,,,,, 0 ( G Z 6 T i m e s N e w R o m a n R e g u l a r X ( $ }' 3| x
) _ - ,
fX 5% 'X X- X X A & )
x d EW "A X BuildingInspectionCommission1660MissionStreetSanFrancisco,CA9410324144155586164# X X # ( 3$
! ( 3$
! 3# 3 7 = C I Q Y a g 1 . a . i . ( 1 ) ( a ) ( i ) 1 ) a ) ( ; 3$ 2 # 0
.3
0 F i l l o n ( 3$
! U 4 # 92 Q u i c k 1 . E
.0
E ۂ L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 ( ( 3/Q$
! d Ԅ L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 ( 3$
! D(
C
' _ X X X S.F.BuildingInspectionCommissionMINUTESRegularMeetingofApril1,1998 ##,#% Page
1
X A & )
x d E r#A S F 2 0 0 . T I F WPC pR pR 5 1 3 P }}~ j~ j : ?9 <9
78
57 47 46 ?36 35 25@
24
14 ? 03
/3 /2 .2 .1 ?-1 -0 ?,0 ,/ +/ +/ ? *. *. *- )- )- ), ), (, (+ ? (+ " (+ ?'* '* '* &)
&)
&)
?
&( ? ? %( %( ? %( %' $' $' ? $' $& #& ? #& #& ? ? #% ? ? "% ? ? ?"%
? ? ? "% ? ? "$ "$ !$
!$
? !#
? !#
!# ? # @ " ` " p " " " ? ? ! ? ! ! ? ! ! ? < ? ? $ ? ? " ? ? ( ? ? ? ?( ( ? ? ( ) ) ? ?) * ?? ? ? ? ?
?
?
?
? ? ?
? ? ? ? ? ? ? ? ?
$
$
#
?
?
?
?
? ?
? ?
?
` ? ? ? ?
? ? ? ? <?
? ? ? ? ? ?
?
? ? ! !
! ? ?
# ?
#
? #
#
% ? ? ? %
?%
%
& ? ' ? @ ' ' ( ? ( ? ? ) ? ? ?) ) ? * * ? + ? ? ?+ , , ? , - ?- - ? . ? . ? . ? > | / ? ? < / ? 0 ? ? 0 ? ? 0 ? 1 ? ?? 1 ? ? 1 ?
2 ?
2 ?
2
3
3 ?
3
?
? ? ?
?
~
~
?
?
? ? ? ? x ? p ? ~` ? p ? |?
|
? ~
? ? ?~ ? ? ? ? ? |x ? | ? p ? ?
? SGa ?
# F
\0 ? ?|| ?|xpx
q 8xp ?
? _ |< p
? ? ? 0
0 ?
b |?
? <0
? ?
?
A p0
??
? a
?
0 ?
?
?
?
?
80
?xp
?
x`
@
x`
?
<`
?
<0
?
?
? ? 0
0@
@p
@0
@
?0
0
?
? ?
|
p8 p ? @ ? ? ? ? p ? 8 ?
?
? ?
?
@ ?
?
~
~
G
? ~
?
pp
`
?
|
? ? ? ? ? ? ?
p
0
? 0
? ? ? 0
? 0
π 8 @
< @
0 | < @ ? p | 0 @ @ @ | 0 ~ ` x 0 |?` 8 x@ 0 `@ 8 8 0x@ 0 ? 8 8 x @ ? 0 8 ? < 8 | p?1 x | p?! ? ~ p?!? 9 ? ~ 8Cqp?q ?
? 8Cq0 q C ? ? ?
ǀ?
8oG0N ` ?C ? ?
{ ǀ A = 0A ?
| a 0 AA ?
~a A
sa
!`
@
@ ?
| | ?
| ?
p| ?
x ? |
? | ?
P !
| ?
~ | @ ~ ? ~ ? ? p ~ ? ? ~0 ? ? p p ? ~ ? p @ ? ? ? ? 5O ? ? A ? ? ? A ? ?
? ? < ? ` ?
?>? ?x0 ?
0 0 ?
? p ? ~ ?
? 0 | ~ ? ?
x1 | <
? ?
| | ?
8 > ?
~ x A ?
?
~ @ <
" | " 0< @? ?"x| @ | ?" p p ?" xp % pp @ % 0 K
? ?? ? ? ??
?
? | ?
?
?
? ?
? ?
?
? ? ? ?
?? ? ? ??
? p u
x
| < ?
? |
?
`| ? ?p 0 ?
?
p| ` ѿ 0 0 ?
? ?
p< @ ?
? ?
p<8 ?
?
p<< ? < ??
7 ~ ` < ?
p < > p ? ? x
? ? ? ?x
| ? p @ ? xp ? A?xp p
xq p
xq 0
p Ç p?0
Ç 00?
GÇ ? 0p?
Ç 0 agÇ ?
`? ց
P
?
<
? ~
? @ ~
|? > ?@
x x
p
? p@
@
? P @ ?q<` ? q|` _px
? Ppp
1 ?p
? 0 w@p
? x ?pp
? ? x? p 8p
? ? @x @ pp <@
? @| p
? >x @| p
? @| p
? @| pa
? @| G pp @
? ? @| ?_ p
? @? À ?p
? @>? À ppp
? 0@> qp @
0 __pa @
? 0 ? _ pa @
? 8 Ù?p
? 8v p ?
