WPC? 19)mX}īB.c(Wω̛k"/U򅄐Hqd yj~oӭMT\oΘRuh nЮ;:A?Rye!w۱RvX) 0vwa0Phuc6=CodDZHFM 5蒵>gϸ{=w}MQ"rd ~kc#, 5")Tમ^LĮ.lڛ^m3T"^>>)^,`&DYzg/qUR$ֱͩagX y< n9YE$N;Xnfy(/J+  !6h)O>fC`ۙ1v Akk AS   B] 0Dz D/ C 0 0F B* 0g B B C%6F_MIS_LEXMARK.Printers.Service,,,,,,0(G Z 6Times New Roman RegularX($}'3|x  )  _-, fX5%'XX-   |XXA& ) xdEW"A X BuildingInspectionCommission1660MissionStreetSanFrancisco,CA9410324144155586164#XxX|# (3$ !  (3$ !  3#37=CIQYag1.a.i.(1)(a)(i)1)a)(;3$2#  0  .3  0  (3$ !  U4#92Quick 1.E  .0 EۂLevel 1Level 2Level 3Level 4Level 5 Level 1Level 2Level 3Level 4Level 5((3/Q$ !   d ԄLevel 1Level 2Level 3Level 4Level 5Level 1Level 2Level 3Level 4Level 5(3$ !  E(  c '  __X |XXS.F_.BuildingInspectionCommissionMINUTESRegularMeetingofMarch4,1998##,#%Page  1   X A& ) xdEr#ASF200.TIFWPCpRpR513P  }}~j~j:?9<9 78 574746?363525@ 24 14?03 /3/2.2.1?-1-0?,0,/+/+/?*.*.*-)-)-),),(, (+? (+"(+ ?'* '* '* &)  &)  &) ? &( ?? %( %(? %(%'$'$'?$'$&#&?#& #& ??#% ??"% ???"% ???"% ??"$ "$ !$ !$ ?!# ?!# !# ? # @ " ` " p " " "??!?!!?!!?< ?? $?? "?? (??? ?((??())??)*???   ???     ?  ?  ? ??? ?  ??  ? ? ?  ? ?? $ $ #  ?  ? ?           ? ? ? ?? ?  `? ?? ? ?? ??<?  ??  ? ?  ??   ?        ?   ?! !  !??  #?  #  ?# # %???% ?% % &?'?@' ' ( ?( ? ?)?  ??) ) ?**?+???+,,?,-?--? .? .?.? >|/??</?0?? 0?? 0? 1? ??1?? 1? 2? 2? 2 3 3? 3 ? ??? ?  ~ ~ ? ?  ?? ?? x? p ?~`   ?   p ? |?   |  ?~  ??   ?~? ? ? ? ?  |x ? | ? p?  ?      ? SGa?   #F \0?  ?||  ?|xpx    q 8xp ?   ? _|<p   ???0  0 ?   b |?  ?<0  ??    ?  Ap0 ?? ? a ?  0 ? ?  ?   ?    ? 80     ?xp  ?   x`   @ x`  ?  <`  ?   <0   ?     ?                  ?? 0      0@        @p   @0 @       ?0   0 ?   ? ? |   p8 p ?@ ???? p? 8? ? ??  ?  @? ?   ~  ~ G  ?~ ? pp  `         ?  |        ? ?   ? ??    ?    ?     p   0    ?  0 ? ?  ?  0  ?   0     π 8@     <@    0|<@?   p|0@ @@    |0~`   x0|?`   8x@0`@   880x@ 0 ?  88x@ ? 08  ? <8  |p?1x   |p?! ?  ~p?!?9  ? ~8Cqp?q  ? ?8Cq0qC??? ǀ? 8oG0N`?C?? {ǀA= 0A? |a 0 AA? ~aA    sa   !`            @    @?  ||? |? p|? x?|  ?|?  P! |?  ~| @ ~? ~??p  ~? ? ~0 ?? pp? ~?p @? ??? 5O? ?A? ??A??  ? ?<?`?   ?>??x0?  00? ?p?~? ?0|~?? x1 |< ?? ||?   8>? ~xA?  ?  ~@< "|"0<@??"x|@|?"pp?"xp%pp@%0K ? ??????  ?  ?|?   ?  ? ? ?  ?? ?  ?? ?? ??? ??? ? p u  x   |< ?  ? | ? `|??p0? ? p|` ѿ00? ?? p<@? ?? p<8? ? p<<  ? <??  7~`  <? p  <> p ?? x ? ?? ?x | ? p @ ? xp ? A?xpp  xq p  xq0  pÇ   p?0 Ç  00? GÇ  ?0p? Ç  0agÇ   ?  `?   ց     P ?    <    ?~   ? @~   |?>?@   xx   p   ?p@   @ ? P  @?q<`?   q|`  _px  ?Ppp  1?p ? 0w@p ? x?pp ? ?x? p8p ? ?@x@pp<@ ? @| p ? >x@| p ? @|p ? @|pa  ? @|G pp@  ? ?@|?_ p  ? @?À?p  ?  @>?Àppp  ?0@>qp@  0__pa@  ?0? _ pa@  ?8Ù?p   ?8vp?  ?8~p?  ??8{p?  ??=? _ p?  ??p?  ??p?  ?? p?  <??p?  x ?A p?  ?p?  ?p  ? {ߓp   p0  #?@x p  U?p   p  ?w?p  ?@A p   ? p`  ?@p q`  ? 9p@  ? q@  ???  ?s?  ?  p s   ?  x`q  ?  tG?x ? |__ ? ||_  ? Dqq|  ? 1|  ? !|  ? |??  ??  ~??  ?  > ?  ? >?  ? ??p ? $|?q  >|sp ? ~<| A0 ~< |? a 0<|   p<~`  <  < A  O 8 x   } ??? |? ?|? |? | A?  @|apC? (~ qp?? ? ~Ǐ| p ?? ? >Ç? xp ?8  ?Ç <|px  wC<xp0?<  ?a?xp?  ? q?xp? ?0-?q?x? ?p@q1 8x? ?p` p&p?? ) A< 7?q1??~ 7?q0?p 6pq8pD0C?0~6pq?A =  ??@<@@?A@7`@?*p ???:`?p  *0@??p *&<??>>ǀ~<8?x 3?ǀ< ?`?,` ,`  ,?`0 P _   ,@0?  0p?$@~ ,@ x (<  ? x??< À@ p%?DŽR8  &?Ã| 1 !0p  ;?8pzp?? ??6p8? ?<3pxÀ< 8xÀ<  8|@? ? 8*x ? Cpp  +0p@   ?'?`  ppBy~0?? <}??? ?0?%s +>`   < ~8p??  <<8p p1 AÀp?8p8 ,p@Àxp  ?,@Cpp@ ?,`@ap` ? ?  @~q?p p+@?q|~  @`+@?0@px ? `,`8@?|p ?  p-p|?08?`   <-p>?pÀ0   -p?@|   ||-8|?x   <-? <<<` ?  2pp~??p?   2p|p   ,|<p    0>@?    1<`    1??<8    =0?x0 p   `"Pǀ0?~xp?  ? pC0pp?   p$`?p<x`?`  p$`<x?@?  *p x~8??  p||8~? 0 <p 8?? #`p`0? @ 0#x00| ? 03 80À? 8A@_<p8 ? @| 8A`?xx?8? ? @pp`>  >< 1@?08   << @`p?x< << @| p@ |08``~ `@?? |?0+pp?0 ?0-p0x<? ?  ~x @  |   -`@?p< ?? `@ p    px` @  pp??  py  ppp <p?? 0 x`?? ? 0 ??0 0??   (0>`   0@p  00` pp@ ??|0>ǀ  pp` |  |?@`A ? 00 ? ? ?p <? xp < ?x| | 8<@?   |p  |?p8?   0? ?}0 ?@|  ~<x ?&?8? <?  ?~??  | 5S|  #xp?>  %0p  |0x??    p<0???  '<?`<?|?  ??@` p 8x   8?|@?x  ? (?~p  )?<?>? [x>0?> [| Z??|< ?<?|  <?| ;0? 0p |? Cp?'p|  p?'?|  >? $x?  >$? ?? ??x?>? ">  :|x  :??p| ???? ?   p  ??  _ ~@ ? ?   ?  ?? ?  ? ?8 p  ?  <   8   ? ? G? p      A?  p ??   ??? ?p ?p 2?|A??p 28<?~p?? 2}|?~p?? "<~> ? p p?? 0?p |p |%8p ;?8Wx  8<|  ?<|? .8@<|  -`><|@    p?| ? x ? ?_|? ? | ? ~?  @|@? _ s  w  ? ??0? ?    ? ?? ? x ?P< ??0? ?|  ?~  ?  ?$p@ <0 x|3?|x` ?"<<??| ?? ?? ? @?  p?  ?Ͽ    ??|}Ð   ?   ? ? @ ?  ??? ?   ?`    8   ~    ?   ?     @ ?? "? !? !? |!  x!   ????????????? ??? ?   ?   ?  ?  p  x    ? ??    ? ?   ?     ?  ? ? ?! ! ! ! ~ ?! " ? "  " ? "? ??? " !# !# !#? ?!#!$"$?"$"$"$ #%? #%? #%#%?$&$&?$&~%&%'? ?%'%'&'&(?&(%'($')$')#')"(*!(*!(* )* )+)+?*+*,*,+,+-,-,-,.-.?-/./.0/0?/1?01 02 1223wѼ233445465757 ?68 7:9<_;~#y  <<= 8C>$"Small Circle"0  "#$%A<< CLevel 1Level 2Level 3Level 4Level 5(3$ !  ( $ Figure  1  &&&&'dxd d"#$,&OLE 2.0 Box <=8C HKKKK i))!dxdx"#$, I&mage <=8C HKKKK#2%E<<CP Pd($$   1  11' dxd dB&R21, 2, 3,NumbersE1  .0  E6k$Triangle0  &0 d d1, 2, 3,Level 1Level 2Level 3Level 4Level 5a, b, c,Level 1Level 2Level 3Level 4Level 56#4Quick a. O  .0 O d dd !  _XX   !O?;z|7 `pR@@@E X" XFXXBuildingInspectionCommission(BIC) X RegularMeetingofMarch4,1998 l #XxXF #AdoptedMarch18,1998 ( WarMemorialBuilding,Room428 l 401VanNessAvenue,SanFrancisco,CA94102FXXx X 9#XxXF]#9  XXxMINUTES #XxX# X A& ) xdE9 f!A  ` ThemeetingoftheBuildingInspectionCommissionwascalledtoorderat1:12p.m.byVicePresident  y Vasquez.  e   7R  '  ,m XX'7R?E1  .0 e   ROLLCALL 󀄀Rollcallwastakenandaquorumwascertified. 7R?Eی = e$e$ Ќ  0 e COMMISSIONMEMBERS/STAFFPRESENT: q e$e$  e   _Armando_ԀVasquez, VicePresident  I   Mona_Cereghino_, Commissioner  ]  0 e 0e$e$AlfonsoK._Fillon_, Commissioner0I$$0I$I$ SigmundA.Freeman, Commissioner M $$ 0 e 0e$e$Roy_Guinnane_, Commissioner0I$$ 0I$I$0$$Maria_Banico_, CommissionSecretary=$$ 0 e COMMISSIONMEMBERSABSENT: e$e$ 0 e 0e$e$ BobbieSueHood, President (excusedabsence)$$  0 e 0e$e$ SharonMark, Commissioner (excusedabsence) $$   e _D.B.I._ԀREPRESENTATIVES : y  e   FrankChiu, Director  i  e   JamesHutchinson, DeputyDirectorforPermitServices  Y  e   WilliamWong, DeputyDirectorforInspectionServices  I 0 e 0e$e$CarlaJohnson, AssistanttotheDirector 9$$ 0 e 0e$e$PauletteHooey, ManagerforAdministrativeServicesDivision)$$ 0 e 0e$e$ Roan_Michaels_, ManagerforMISDivisionq$$  e   Lesley_Stansfield_, ChiefHousingInspector a   e CITYATTORNEYSREPRESENTATIVE:  = 0 e 0e$e$_Ilene_ԀDick, DeputyCityAttorney)  $$  2.0 e PresidentsReport." #e$e$  0 e TherewasnoreportduetoPresidentHoodsabsence.$q"%e$e$  3.0 e DirectorsReport.'5%(e$e$  e a.0  ReportanddiscussiononaproposedBoardofSupervisorsresolutionsponsoredby y(!&) SupervisorGavinNewsomregardingwindowbarsanddoorlocks.TheCommissionmay e) '* takeactiontodirecttheDirectorofBuildingInspectiontoidentifysourcesoffunds, Q*'+ includingbutnotlimitedtotheCodeEnforcementRehabilitationFund(CERF),tobeused =+(, toenablelowincomehomeownersandtenantstoinstall_releasable_Ԁbarsonsleepingrooms ),)- (primarilybedrooms,butanyroomthatisregularlyusedforsleeping)windowsandon -*. doors(includinggateddoors)intheirresidences. #.+/$$  #Ї0 e 0e$e$DirectorChiusaidthatthisresolutionwasinitiallyscheduledforhearingattheBoardof  SupervisorsFinanceCommitteetoday,however,itwascontinuedtonextweek.Hesaidthat  SupervisorGavinNewsomhasbeenworkingwithDBIstafftolookforfundsources.Atthis  point,hefeltthattheCodeEnforcementRehabilitationFundisthemostappropriatefundforthis  program.$$ _0 e 0e$e$VicePresidentVasquezaskedwhenthelegislationmightbepassed.y $$ 0 e 0e$e$DirectorChiusaidthatthehearingwascontinuedtoWednesdaynextweek.Q `$$ 0 e 0e$e$CommissionSecretary_Banico_Ԁsaidthattherearetwowaystoapproachthismatter.TheBICmay ) 8  waitfortheBoardofSupervisorstoadopttheresolution,thensenditovertotheBICtobe $  forwardedtothedepartment.OrtheCommissionmaytakeaproactiveapproachbysendinga   representativeorCommissionertothenextFinanceCommitteeMeetinganddeclaringtheBICs   position. $$ 0 e 0e$e$VicePresidentVasquezsaidthattheproactiverolemakesalotmoresense.$$ 0 e 0e$e$DirectorChiusaidthattherewasresearchdoneonhowmuchmoneywasinthefund.Hesaidthat  thedepartmentreceivesabout$260,000fortheCERFeachyear.u$$ 0 e 0e$e$VicePresidentVasquezaskedhowtocommunicatetheBICssupporttotheFinanceCommittee.M\$$ 0 e 0e$e$DirectorChiusaidthatthepurposeofthislegislationistourgetheBICandthedepartmenttofind %4 fundsourcesforthisprogram.HesaidthathewillreporttotheFinanceCommitteethatthe   proposedlegislationwasdiscussedattheBICRegularMeetingandboththeCommissionandthe   departmentsupportthislegislation.$$ 0 e 0e$e$Ms.Roberta_Caravelli_,CitizenReview,remindedtheCommissionthat70%ofhousinginSan  Franciscoistenantoccupied.Shesaidthatshehasaproblemwiththeuseofpublicfundsto  subsidizelandlords.TheonlyactiontheCommissioncoulddotodayistodirecttheDirectorto  identifyfundsourcesincludingtheCERF.SheurgedCommissionerswhowerenotpresentinthe   lastBICmeetingtolistentothetapesontheBrownActandSunshineOrdinance.q! $$ 0 e 0e$e$Commissioner_Guinnane_Ԁaskedwhatthethresholdwastoqualifyaslowincomehomeownersand I#X" tenants.5$D #$$ 0 e 0e$e$DirectorChiusaidthathedoesnothavethefigures.HesaidthatCERFfundsarenotfree,theyare  &"% providedaslowinterestloansforowneroccupiedunits.&#&$$ 0 e 0e$e$Mr.Bruce_Bonacker_,contractor,saidthatthecodeonlyrequiresthat_releasable_Ԁwindowbarsand ($( gateddoorsbeinstalledinbuildingswiththreeormoreunits.MajorityofSanFranciscanslivein )%) oneortwounitsbuildingswhicharetenantsoccupied.HesuggestedthattheBICmightwantto *&* considerapplyingthislawtooneandtwounitbuildings.