? 8~ p ?
? ? 8 {p ?
? ? = ? _ p ?
? ? p ?
? ? p ?
? ?
p ?
< ? ? p ?
x ? A p ?
? p ?
? p
?
{ߓ p
p0
# ? @ x p
U ? p
p
? w ?p
? @A p
? p `
? @ p q `
? 9p@
?
q@
? ? ?
? s ?
? p s
? x ` q
?
t G ?x
? | __
? | | _
? Dqq|
? 1|
? ! |
? | ? ?
? ? ~ ? ?
? > ?
? > ?
? ? ? p
? $ |? q > | s p ? ~ < | A 0 ~ < |? a 0 < | p < ~` <
< A
O 8 x
} ? ? ? | ? ? | ? | ? | A ? @ | a pC ? (~ q p ? ? ?
~Ǐ|
p
? ? ?
>Ç?
xp
? 8 ? Ç
<
|px
w C<xp0?<
? a?xp?
? q? xp?
? 0-? q? x?
? p @q 1 8 x?
? p ` p & p? ? ) A < 7? q 1 ? ? ~ 7 ? q 0 ? p
6 pq 8pD0C ? 0 ~ 6p q
?A =
? ? @ <@ @ ? A @ 7 ` @ ?*p ? ? ? :` ? p
*0@ ? ? p
* & < ?? > > ǀ ~<8? x
3? ǀ <
? ` ? , ` , ` , ? `0 P _ , @0 ?
0 p ?$ @ ~
, @ x ( < ?
x ? ? < À @ p%? DŽ R 8
& ? Ã | 1 ! 0p ;? 8pz p ? ? ? ?6 p 8 ? ?<3 p x À < 8 x À < 8 | @ ? ? 8 * x ? C p p
+ 0 p@ ? ' ?` p pB y ~ 0 ?? < } ? ?? ? 0 ?% s + > `
< ~ 8 p ??
< <8 p p1 A Àp ? 8p 8 ,p@ À xp ? ,@ C pp @ ? ,`@ a p` ?
?
@ ~ q ? p
p+@? q | ~
@`+@ ? 0@ px ?
`,` 8@ ?| p ?
p - p| ? 0 8? `
< - p> ? pÀ 0
- p? @ |
| |- 8 | ? x
<- ? << < ` ?
2 p p~ ? ? p ?
2 p | p
, | < p
0 > @ ?
1 < `
1? ? <8
= 0 ? x0 p
`" Pǀ 0 ? ~ xp ?
? p C 0 pp ?
p$` ?p < x ` ? `
p$` < x ? @ ? *p x ~ 8 ? ? p | | 8 ~ ? 0 < p 8 ? ? #` p` 0 ? @ 0# x0 0 | ? 0 3
8 0 À ? 8 A @_ < p 8 ? @| 8 A `? x x ? 8 ? ?
@p p ` >
> < 1 @ ? 0 8
< < @ ` p ? x < < <
@ | p @ | 08 ` ` ~ ` @? ? | ? 0+p p ? 0 ? 0-p 0 x < ? ? ~ x
@ | -` @? p < ? ? ` @
p
p x `
@ p p ? ?
p y
p p p
< p ? ? 0
x ` ? ?
? 0
? ? 0
0 ? ?
(0 > `
0 @ p
00 ` pp@
? ? | 0 > ǀ
p p`
|
| ? @`A
?
0 0 ?
?
? p < ?
x p <
? x | |
8 < @ ?
| p
|? p 8 ?
0 ?
? }0
? @ |
~ < x
? &? 8 ?
< ?
? ~ ? ?
| 5 S | #x p ? > % 0 p |0 x? ?
p < 0? ? ?
' < ? ` < ?|?
?? @` p 8 x
8 ? | @ ? x
? ( ? ~ p ) ? < ? > ? [ x > 0 ? > [ | Z ? ?| <
?< ? |
< ? |
;0 ? 0 p | ?
C p ?' p |
p ?' ? |
>? $ x ?
> $ ?
? ?
??x ? > ?
" >
: | x
: ? ? p | ? ? ?? ?
p ? ? _ ~@ ? ? ? ? ? ? ? ? 8
p ?
<
8
?
? G ?
p A ? p ? ?
?? ? ?p ?p
2 ? | A ??p 2 8 < ? ~p ? ? 2 } | ? ~p? ? " < ~ > ? p p ? ? 0 ? p | p |% 8 p ;? 8Wx
8 <|
? < | ? . 8 @ < |
- ` > < |@
p ?|
? x
? ?_ |?
? |
? ~ ?
@ | @ ? _ s w ? ??0 ? ? ? ? ?
? x ? P <
? ? 0 ? ? |
? ~
? ? $ p @ < 0 x | 3 ? |x `
?" < < ? ? | ? ? ? ? ? @?
p ? ? Ͽ
?? |}Ð ? ?
? @
?
? ? ? ?
? `
8
~ ? ?
@ ?? " ?
! ?
!?
| !
x ! ? ? ? ? ? ? ? ? ? ? ? ? ? ? ?? ?
? ? ? p
x
?
? ? ? ? ? ? ? ? ? !
!
!
!
~ ? ! " ? "
"
? " ?
? ? ? "
!# !# !# ? ?!# !$ "$ ? "$ "$ "$ #% ? #% ? #% #% ? $& $& ? $& ~ %& %' ? ? %' %' &' &( ?&( % '( $ ') $ ') # ') " (* ! (* ! (* )* )+ )+ ? *+ *, *, +, +- ,- ,- ,. -. ?-/ ./ .0 /0 ? /1 ? 01 02 12 23 wѼ 23 34 45 46 5757
?68 7: 9< _;~ # y
<<=
8 C > $ " S m a l l C i r c l e "0 " # $ % A <<
C L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 ( 3$
! ( $ Figure 1
& & & & ' d x d d " # $ , & O L E 2 . 0 B o x <= 8 C HK K K K i ) ) ! d x dx " # $ , I & m a g e < = 8 C HK K K K # 2 % E << C P P d ( $$ 1
1 1 ) ! d x dx
d B & R2 1 , 2 , 3 , N u m b e r s E 1
.0 E 6 k$ T r i a n g l e 0 & 0 d d 1 , 2 , 3 , L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 a , b , c , L e v e l 1 L e v e l 2 L e v e l 3 L e v e l 4 L e v e l 5 6 # 4 Q u i c k a . O
.0
O d d d
! _ X X
^ X X ! O ? ; z |7
` pR @ @ @ E X" X # X X ^z # ^ X X BuildingInspectionCommission(BIC) X RegularMeetingofApril1,1998 l # X X ^O # AdoptedApril15,1998 ( WarMemorialBuilding,Room428 l 401VanNessAvenue,SanFrancisco,CA94102 ^ X X X 9 # X X ^ # 9 g X X MINUTES # X X g # X A & )
x dE9 f!A ` ThemeetingoftheBuildingInspectionCommissionwascalledtoorderat1:12p.m.byPresidentHood.
e 7 R '
, m X X' 7 Rf E 1
.0 e ROLLCALL Rollcallwastakenandaquorumwascertified. 7 Rf E ی =
e$e$ Ќ 0 e COMMISSIONMEMBERS/STAFFPRESENT: q
e$e$ e BobbieSueHood, President 0 I 0 I$I$ 0 $$ _ Armando_ ԀVasquez, VicePresident ! ]
$$ 0 e AlfonsoK._ Fillon_ , Commissioner I SigmundA.Freeman, Commissioner 0 !e$e$ M
!$!$ e 0 Roy_ Guinnane_ , Commissioner I SharonMark, Commissioner = $$ Ѐ0 e 0 e$e$ 0 $$ I Maria_ Banico_ , CommissionSecretary - $$ e COMMISSIONMEMBERSABSENT: e Mona_ Cereghino_ , Commissioner excusedabsence0 Q 0 Q$Q$ $$ e _ D.B.I._ ԀREPRESENTATIVES : y e FrankChiu, Director i e JimHutchinson, DeputyDirectorforPermitServices Y e WilliamWong, DeputyDirectorforInspectionServices I 0 e 0 e$e$ David_ Serano_ Ԅ_ Sewell_ , AssistanttotheDirector 9 $$ e CITYATTORNEY SREPRESENTATIVE: m 0 e 0 e$e$ Judith_ Boyajian_ , DeputyCityAttorney Y $$ e HelenH._ Kwak_ , DeputyCityAttorney I 2.0 e President sReport. ! ! e$e$ e a.0 Report,discussionandpossibleactiontoconstituteaBICCommitteetoprovideinputtothe ! " Controller sOfficeregardingtheauditbeingconductedontheDepartmentofBuilding " # Inspection. #}!$ $$ 0 e 0 e$e$ DirectorChiureportedthattheController sOfficewasinvolvedintwoseparateauditsofthe %U#& department.Aboutayearago,therewasanauditoftherevolvingfundwhentheController s &A$' Officelookedatthecashandrevolvingfundofthedepartment.ThisauditresultedinDBI s '-%( proposinglegislationtoincreasetherevolvingfundfrom$100to$300.Todate,theproposed q(&) ordinancehasnotmovedforwardandthedepartmentisstillseekingasupervisortosponsorthe ])'* proposal.PresidentKaufmanmaybewillingtosponsorthelegislationaspartofother_ CPB_ Ԅ I*'+ related(CentralPermitBureau)ordinances. 5+(, $$ e 0 ThesecondauditstartedonMarch23,1998.TheController sOfficeissuedamemorandumthat
-*. theywillbeconductingauditsofallspecialfunddepartments.Theyarenowlookingintoother
-+/ areassuchasexpenditurereporting.DirectorChiusaidthattheauditisalreadyunderway.The auditiscitywideandDBIcameupbecauseitisthedepartment sturn. $$ 0 e 0 e$e$ PresidentHoodrequestedthatCommissioner_ Guinnane_ ԀactastheBICliaisononthismatter. $$ 0 e 0 e$e$ Commissioner_ Guinnane_ Ԁaccepted. $$ _ 0 e 0 e$e$ PresidentHoodaskedifothermembersoftheCommissionwouldbeinterestedinbeinginvolved e
t inthisaudit. Q ` $$ 0 e 0 e$e$ Commissioner_ Cereghino_ ԀandVicePresidentVasquezexcusedthemselvesduetocommitmentsto )
8
otherBICCommittees. $
$$ 0 e 0 e$e$ PresidentHoodurgedCommissioner_ Guinnane_ Ԁtofollowuponthismatterandletherknowifhe