+'+$$ 0 e 0e$e$InresponsetoCommissioner_Guinnane_squestionearlier,DirectorChiureadfromabrochure m-|)- issuedbytheMayorsHousingAuthoritycontainingatabledefininglowincomehouseholds.He Y.h*. saidthattheCityusesarangetodefinelowincomehouseholds:aonepersonhouseholdislow  incomeiftheannualincomeis$34,000orless,alowincomehouseholdoffourpersonhasan  annualincomeof$49,000orless.$$ 0 e 0e$e$VicePresidentVasquezaskedifthecurrentresolutionisforlowincomehouseholdsandifit  coversoneandtwounitbuildings.$$ 0 e 0e$e$DirectorChiusaidthattheCERFprogramappliesonlytooneandtwounitbuildingsand e t condominiumbuildings.Thebuildingsshouldbeowneroccupied.Q `$$ 0 e 0e$e$VicePresidentVasquezsaidthathewouldliketo_agendize_ԀthisitemforthenextBICmeeting.) 8 $$ Ѐ  $   e b.0  Monthlystatusreport,discussionandpossibleactionontheprogresstodateinupgrading   DBIscomputersystemsandapplicationsincludingbutnotlimitedtoreplacingtheMotorola   systemwhichiscurrentlybeingusedforpermitissuanceandrecordsmanagement. $$ 0 e 0e$e$DeputyDirectorHutchinsonreferredtothewrittenreportonthestatusofMISmajorprojects  distributedpriortothemeeting.HesaidthattheDBIsInformationSystemsDivisionwillhavea u fullyoperationallivedatademonstrationofthePermitTrackingSystembeforetheendofthis ap month.ThedepartmenthashiredatraininginstructortoexpeditethetrainingofkeyCentral M\ PermitBureaudataentryclerks. 9H$$  e c.0  Statusreport,discussionandpossibleactionontheprogresstodatetodefinetheoperations   andtostafftheOneStopPermitCoordinationProgram.  $$ 0 e 0e$e$DeputyDirectorWongsaidthatthedepartmenthaselevenpositionstofillfortheOneStopPermit  CoordinationProgram(_OSPCP_):amanager,fivepermitcoordinators,fourpermitclerksanda  secretary.ThefilingofapplicationsforthesepositionsclosedlastFriday.Thedepartment  received41applicationsforthepermitcoordinatorpositions,24applicationsforthepermitclerk  positionsandsomeapplicationsforthesecretaryposition.Screening,interviewprocessesand   appointmentswillbecompletedbyMarch20th.q! $$ 0 e 0e$e$Mr.Wongsaidthatthegroundfloorisbeingremodeled.Therearetwoareasbeingremodeled:the I#X" waiting/seatingareanearthemainentranceandtheareafortheOneStopPermitCoordination 5$D # Program.RemodelingisexpectedtobecompletedbytheendofMarch.!%0!$$$ 0 e 0e$e$DeputyDirectorWongsaidthattheoperatingproceduresandtrainingarecurrentlyinprogress. &#& DirectorChiuhasmetwithallthedepartmentheadsonthegeneralconceptoftheOneStopPermit '#' CoordinationProgram.AstheinterimManagerofthe_OSPCP_,hehasmetwiththedesignated ($( pointpersons.TheoperationtargetdateisApril1,1998.)%)$$ 0 e 0e$e$VicePresidentVasquezaskediftherewereanyconcernsfromtheotherdepartments.+'+$$ 0 e 0e$e$DirectorChiusaidthathehasmetoverseveralmonthswithotherdepartments.Thegeneral m-|)- responseisthatitisabouttimethatsomekindofcoordinationisestablished.Mostofthe Y.h*. departmentsareverysupportive.DPWisconcernedthattheywillbeleftbehindinthisprocess.$$ 0 e 0e$e$VicePresidentVasquezsaidthatthisprogramisaveryimportantundertaking.Ithasreceived  attentionfromtheMayoraswellastheBoardofSupervisors.Hewantstomakesurethatthis  programisimplementedproperly.HerequestedaprogressreportonthisprogramatthenextBIC  meetingtoensuresmoothoperations.$$ 0 e 0e$e$Commissioner_Fillon_Ԁsaidthathewouldliketohavea_timeline_ԀwithsomegoalssinceApril1stis e t comingfastandthereisalottobedone.Q `$$ 0 e 0e$e$Ms.Roberta_Caravelli_,CitizenReview,saidthatthe_OSPCP_Ԁisnothelpingimprovetheaccuracy ) 8  ofpermitsissued.The_OSPCP_Ԁwillincreasetheinaccuraciesandtheissuanceofillegalpermits. $  Shecitedapropertyat1346_Funston_ԀAvenueasanexample.OnDecember19,1997theBuilding   InspectionDivisionsentamemototheResidentialPlanCheckDivisiontoholdtheissuanceof   permitsforthatproperty.However,despitethememo,apermitwasissuedonDecember22nd.   Shesaidthatshekeepstrippingoversuchinaccuracieswithoutlookingforthem. $$ 0 e 0e$e$Mr.Ken_Cleaveland_,_BOMA_,saidthat_BOMA_Ԁrepresentsaboutthreehundredcommercialoffice  buildingsinSanFranciscoandpullsouthundredsofpermitseachyear.Hesaidthat_BOMA_  welcomesthisprogramwithopenarms.Theissueofillegalconstructionisprobablymorearesult u ofnotgettingpermitinanexpeditiousmanner.TheOneStopPermitCoordinationProgramwill ap deliverservicemorequickly._BOMA_Ԁisinfullsupportofthisprogram.M\$$ 0 e 0e$e$ %4$$  e d.0  QuarterlystatusreportanddiscussiononDBIsprogresstodateinimplementingapproved   policies,_timeline_ԀandactionplantoaddressthebacklogoftheHousingInspectionDivisions   abatementcases.TheCommissionmaytakeactiontoapprovecurrentoperationsordirect  DBIstafftoundertakenewproceduresandmethods. $$ 0 e 0e$e$Ms.Lesley_Stansfield_,ChiefHousingInspector,addressedtheCommissionandreferredtotheHIS  SecondQuarterReport.ShesaidthatbasicallytheHISisontrackinreducingthebacklogto839  casesfrom2100cases. $$ 0 e 0e$e$Commissioner_Guinnane_ԀaskedhowmanycaseshavebeenreferredtotheFranchiseTaxBoard.]"l!