neededanyassistance. $$ e b.0 AnnouncementandintroductionofDeputyCityAttorneyHelenH._ Kwak_ Ԁwhowillbethe CityAttorney sstaffrepresentativetotheBuildingInspectionCommission. $$ 0 e 0 e$e$ PresidentHoodintroducedDeputyCityAttorneyHelenH._ Kwak_ ԀtotheCommissionand ap announcedthatshewillbetherepresentativefromtheCityAttorney sOfficeassignedtotheBIC. M\ Ms._ Kwak_ ԀiswiththeCodeEnforcementteamwhichusedtobepartoftheLandUseteambutis 9H nowpartoftheLitigationteam.DeputyCityAttorney_ Boyajian_ ԀwillbeassistingMs._ Kwak_ Ԁduring %4 thetransition. $$ 0 e 0 e$e$ DeputyCityAttorney_ Kwak_ ԀaddressedtheCommissionandspokeonthereorganizationintheCity Attorney sOffice.ShesaidthatsheandDeputyCityAttorney_ Kimon_ Ԁ_ Manolius_ Ԁwillbemakinga presentationtotheCommissionatafuturemeeting.Shesaidthatshelooksforwardtoservingthe Commission. $$ 0 e 0 e$e$ DeputyCityAttorney_ Boyajian_ ԀsaidthatDeputyCityAttorneyDickhasexpressedaninterestin workingwithCityPlanning.ShewillstillbeworkingwithDBIonthecode. q! $$ 0 e 0 e$e$ PresidentHoodconveyedtoDeputyCityAttorney_ Kwak_ ԀsaidthatinthepasttheCommissionhas I#X " expressedconcernsoverthedepartment sexpendituresforlegalservices.Shesaidthatthe 5$D # Commissionlooksatthevalueofthemoniesspentandnotnecessarilythetotalamount.Shesaid !%0!$ thatCommissioner_ Cereghino_ ԀisworkingontheappellatepowersordinanceandDeputyCity
& "% Attorney_ Kwak_ Ԁmaybeabletobeofassistance. &#& $$ 0 e 0 e$e$ VicePresidentVasquezwelcomedDeputyCityAttorney_ Kwak_ .HethankedDeputyCityAttorned ($( DickforherworkwiththeCommission.HesaidthatMs.Dickwascommittedtoworkingwith )%) theBICandhadaccomplishedalot. *&* $$ 0 e 0 e$e$ DeputyCityAttorney_ Boyajian_ ԀsaidthatshewouldconveythismessagetoMs.Dick. ,(, $$ PresidentHoodannouncedaspartofPresident sReportthattherewillbeaDBIEmployeesAwards Y.h*. ceremonyonApril15,1998attheOperaHousefrom5:30to7:30p.m.TherewillbenochargeforDBI employeesandtheCommission.Nonemployeesarealsowelcome.Ticketstotheeventcost$35.00.She saidthattheMayorthinksitisimportanttocommendemployeesandshethankedDirectorChiuforthis idea. DirectorChiusaidthattheeventwillberightaftertheBICMeetingandhehopedthatallthe Commissionerswillbeabletoattend. y VicePresidentVasquezsaidthathewillbeonvacationandwillnotbeabletoattend. Q ` PresidentHoodsaidthatmembersoftheCommissioncanattendbecausethisisapassivemeetingunder )
8
theBrownAct.Shesaidthattheeventwillbeceremonial.SheaddedthatCommissionmembersare $
barredfromtalkingaboutmatterswithintheBICjurisdictionduringthisevent. DirectorChiusaidthattheideaforthiseventcamefromstaff. 3.0 e Director sReport. e$e$ e a.0 Statusreport,discussionandpossibleactionontheprogresstodatetodefinetheprogram, operatingproceduresandstaffoftheOneStopPermitCoordinationProgram. u $$ 0 e 0 e$e$ DeputyDirectorWongreportedontheprogressofsettinguptheOneStopPermitCoordination M\ Program.HesaidthattherehasbeenconsiderableprogresssincehislastreporttotheCommission 9H onMarch18,1998.Hesaidthatalloftheprogramstaffhasbeenhiredwiththeexceptionofthe %4 processcoordinatorfromtheFireDepartment.Hesaidthatheisstillworkingontheissueof retirementbenefits. $$ 0 e 0 e$e$ PresidentHoodaskediftherehavebeenanychallengesfiledontheselectionprocess. $$ 0 e 0 e$e$ DeputyDirectorWongsaidthattherehavebeennoprotests.Thepositionsareprovisional appointmentsandtheDirectorhasalotofdiscretion.Healsosaidthattherecruitmenthadbeena veryopenprocess.DeputyDirectorWongsaidthattherenovationsonthefirstfloorwillbe completedbynextweek. q! $$ 0 e 0 e$e$ PresidentHoodaskediftheentrancetoOtiswillbeinplace. I#X " $$ 0 e 0 e$e$ DeputyDirectorWongsaidthatthisisplannedforalaterdate.Thisentrancewillcutthrough !%0!$ currentareasofoperations.HeshowedtheCommissiontheoperatingbinder.Healsodistributed
& "% aflyerthatwillbedistributedontheprogram.HesaidthattheAIA(AmericanInstituteof &#& ArchitectsSFChapter)hasaonepagewriteuponthisprogramintheirnewsletter. '#' $$ 0 e 0 e$e$ PresidentHoodsaidthattheCommissionwillhaveacontinuinginterestonthisprogram. )%) $$ 0 e 0 e$e$ VicePresidentVasquezsaidthathehasgottencallsandquestionsontheoperationsofthis +'+ program.HeaskedhowtheOneStoprelatestothepreapplicationmeeting. ,(, $$ 0 e 0 e$e$ DeputyDirectorWongsaidthenewprogram sservicesarefree.Thepreapplicationprocesswill Y.h*. becontinued.TheOneStopProgramstaffwillassistcustomerswhoneedupto10or15minutes ofattendance.Ifmoretimeisneeded,thecustomershouldarrangeforapreapplicationmeeting. $$ 0 e 0 e$e$ PresidentHoodsaidthatitisalwaysagoodideatodoapreapplicationmeeting.Shesaidthatshe thinksthepreapplicationmeetingshouldbemandatory. $$ 0 e 0 e$e$ DeputyDirectorWongrepeatedthattherewillbetimelimitsfortheOneStopProgramstaffof15 y minutes.Thetimelimitswillbeextendedifresourcesareavailable. e
t $$ 0 e 0 e$e$ VicePresidentVasquezsaidthatthecustomergetsvalueforhisdollaronthepreapplication = L meetings. )
8
$$ e b.0 Monthlystatusreport,discussionandpossibleactionontheprogresstodateinupgrading DBI scomputersystemsandapplicationsincludingbutnotlimitedtoreplacingtheMotorola
systemwhichiscurrentlybeingusedforpermitissuanceandrecordsmanagement. $$ 0 e 0 e$e$ DeputyDirectorHutchinsonsaidthatMr.SteveYoungwillbemakingthepresentation.Mr. Roan_ Michaels_ ,ManagerofMIS,wasofftoday. $$ 0 e 0 e$e$ Mr.Youngsaidthathehadgoodnews.Therewasademonstrationthismorningonthenew u permittrackingsystem.HewantedtoscheduleademonstrationfortheCommission. ap $$ 0 e 0 e$e$ PresidentHooddirectedMr.YoungtocoordinatewiththeCommissionSecretaryontheBIC 9H demonstration. %4 $$ 0 e 0 e$e$ Mr.Youngsaidthatsixweeksago,somedivisionsmovedtoofficesat1650MissionStreet.The challengeatthattimewastoestablishcommunicationsbetweentheofficesat1660and1650 MissionStreet.Theownerof1650cameupwithaninnovativesolution.Thedepartmentworked withIntelandReachCommunications,aconsultingcompany.Theproblemwassolved.Because ofthisexperience,DBImanagementdecidedtoswitchfromthepreviousMISvendorandbrought ReachCommunicationsonboardonMarch9,1998.Mr.YoungintroducedMr.Gilbert_ Ginn_ Ԁand Mr.ShelleyBoonfromReachCommunications. $$ 0 e 0 e$e$ Mr._ Ginn_ ԀreportedtotheCommissionthattheyhadtakenoverthedataretrievalproblemsandhave ]"l ! fixedthataspectofthepermittrackingsystem.Theyhavebeenabletoexportthreemillionrecords I#X " fromtheolddatabaseandallfilesarenowretrievable.Theyhadtoworkfromthefrontend,from 5$D # thecomputerscreensandtracebacktheprogramscreatedtodate. !%0!$ $$ 0 e 0 e$e$ PresidentHoodsaidthattheHousingInspectionServicesDivisionhasscannedrecords.Sheasked &#& ifthiswillbeincorporatedintothe_ PTS_ . '#' $$ 0 e 0 e$e$ Mr.YoungsaidthatHIShascontractedwithCanonResearch.Theseareaseparatesystemthat )%) doesnottalkwiththe_ PTS_ Ԁyet.Inthefuture,thereareplanstoexpandthepermittrackingsystem *&* butthatwillhavetowaituntilthesystemisbulletproof. +'+ $$ 0 e 0 e$e$ DeputyDirectorHutchinsonsaidthatitwasalwaysanticipatedthatthisprojectwouldbe m-|)- implementedintwophases.Thesecondphasewouldcontainthebellsandwhistles. Y.h*. $$ Ї0 e 0 e$e$ CommissionerMarkaskediftherewillbeinternalcontrolstoaccessthesystemormake changes/modificationstorecords. $$ 0 e 0 e$e$ Mr.Boonsaidthatthesystemhasbeensetuptohavefourlevelsofaccess:management,operator, dataentryandthepublic. $$ 0 e 0 e$e$ DirectorChiuaskedifthepublicwouldbeabletochangedata. y $$ 0 e 0 e$e$ Mr.Youngsaidthatthesearesecurityissues.Therewillbeusercodes.Thepublicwillnotbe Q ` abletopenetratethefirewall. = L $$ 0 e 0 e$e$ CommissionerMarkaskediftherewillbeawaytodeterminewhohasmadethechangesifa $