$$ 0 e 0e$e$Ms._Stansfield_Ԁsaidthatalthoughthedepartmenthasreferredhundredsandthousandsofcases,the 5$D # databasewasnotaccurate.AftertalkingwiththeFranchiseTaxBoard,theyhaveonly50casesin !%0!$ thedatabase. &"%$$ 0 e 0e$e$Commissioner_Guinnane_ԀaskedifithelpedgoingthroughtheFranchiseTaxBoard.'#'$$ 0 e 0e$e$Ms._Stansfield_ԀsaidthatthereareanumberofproblemsworkingwiththeFranchiseTaxBoard. )%) Forexample,iftheydonothavethesocialsecuritynumberoftheindividual,theycannotpursue *&* thecase.Sheistryingtolookforasolution,however,theprocedureisnotyetinplace.+'+$$ 0 e 0e$e$Commissioner_Guinnane_ԀaskedwhatproblemsaroseoutofmailingtheHotel&ApartmentLicense m-|)- Feeswiththepropertytaxandiftherewasaresolutiontodate.Y.h*.$$ Ї0 e 0e$e$Ms._Stansfield_Ԁsaidthattherewereerrorsintheinitialdatabaseandtheyarebeingcorrected.$$ 0 e 0e$e$VicePresidentVasquezaskedifthereareguidelinesinplaceforroutineinspectionsofapartment  andhotels.$$ 0 e 0e$e$Ms._Stansfield_ԀsaidthattheHISdoesnothavethecomputerresourcestogenerateinspection  schedulesfortheroutineinspections.Currently,theHISstaffhastoquerythedatabasefor y  buildingswith12unitsormoreanddoroutineinspectionsonbuildingsthathavenotbeen e t inspectedforthelastthreeyearsormore.Shehopesthatshewillhaveanautomatedprogramto Q ` scheduleroutineinspectionsinthenearfuture.= L $$ 0 e 0e$e$Commissioner_Guinnane_Ԁaskedifthereisapolicyinplacetohavereinspectionsafteroneyearon $  apartmentswhereviolationswerefound. $$ 0 e 0e$e$Ms._Stansfield_ԀsaidsheusesthesamepolicyappliedtoHotelInspections.Ifthebuildingisrated   good,itwillfallintothethreeyearinspectioncategory.Ifthebuildingisratedpoor,itwillbe   inspectedannually.Alloftheinformationhasbeensetupinthecomputer,however,itcannot  operatewithoutaprogram.$$ 0 e 0e$e$VicePresidentVasquezsaidthatthenumberofinspectionsforthebacklogisadmirable.Heurged u Ms._Stansfield_Ԁtokeepitup.ap$$   e e.0  Reportanddiscussiononthefiscalandadministrativeimpactsofthetransferofbillingand %4 collectionofApartmentLicenseFeesfromtheHousingInspectionDivisiontotheTax   CollectorsOffice.  $$ 0 e 0e$e$DeputyDirectorWongsaidthattheHotel&ApartmentLicenseFeesusedtobecollectedbyDBI.  OnSeptember30,1996,theBoardofSupervisorsapprovedanordinanceauthorizingcollectionof  theHotel&ApartmentLicenseFeeswiththepropertytaxbill.Thetaxbillissentoutin  Novemberandisdueintwoinstallments:December10thandApril10th.Intheprevioussystem,  theTaxCollectorsOfficesentouttwotypesofbill:thefirstbillwassentoutinSeptemberand   wasdueonOctober1st.ThisbillwasfortheApartmentLicenseFeeswhichcomprises90%ofthe q!  totalfeescollected.Thedepartmentreceivesabout$2,700,000fromthesefees.Thesecondbill ]"l! wassentoutinDecemberandwasdueonJanuary1st.ThisbillwasfortheHotelLicenseFees I#X" whichcomprises10%ofthetotalrevenues.Theamountisabout$300,000.5$D #$$ 0 e 0e$e$DeputyDirectorWongsaidthatunderthenewsystem,theTaxCollectorsOfficerequestedawork  &"% orderof$55,000forservicesprovided.Usingtheprevioussystem,theaverageinterestthe &#& departmentreceivedovertheyearswas$92,000peryear.Byusingthenewsystemandtakinginto '#' considerationthatthefeesarecollectedintwoinstallments,thedepartmentislosingsixmonthsof ($( interests.ThetotalcosttoDBIforthisnewprocedureisabout$102,000.)%)$$ 0 e 0e$e$Mr.WongsaidthataccordingtotheTaxCollectorsOffice,thecodeallowsacollectionof25% +'+ penaltyonanybillthatis90daysoverdue.Thedelinquencyratesundertheoldsystemranged ,(, from8%to15%whichamountedto$250,000to$400,000peryear.TheTaxCollectorsOffice m-|)- doesnothavestafftogoafterthedelinquentbills.Underthenewsystem,thelicensefeesare Y.h*. collectedwiththepropertytax.Thedelinquencyratehasdroppedto1%.Theadvantagesofusing  thenewsystemovertheoldsystemare:1)reducingthedelinquencyrate,2)eliminatingtheneed  toassign12stafftohandlethesefees,3)whenownershipischanged,thefeeistransferable,4)  convenienttocustomers.Generally,thenewsystemiscleanerandmorestreamlined.Hesaidthat  the$55,000feepaidtotheTaxCollectorsOfficeisfair,andislessthan2%ofthefeescollected.$$ 0 e 0e$e$Commissioner_Guinnane_ԀaskedhowmuchtheTaxCollectorsOfficechargedundertheold y  system.e t$$ 0 e 0e$e$DirectorChiusaidthattherewasnocharge.= L $$ 0 e 0e$e$Commissioner_Guinnane_Ԁaskedwhytherewasachargenow.$ $$ 0 e 0e$e$Ms._Stansfield_Ԁsaidthattherewerecorrectionsthathadtobemadeonthetaxbillthatwassentout.   Thecorrectionswillbelesserovertheyearsandsmalleramountoffeesneedtobepaid. $$ 0 e 0e$e$Commissioner_Guinnane_Ԁsaidthattheoldsystemwassimple.Thebillwasputinenvelopesand  mailed.$$ 0 e 0e$e$Ms._Stansfield_Ԁsaidthattheoldsystemwasmorecomplicated.Theownerhadtofilean u applicationforaPermitofOccupancy.Whenownershipchanged,thenewownerhadtofilefora ap newPermitofOccupancyandthefeewasnottransferable.Itwasdonemanually.Therewasno M\ database.TheinformationthatthedepartmenthasdoesnotmatchtheinformationthattheTax 9H CollectorsOfficehas.Theoldsystemwasverylaborintensive.