recordhasbeenchanged. $$ 0 e 0 e$e$ Mr.Youngsaidtherewillbeatrail. $$ 0 e 0 e$e$ Mr._ Ginn_ ԀsaidthatReachCommunicationshadtocarryoutsomereverseengineeringtodocument theprogram.Theprogramhadbeeninstalledbuttherewasnodocumentation. $$ 0 e 0 e$e$ Mr.YoungpresentedalargeflowchartwhichwaspreparedbyReach.Headmittedthatthisflow u chartwasforshockvalue.Itshowedhowcomplicatedthesystemwas.Theflowchartwasaroad ap mapofthesysteminplace. M\ $$ 0 e 0 e$e$ Mr._ Ginn_ Ԁthenreportedthattheyhadalsobeenworkingondevelopingthedepartment swebsite. %4 Hesaidthatoncethisiscompleted,therewillbeatranslationintoSpanishandChinese.Hesaid thattheyanticipatethisprojecttobecompletedbyearlyMay. $$ 0 e 0 e$e$ PresidentHoodinquiredfromtheotherCommissionersiftheyhadanyobjectionstohavingtheir namespostedonthedepartment swebpage.Hearingnone,shedirectedMr._ Ginn_ Ԁtoaddthis informationontothewebpage.ShethensaidthatwhatthepublicreallywantsistohaveInternet accesstothe_ PTS_ . $$ 0 e 0 e$e$ VicePresidentVasquezrequestedareportonhowthedivisionswillbefunctioningaftertraining q! inthe_ PTS_ Ԁiscompleted. ]"l ! $$ 0 e 0 e$e$ DirectorChiusaidthathehasalwaysbeenconcernedabouttheendusers.Hesaidthathewantsto 5$D # getstaffinputfirst.Iftheyarenotsatisfied,hewillnotlaunchthenewsystem. !%0!$ $$ 0 e 0 e$e$ VicePresidentVasquezsaidthatalotcangowrong. &#& $$ 0 e 0 e$e$ CommissionerFreemansaidthatthereshouldbealinktoDPWandothercitywebsites. ($( $$ 0 e 0 e$e$ PresidentHoodsaidthattheAIAhasacomputerapplicationscommittee.Thedepartmentshould *&* consultwiththisgroup.Thewebpageshouldhaveasectiononthespecific,oftenasked +'+ questions.Themoreinformationprovidedonthenet,thebetteritwillbe. ,(, $$ 0 e 0 e$e$ DirectorChiuthankedMr.Youngforputtingtogetherthisnewteam. Y.h*. $$ Ї0 e 0 e$e$ PresidentHoodsaidthattheCommissionappreciatestheneedforchangestomakethe_ PTS_ Ԁa reality. $$ 4.0 e PublicComment. e$e$ 0 e Mr.John_ Bardis_ ,InnerSunsetActionCommittee,addressedtheCommissiononapropertyat1233 y 33rdAvenueandsubmitteddocuments.Hesaidthatinthesummer,workwasbeingdonewithoutany e
t noticetotheneighbors.Thebuildinginspectorsdidagreatjobinstoppingtheworksincethe Q ` constructionexceededthescopeofthepermit.Anewpermitwasfiledthathadtogothrough = L discretionaryreview.Therulingwasthatsomeoftheconstructionthathadbeencompletedneededto )
8
bedismantled.DBIcontinuedissuingnoticestoabatetheviolations.Thenhesaidthatmatterbegun $
togetoutofhand.Thecomplainant,residentof123433rdAvenue,thensufferedanervous breakdownbecauseofthewaythecasewashandled.Hesaidthatabuildinginspectorcametoissuea
noticeofviolationtothecomplainantaboutworkthatwasdonemorethantwentyyearsago. e$e$ ̀ 5.0 e Report,discussionandpossibleactionregardingtheFebruary1998billingandexpendituresfor CityAttorney sOffice servicestotheBuildingInspectionCommissionand/ortheDepartment ofBuildingInspection. u e$e$ 0 e Ms.PauletteHooeypresentedthereportontheFebruarybillingfromtheCityAttorneysOffice.She M\ apologizedforthedelayinsendingoutthereport.Shesaidthatshehadtemporarystaffshortages 9H becauseofjurydutyandminorsurgery.Ms.HooeysaidthatthetotalbillingforFebruarywaslower %4 thanaveragebutshedidnotknowthereasonforthis. e$e$ 0 e VicePresidentVasquezsaidthathisisprobablybecauseitwasashortmonth. e$e$ 0 e DeputyCity_ Boyajian_ Ԁaskediftheunidentifiedchargeswerebillingsforphonecallsfrommembersof thepublic. e$e$ 0 e Ms.Hooeysaidthatthiswasnotthecase.Shesaidthattherewerenounidentifiedchargesthismonth. e$e$ 0 e PresidentHoodsaidthatthemonthlybillingisstillalargeamountat$85,155. ]"l ! e$e$ 0 e Ms.HooeysaidthatthemajorityofthelegalservicesbillingwereforLitigation.Shesaidthatshe 5$D # sendsacopyoftheLitigationbillingtoallthemanagersandalltheentrieshavebeenverified. !%0!