%4$$ 0 e 0e$e$Commissioner_Guinnane_ԀaskedwhytheTaxCollectorsOfficedoesnotmaintainusingtheold   system.$$ 0 e 0e$e$DeputyDirectorWongsaidbecausethedepartmentwasdoingallthepaperwork.Byusingthe  newsystem,thewholeprocesswillbehandledbytheTaxCollectorsOffice.$$ 0 e 0e$e$Ms._Stansfield_ԀsaidthattheTaxCollectorsOfficewillbegintochargethedepartmentanyway   regardlessofwhichsystemisused.Theydonotprovidefreeservicesanymore.q! $$ 0 e 0e$e$Commissioner_Cereghino_Ԁaskedhowmuchmoneywaslostduetothefaultydatabase.I#X"$$ 0 e 0e$e$Ms._Stansfield_Ԁsaidthatthecorrectionsareintheprocess.!%0!$$$ 0 e 0e$e$DeputyDirectorWongsaidthatthedepartmentdoesnotknowtheamount.&#&$$ 0 e 0e$e$VicePresidentVasquezaskediftheprocedureisinplacenowtoaddressthemishap.($($$ 0 e 0e$e$Ms._Stansfield_Ԁsaidyes.Correctionsarebeingmadeastheycomealong.Therearealotofissues *&* toberesolved.Thedepartmenthastohandleeachproblemcasebycase.+'+$$ 0 e 0e$e$Commissioner_Cereghino_Ԁaskedhowthedepartmentismakingsurethatthisproblemwillnot m-|)- happenagain.Y.h*.$$ Ї0 e 0e$e$CommissionerVasquezsaidthattheprocedureshouldbeinplacebythenextbill.$$ 0 e 0e$e$Ms._Stansfield_Ԁsaidthattheprocedureforcorrectionisinplace.TheTaxCollectorsOfficeis  correctingthemistakes.$$ 0 e 0e$e$Commissioner_Guinnane_Ԁaskedhowthebillwassentforcondominiumbuildings.$$ 0 e 0e$e$Ms._Stansfield_Ԁsaidthatitwasbilledtoindividualowners.e t$$   e f.0  ReportanddiscussiononthecurrentpoliciesandproceduresontheHousingInspection ) 8  Divisionsrecordsandfiles.TheCommissionmaytakeactiontodirectDBIstafftodraft $  newguidelinesandproceduresonrecordsmanagement,includingbutnotlimitedto,   determiningwhichdocumentsaretobeelectronicallyscannedand/ordiscardedbythe   HousingInspectionDivision.  $$ 0 e 0e$e$DeputyDirectorWongreferredtohisreportdatedFebruary27,1998andsaidthatExhibitBofhis  reportwasamemorandumfromtheDirectorofPublicWorks.Thememooutlinedtheprocessfor  retentionanddispositionofdocuments.ExhibitAcontainstheguidelinesforfilestrippingand  scanningoftheHISfiles.Inresponsetotheconcernsraisedbyamemberofthepublic,Mr.Wong u directedtheHISdivisiontosuspendthestrippingofthefilestoallowopendiscussionatthis ap Commissionmeeting.Hesaidthatthepurposesofimagingthedocumentsinthecomputersystem M\ aretoprovideapaperfreeenvironment,toalloweasyaccess,toavoidmisfilingandtosavespace. 9H TheprojectstartedinMay1996,50%ofthefileshavebeenimaged,25%havebeenstrippedand %4 isreadytobescanned.Only25%needstobestripped,scannedandimaged. $$ 0 e 0e$e$CommissionerVasquezsaidthathereadtheminutesofthelastmeeting.Thereweresome  concernsthatdocumentsthatcouldbeimportantarenotbeingsaved.$$ 0 e 0e$e$Mr.JeremyPaul,contractor,saidthathehasneverseenthe1994guidelinesbefore.Hefound  theseguidelinestobetantamounttovandalismoftherecord.Itisbeyondtheexperienceofthe  individualhousinginspectortounderstandthefutureusesofthosedocuments.Smallnotesonthe   backofadocumentmightbeacontributingfactortoresolveaproblem.Hesaidthatitistoolate q!  tosaveallofthefilessincemorethanhalfoftheCitysfileshavebeentossedout.Heurgedthe ]"l! Commissiontosavetherestofthedocuments.Itdoesnottakemuchspacetoscanallofthe I#X" documents.5$D #$$ 0 e 0e$e$Ms.Edith_McMillan_Ԁsaidthatforthebenefitofthepublic,recordsofhistoricalsignificanceshould  &"% notbedestroyed.Itisabsolutelyessentialtoretainallbuildingpermitrecordsandplans.She &#& commendedpreviouschiefhousinginspectors,Mr.PeterBurns,Mr.Chan,andMr.JoeGrubbfor '#' theirmeticulousandpainstakingworkinestablishingtherecordsintheHousingInspection ($( Services.Shesaidthatdiscardinghistoricalrecordsisnotonlyadisservicetothecommunitybut )%) anaffrontsincethepublichastherighttoexpectthatallrecordsareinplaceandeasilyaccessible. *&* Duplicaterecordsneedtobekeptinasafeandaccessiblestorageplaceatalocationotherthanthe +'+ mainofficesofDBI.,(,$$ 0 e 0e$e$Mr.Bob_Bossi_,contractor,addressedtheCommissionandrequestedthattheCommissionassure Y.h*. thatnomorerecordswillbedestroyed.TheCommissionshouldrequirethattheRecords  RetentionPolicyusedbytheDBIbeapprovedbytheCommission.Section8.3ofthe  AdministrativeCodestatesthatrecords ....maybedestroyediftheynolongerserveapublic  purpose.Theserecordsarestillneeded.Hehasconductedresearchforhisclientsusingthe  recordsintheHousingInspectionServices.Hewouldbehelplesswithouttheserecords.Recently,  theDistrictAttorneysOfficecriminallyprosecutedalandlordinthedeathofoneofhistenants  andtheirguests.Theywouldnothavebeenabletoproceedwithoutresearchingtheserecords.He y  askedtheCommissiontomakethepublicsrighttoaccesstheserecordsparamountandnotto e t destroytherestoftherecords.The25%ofrecordsthathavenotyetbeenstrippedshouldbe Q ` scannedcompletely.Itmayevenbenecessarytoidentifywhichdocumentswerestapledtogether = L  sincemanydocumentsdonothavedates.The75%filesthathavebeenstrippedshouldhavean ) 8  accompanyingnoteinthefilethatstatesthatdocumentshadbeendiscarded.$ $$ 0 e 0e$e$Mr.Bruce_Bonacker_,contractor,saidthatalthoughthisprogramstartedinMay1996,noneofthe   publicknewuntilrecently.Thepublicisnotawareofpoliciesthatweredormantandnowhave   beenrevived.Herequestedthatthedepartmentissueabulletlistofpoliciesthatmightaffectthe   publicandprivatesectors.HesaidthattheCityAttorneysOfficemightperceivethepolicyas  legal,butitmaynotbeconvenientandinthebestinterestofthebuildingowners.Asa  preservationist,hewouldliketoseethemaximumamountofrecordskept.$$ 0 e 0e$e$Mr.Roberta_Caravelli_,CitizenReview,saidthattheCharterchargestheBICtomanageDBI.The ap onlythingthatthisCommissioncandoistogetskilledmanagerswhomaynotbetechnical M\ experts.Thispolicyhasincreasedtheprobabilityforerrors.Shereferredtothefourpage 9H instructionsinExhibitAofDeputyDirectorWongsreportandsaidthatalthoughtheinstructions %4 areimplicit,theyareincomplete.Forexample,theydonothaveinstructionsforcaseslessthan   twoyearsold.ThepolicywascarriedoutwithouttheCommissionsknowledgeandreview.   DuringthedepartmentsFourthQuarterReport,itwasreportedthattherewasnocostforthis  project.ItcostsDBIstaffstime.Sheaskedifthedepartmenthasbackupfiles.$$ 0 e 0e$e$VicePresidentVasquezsaidthatheagreedwiththesentimentsofthespeakersespeciallyasa  memberofthepublicwhoalsoreliesoninformationkeptinthesedocuments.Itisnotinthe  publicinteresttoremoveinformation,especiallyincasesthathavelongstandingcodeenforcement   violationsthatdatesback3040years.q! $$ 0 e 0e$e$CommissionerFreemansaidthatmanydocumentsarehardtoreadevenonthepaper.Heasked I#X" howmuchwasthevolumeofpaperkeptinstorage.5$D #$$ 0 e 0e$e$DeputyDirectorWongsaidthatthereareabout20,000fileswithanaveragethicknessofhalfofan  &"% inch.&#&$$ 0 e 0e$e$Ms._Stansfield_ԀsaidthatMr.DonChanandMr.JoeGrubbwereherbosses.Shehasfollowedwhat ($( theytaughther.Shesaidthattherearetwodocumentstofollow:theguidelinesfortheinspectors )%) andtheguidelinesfromtheCityAttorneysOffice.Inspectorsknowwhatthedocumentsare,not *&* thepublic.Thedocumentsthathavebeenthrownoutwereduplicatesanddocumentsthatarekept +'+ byotheragencies.Forexample,plansandpermitsaremanagedbytheRecordsManagement ,(, Division.Noneofthehistoricalrecordsarebeingdestroyed,thedepartmentismaintainingthe m-|)- recordsinafashionthatiseasytoutilize.Y.h*.$$ Ї0 e 0e$e$Commissioner_Cereghino_Ԁaskedwhatwasbeingdoneaboutbackups.$$ 0 e 0e$e$Ms._Stansfield_Ԁsaidthatdocumentsthathavebeenscannedarebeingkeptforatleastoneortwo  yearsoruntilthedepartmentdeterminethattheentireprocessisworkingwithoutproblems.$$ 0 e 0e$e$Commissioner_Cereghino_Ԁaskedhowmuchtimeittakesifentirefilesarescannedincludingthe  duplicates.y $$ 0 e 0e$e$Ms._Stansfield_Ԁsaidthatitwilltakethreetofourtimesmorethanthecurrentprocedure.Q `$$ 0 e 0e$e$DirectorChiusaidthatDeputyDirectorWongandhealsoreviewedtheRecordsRetentionPolicy ) 8  beforeitwasimplemented.HefeltcomfortablewiththepolicyandconfidentthatwhatHIShas $  beendoingisproper.HetalkedmanytimeswithDeputyCityAttorneyDickaboutthisprocedure.   HewouldbehappytorevisitthepolicywiththeCommission.Heistryingtofigureoutawayof   eliminatingthecostofwarehousingthesedocuments.HeisconcernedthattheBICmightdecide   tokeepeverythingincludingtheduplicatesbecausethiswillaffecttheentiredepartment. $$ 0 e 0e$e$VicePresidentVasquezaskedifthereisaneedtorevisittheprocedure.$$ 0 e 0e$e$DirectorChiusaidthathewillbehappytoscanalltherestoftheHISdocuments.Hisconcernis u withablanketpolicyofnotthrowingawayanydocument.ap$$ 0 e 0e$e$Mr.MitchMass,propertyownerintheMissiondistrict,saidthatitisextremelytimeconsumingto 9H lookforrecords.Heagreedthatdocumentsshouldbescanned.Hardcopiesshouldbekeptas %4 well.Itshouldnotbeuptobureaucratstodecidewhatshouldbescanned.Thedepartmentshould   scaneverything. $$ 0 e 0e$e$Mr.JeremyPaulsaidthatheappreciatedDirectorChiusrecommendationthattheguidelinesbe  revisited.Hesaidthatthereshouldbepublicinputintheprocess.Hesaidthatinspectorsarenot  inapositiontodeterminewhatisusefultootheragencies.ThecorrespondenceintheRecords  ManagementDivisionrecordkeepingandtheHISrecordkeepingisnotalwayscorrelatedasit  shouldbe.ThereisahugegapintheRecordManagementDivisionsfiles. $$ 0 e 0e$e$Ms.Edith_McMillan_Ԁsaidthatshewasshockedthat75%oftherecordshavebeendisposedoff. ]"l! Thecostofwarehousingisapoorexcuse.Thisprocesshasbeendoneadministrativelywithout I#X" followingtheSunshineOrdinance.TheBICandthepublicwerenotawareoftheprocess.The 5$D # publicshouldbeinformedandbegiventimetorespond.Secondcopiesshouldbekeptsince !%0!$ anythingcanbeerasedincomputerfiles.Thereisaneedtoreinstituteprocedureswithpublic  &"% inputbeforefurtherdamagehappens.