$ e$e$ 0 e PresidentHoodsaidthatitwasnotwhetherthebillwasrightornot.Whatshewaslookingforwas &#& howthisinformationisusedforfutureactions. '#' e$e$ 0 e Ms.Hooeysaidshedidnotknowwhatindividualmanagersdidwiththeinformation. )%) e$e$ 0 e PresidentHoodaskediftherehasbeenananalysisofcosteffectiveness. +'+ e$e$ 0 e DirectorChiusaidthattherehasbeennoanalysistodate. m-|)- e$e$ Y.h*. 0 e DeputyCityAttorney_ Boyajian_ Ԁsaidthatitisnotpossiblefornonlawyerstoanticipatethelegalsteps tobetaken. e$e$ 0 e PresidentHoodsaidshewasnothopingforsuchtightcontrols.Shewaslookingforabroaderbrush wheresomeonefromDBIislookingatthebillingfromamanagementpointofview.Thenextstep nowthattheinformationisathandistogetstaffdrawnin. e$e$ 0 e DeputyCity_ Boyajian_ ԀsaidthatthisissuecouldbeaddressedbyDeputyCityAttorneys_ Manolius_ Ԁand e
t _ Kwak_ ԀattheirpresentationtotheBIC. Q ` e$e$ 0 e CommissionerVasquezsaidthatwhentheCommissiongotthebillingproblemsresolved,itwas )
8
anticipatedthatthenextstepwasforthedepartmenttoanalyze,forinstance,ifsuchacalltotheCity $
Attorney sOfficewasneededtobemade.AnotherexampleiswhetheritisappropriateortheCity Attorney sOfficetoprepareorjusttoreviewdrafts.
e$e$ 0 e DeputyCityAttorney_ Boyajian_ ԀsaidthatmanycallsaregeneratedfromtheCityAttorney sOffice.
Partoftheirjobistoprotectandbeproactive. e$e$ 0 e PresidentHoodassuredherthatsuchcallsareveryhelpful. e$e$ 0 e DeputyCityAttorney_ Kwak_ Ԁsaidthatthesecallsareimportantsoasnottocreateadditionalpaper ap work.Somecommunicationsshouldnotbeonpaperwhenpreparingacaseforcourt. M\ e$e$ 0 e PresidentHoodsaidthatshewasnotaskingforchangesfromtheCityAttorney sOfficeandthatthe %4 CommissionwasveryhappywiththeworkfromtheCityAttorney sOffice.Shewasaskingforthe departmenttofinishtheloop.Thiskindofanalysismayevenresultinincreasedbillingbutthe departmentwouldgetmorevalueforthemoneyspent. e$e$ 0 e DeputyCityAttorney_ Boyajian_ ԀsaidthattheCityAttorney sOfficeappreciatedtheneedforanddid notresentthescrutinyonthebilling. e$e$ 0 e Mr.HansonTom,ManagerforSpecialProjects,saidthatcommunicationwiththeCityAttorney s Officeisveryhelpful.Itisbettertokeepthecommunicationlinesopen. q! e$e$ 6.0 e ReportanddiscussionontheroleandfunctionoftheStructuralAdvisoryCommitteedefinedin 5$D # Section105.6ofthe1995SanFranciscoBuildingCodeandtheregulationsthatgovernthe !%0!$ proceedingsofthisCommittee,includingbutnotlimitedtotheBrownActandtheSan
& "% FranciscoSunshineOrdinance. &#& e$e$ 0 e CommissionerFreemansaidthatherequestedthatthismatterbe_ agendized_ ԀforBICdiscussion ($( becausehewasconfusedabouttheroleoftheStructuralAdvisoryCommittee.Hesaidthatinthepast, )%) therewasanSACconvenedforthereviewofthebaseisolationforCityHall.TheCommitteedidnot *&* havetohavetheirdeliberationsatapublicmeeting.Recently,anSACwasconvenedforSutroTower. +'+ ThatCommitteehadtoconductdeliberationsinapublicmeeting.Itresultedindifficulties.Hesaid ,(, thathedidnotknowallthedetailsofthosemeetingsbutlistenedtopartofthetapesofthe m-|)- proceedings. Y.h*. e$e$ Ї0 e PresidentHoodsaidthatthedifferencemaybethattheSACforSutroTowerwasrequiredbythe PlanningCommissionaspartoftheirauthorityontheEnvironmentalImpactReportdocument. e$e$ 0 e DeputyCityAttorney_ Boyajian_ ԀsaidthatanotherdifferencewasthattheSACisusuallyconvened beforeapermitisissued.Itsrolethenistoreviewprojectsandtoprovideinputtostaff.ForSutro Tower,onepermitwasalreadyissued.Also,thiswasahighprofilecase.ShesaidthattheBrown Actdoesnotdifferentiatebetweenadvisorybodiesandothertypesofbodies. y e$e$ 0 e CommissionerFreemansaidthattheSACislikepeerreview.Hedescribedhowpeerreviewis Q ` conducted.Hesaidthatthereareworksessionsanditisdifficulttohavetheseworksessionsin = L public. )
8
e$e$ 0 e PresidentHoodagreed.ShesaidthatthereportissuedbyanSACshouldbemadepublic.Butitisnot goodtosubjectthesetechnicalexpertstopublicscrutinyduringthetechnicalprocessandreview.