&#&$$ 0 e 0e$e$Mr._Bossi_Ԁsaidthatifittakesthreetimeslongertoscaneverything,thestrippingisremovingmore ($( thanduplicates.Theguidelinesstateto discardallSuperintendentHearingNoticesand )%) Decisions,DirectorsHearingNoticesandDeclarations,allunverified/unsubstantiatedcomplaints *&* ....etc.Thesearenotduplicates.Thesearecriticaldocuments.Thepubliciswillingtopayafee +'+ forretentionoftherecords.ThepolicyisinconflictwiththeAdministrativeCodeandalsohas ,(, expired.Thepolicyitselfstatedthatitneededtoberevisitedin1997.m-|)-$$  Y.h*. 0 e 0e$e$VicePresidentVasquezaskedDirectorChiuwhathisrecommendationswere.$$ 0 e 0e$e$DirectorChiusaidthathewillworkwiththeCityAttorneysOffice,solicitpublicinputbyperhaps  formingaTaskForce,andwillreportbacktotheCommission.Hedoesnotknowwhatthetime  frameis.Inthemeantime,hesuggestedkeepingthecurrentpolicyuntilanewoneisinplace.$$  4.0 e PublicComment:TheBICwilltakepubliccommentonmatterswithintheCommissions e t jurisdictionthatarenotpartofthisagenda. Q `e$e$ 0 e Ms.Roberta_Caravelli_ԀthankedVicePresidentVasquezforthewayhehaschairedthismeetingwith ) 8  fairnessandconsiderationtothepublic.$ e$e$ 0 e Mr.Ken_Cleaveland_,_BOMA_,requestedthatitem#7beconsiderednextsincethereweremanypeople   whowanttospeakonthebulletins. e$e$ 0 e Mr.Bruce_Bonacker_ԀsaidthatheisstillbeingbilledbyBookPublishingCompanyforthe1995  BuildingCodeamendments.Sincehehasnotpaidthisbill,BookPublishingCompanyiswithholding  hisPlanningCodeamendments.Herequestedthatthismatterberesolvedsoon.e$e$ 0 e DeputyDirectorHutchinsonsaidthathewillprepareareportfortheCommissionforthenext ap meeting.M\e$e$ 0 e Ms.Edith_McMillan_ԀsuggestedthatappealsfortheAbatementAppealsBoardshouldbecalendaredat %4 theendoftheCommissionsRegularMeeting.Thepublicshouldnotbeinconveniencedforthe   benefitofafewindividuals. e$e$ 0 e CommissionerVasquezsaidthatthiswasagoodrecommendation.e$e$ (TheCommissiontookItem#7atthispointintheproceedingsandreturnedtoitem#5belowafterthe  break.)    5.0 e Reportanddiscussionontheallocationoffundscollectedfrompenaltiesandjudgmentsagainst I#X" propertyownersinvolvedincodeenforcementcasesfiledbytheCityAttorneysOfficeonbehalf 5$D # oftheDepartmentofBuildingInspection. !%0!$e$e$ 0 e DeputyCityAttorneyDickreferredtothewrittenreportpreparedbytheCityAttorneysOfficeChief &#& FinancialOfficer.Thereportconsistsoftwoparts,theCityAttorneycollectionsforDBIandthe '#' collectionsforDBIandallotherdepartments.ShesaidthatpenaltiescollectedundertheBusinessand ($( ProfessionsCodearedepositedtotheGeneralFund.)%)e$e$ 0 e Commissioner_Guinnane_ԀaskedifthereisareimbursementfromtheGeneralFundforthelegalfees +'+ incurredbyDBIoncaseswherepenaltieswereawardedundertheBusinessandProfessionsCode .,(,e$e$  0 e DeputyCityAttorneyDicksaidthatthereisnoreimbursementpursuanttostatute.UndertheBusiness ].l*. andProfessionsCode,thereisa$2,500penaltyforeachviolation.Thecourtoftenawardscivil  penaltiesfortheBuildingandHousingCodesviolations.e$e$ 0 e VicePresidentVasquezaskedhowthecourtdetermineswhetherpenaltiesshouldgototheGeneral  Fundortothedepartment.e$e$ 0 e DeputyCityAttorneyDicksaidthatitisbasedonarguments.Thecourtthencomesupwith y  allocations.e te$e$ 0 e Commissioner_Cereghino_Ԁaskedinthe_Sainez_Ԁcase,ifthepenaltiesawardedgototheGeneralFund = L  andifDBIwillbecompensatedforalltheexpensesincurredinthatcase.) 8 e$e$ 0 e DeputyCityAttorneyDicksaidthatthepenaltieshavenotyetbeenpaid.Thejudgeusedhis   discretionontheallocationsofpenalties.Shewillprovideacopyof_Sainez_Ԁjudgmenttothe   Commission. e$e$ 0 e Commissioner_Cereghino_Ԁsaidthatthiscaseattractedalotofpublicinterest.Shewouldliketoreceive  acopyofthejudgment.e$e$ 0 e CommissionerFreemansaidthatinthecaseoftheCityagainstamemberofthepublic,thejudge u decidestheallocationofthepenalties:whetheritgoestotheCityAttorneysOfficetocoverthe ap attorneysfees,ortotheGeneralFund,ortothedepartment.However,ifanindividualwinsasuit, M\ thatpersondecidestheallocationoftheawardhehaswon.9He$e$ 0 e DeputyCityAttorneyDicksaidthatonlypublicprosecutorscangoagainstapublicnuisanceunderthe   BusinessandProfessionsCode. e$e$ 0 e CommissionerFreemanaskedforaclarification.e$e$ 0 e DeputyCityAttorneysaidthatthecourtwillawardattorneysfeesfortheBuildingandHousingcode  violationstotheCityAttorneysOffice.AttorneysfeesareusedasoffsettotheCityAttorneys  billingstoDBI.However,undertheBusinessandProfessionsCode,thepenaltiesgototheGeneral   FundandthechargeundertheBusinessandProfessionsCodethatsomethingisapublicnuisancecan q!  onlybefiledbyapublicprosecutor.]"l!e$e$ 0 e CommissionerFreemansaidthatthedepartmentspentaconsiderableamountonlegalfeesovera 5$D # periodofyearsandsomeofthejudgmentsawardedgototheGeneralFund.!%0!$e$e$ 0 e DeputyCityAttorneyDicksaidthattherehavebeencivilpenaltiesthatwenttothedepartment.