e$e$ 0 e CommissionerVasquezaskediftherewasawaytosetuptheSACagendasothatpubliccomment
doesnotdisruptthetechnicalprocess. e$e$ 0 e DeputyCityAttorney_ Boyajian_ Ԁsaidthatonesolutionistorepealtheordinance.TheDirectorhas otherpowerstoconveneapeerreviewgroup.TheSACisaformalprocess.Thereareothermore u informalprocesses,oneofwhichispeerreview. ap e$e$ 0 e CommissionerFreemansaidthattheSACisconvenedonaprojectbyprojectbasis. 9H e$e$ 0 e PresidentHoodsaidthatrepealingtheordinancewillbeseenasanattempttoobfuscatepublic scrutiny.SherequestedfurtherstudyonthisissueandareporttotheCommission. e$e$ 0 e DirectorChiusaidthatanothervenuewouldbethirdpartyplancheck. e$e$ 0 e CommissionerMarksaidthatanotherwaywouldbetolookintoamendingtheBrownActorthe SunshineOrdinance. e$e$ 0 e DeputyCityAttorney_ Boyajian_ Ԁsaidthatthiswouldnotbefeasible. q! e$e$ 0 e CommissionerFreemansaidthathehadthetranscriptsandthetapesonSutroTower.Theyarevery I#X " interestingandhesaidotherCommissionersmaywanttolistentothetapes.0 e$e$ 5$D # $ $ 7.0 e CommissionerInquiriesandReviewofCommunicationItems:Atthistime,theCommission &#& maymakeinquiriestostaffregardingthestatusofvariousdocuments,policies,practicesand '#' procedureswhichareofinteresttotheCommissionandmaydiscusscommunicationitems ($( receivedsincethelastCommissionmeeting. )%) e$e$ 0 e CommissionerFreemanreferredtoaletterfromMs._ Caravelli_ Ԁonunlawfuldemolition. +'+ e$e$ 0 e CommissionSecretary_ Banico_ ԀsaidthatthisletterwasdistributedtotheUnlawfulDemolition m-|)- CommitteemembersonlyandwasnotgiventoalltheBICmembers. Y.h*. e$e$ Ї0 e CommissionerFreemansaidthattheCommitteeneedstoscheduleameetingsoon. e$e$ 0 e PresidentHoodreferredtoaletterfromMr.Pat_ Buscovich_ ԀonthePermitStreamliningAct. e$e$ 0 e Ms._ Banico_ ԀsaidthatthisletterwasforwardedonlytoPresidentHoodandCommissionerFreeman. e$e$ 0 e PresidentHooddirectedthatthisletterbefurnishedtoothermembersoftheCommittee. y e$e$ 0 e CommissionerFreemanaskedaboutaletterfromMr.Bob_ Bossi_ Ԁontheproposedordinancesfromthe Q ` March18,1998BICMeeting. = L e$e$ 0 e Ms._ Banico_ ԀsaidthatshehasnotreceivedanyletterfromMr._ Bossi_ .Itmaybepossiblethattheletter $
wasaddressedtotheCodeAdvisoryCommittee. e$e$ ̀ 8.0 e ReviewandapprovaloftheMinutesoftheBICRegularMeetingofMarch18,1998.
e$e$ 0 e VicePresidentVasquezmoved,secondedbyCommissionerFreeman,toadopttheminutesofthe BICRegularMeetingofMarch18,1998asprepared. e$e$ 0 e Themotionpassedwith6ayes.(PresidentHoodabstained.) [ResolutionNo.BIC031.98] Yh e$e$ 9.0 e Discussionandpossibleactionwithrespecttothoseitemsthatcouldbeplacedontheagendaof !0 April15,1998BICRegularMeetingandotherfuturemeetings.
e$e$ 0 e Therewasnodiscussionunderthisitem. e$e$ 10.0 e PublicComment:TheBICwilltakepubliccommentonmatterswithintheCommission s jurisdictionthatarenotpartofthisagenda. e$e$ 0 e Therewasnopublictestimonyreceivedatthispointintheproceedings. m!| e$e$ 11. e Adjournment. 1$@ # 0 e Therebeingnootherbusiness,andonamotionmadebyCommissionerFreeman,secondedby &"% Commissioner_ Guinnane_ ,themeetingadjournedat3:00p.m. &"& e$e$ 0 e Themotionpassedbyunanimousvote. [ResolutionNo.BIC032.98] ($( e$e$ e I ________________________________ q,(, e I MARIA_ BANICO_ ]-l)- e I CommissionSecretary