&#&e$e$ 0 e VicePresidentVasquezsaidthataccordingtothereportpreparedbytheCityAttorneysOfficefrom ($( Julytodate,theonlypenaltiesawardedthatwenttotheGeneralFundwasfor1080FolsomStreet )%) amountingto$25,000.ThereshouldbemoreBuildingandHousingCodeviolationpenaltiesthatwill *&* gotothedepartment.+'+e$e$ 0 e DeputyCityAttorneyDickagreed.ShesaidthatshewillprovidestatisticstotheBIC.m-|)-e$e$  Y.h*. 0 e VicePresidentVasquezsaidthattheCityAttorneysOfficemightwanttopersuadethecourttolook  atallocatingthemoneytofixthepropertyinsteadofgoingtotheGeneralFund.e$e$ 0 e DeputyCityAttorneyDicksaidthatthiscouldbedone.e$e$ 0 e CommissionerVasquezsaidthatitwouldbeusefultoknowwhatoptionsareavailableforthe  Commissiontotake.y e$e$ 0 e DeputyCityAttorneyDicksaidthatitwouldmeanthattheBICstaffwillbeinvolvedinpreparing Q ` cases.= L e$e$ 0 e Commissioner_Cereghino_ԀaskediftheCityAttorneymakesrecommendationtothejudge.$ e$e$ 0 e DeputyCityAttorneyDicksaidthatthejudgeisboundbystatute. e$e$ 0 e Commissioner_Cereghino_Ԁaskedifitispossibletogetareportontheallocationofpenaltiesforthelast   twoyears.e$e$ 0 e CommissionerFreemansaidthatitishardtodecidewhentheCommissionorthedepartmentshould  beaggressiveinhandlingacasesincetheCommissiondoesnotknowwhetherthejudgmentwillgoto u thedepartmentortheGeneralFund.ape$e$  ̀6.0 e Report,discussionandpossibleactionregardingtheJanuary1998billingandexpendituresfor %4 CityAttorneysOfficeservicestotheBuildingInspectionCommissionand/ortheDepartment   ofBuildingInspection.  e$e$ 0 e Ms.PauletteHooeyaddressedtheCommissionandsaidthatthedepartmentspent$65,000inJanuary  fortheCityAttorneysOfficeservices.e$e$ 0 e VicePresidentVasquezsaidthatthiswasconsistentwiththepreviousreports.HethankedMs.Hooey  forthereport.  e$e$ 7.0 e Report,discussionandpossibleactiontoadoptthreeadministrativebulletins(listedbelow) I#X" proposedbytheDepartmentofBuildingInspection.PursuanttotheBICRules,DBIstaff 5$D # circulatedthedraftsandheldpublicmeetingstoreceiveinputontheseproposedbulletins.!%0!$e$e$  0 e DeputyDirectorWongsaidthattheseAdministrativeBulletinswereapprovedbytheBICwithsome &#& revisionsinJuly1997.ThesefinaldraftshavealsobeenreviewedbytheCodeAdvisoryCommittee '#' andtheDisabilityAccessAdvisoryCommittee.TheCodeAdvisoryCommitteerecommendsthatthe ($( BICadopttheseAdministrativeBulletins.HethankedtheCommission,theCAC,the_DAAC_,all )%) interestedpartiesandhisstafffortheirhardworkindevelopingthesebulletins.Mr.Wonggavean *&* explanationoftheseAdministrativeBulletinsandrecommendedthattheCommissionadoptthem.+'+e$e$ 0 e Mr.Ken_Cleaveland_Ԁsaidthat_BOMA_ԀhasbeenworkingwiththeDBIforyearstohelpdevelop m-|)- administrativebulletinstoexpeditetheinterpretationofcodesespeciallyondisabilityaccess.These Y.h*. AdministrativeBulletinsareneededtointerpretandtoexpeditetheprocessofcomplyingwiththe  BuildingCodes.Manymembersof_BOMA_ԀhavespentmanyhourswiththeDisabilityAccess  AdvisoryCommitteeandthedepartmentstafftodevelopthesebulletins.Hewouldliketoseethe  departmentdevelopabookconsistingofalltheAdministrativeBulletinsforpublicuse.He  recommendedadoptionoftheAdministrativeBulletins.e$e$ 0 e Mr.Rob_McNeil_,chairmanof_BOMA_ԀDisabledAccessTaskForce,saidthattheCodeAdvisory y  Committeehasspentalotofeffortinexaminingthesebulletins.Itisnotonerousforbuildingowners e t toprovidedisabilityaccess.Hesaidthatasacontractor,thesebulletinsaresuccinctandeasyto Q ` follow.Herecommendedapprovalofthebulletins.= L e$e$ 0 e Ms.LindaCarter,architect,saidthatshewasalsoinvolvedinthedevelopmentofthesebulletins.She $  foundthatthebulletinsexpeditetheprocess.SherecommendedthepassageoftheAdministrative   Bulletins. e$e$ 0 e Commissioner_Cereghino_Ԁsaidthatshesupportstheideaofhavingthebulletinsavailableondemand. e$e$ 0 e VicePresidentVasquezconcurred.Hethankedeveryonewhowasinvolvedinthisprocess.Hesaid  thattheCommissionsgoalistoaddressasmanydisabilityaccessissuesaspossible.e$e$   e a.0  Proposedadministrativebulletintoallowtheuseofpowereddooroperatorsasanequivalent ap facilitationtorequireddoorsideclearances(AdministrativeBulletinNo.AB11.98).M\$$  0 e 0e$e$DeputyDirectorWongsaidthereisaminortypoerrorunderReferences,Section1105B, .... %4 group3occupanciesshouldbe ....groupB.... $$  0 e 0e$e$Commissioner_Cereghino_Ԁmoved,secondedbyCommissionerFreeman,toadoptthe  AdministrativeBulletinNo.AB011.98ascorrected. $$ 0 e 0e$e$Themotionpassedunanimously. [ResolutionNo.BIC024.98] $$ 0 e  e$e$  e b.0  Proposedadministrativebulletintoallowtheuseofpowereddooroperatorsasanequivalent m!|  facilitationtorequiredlevellandingsatdoors(AdministrativeBulletinNo.AB12.98).Y"h!$$ 0 e 0e$e$Commissioner_Cereghino_Ԁmoved,secondedbyCommissionerFreemanandCommissioner 1$@ # _Guinnane_,toadopttheAdministrativeBulletinNo.AB012.98asproposed. %(!$$$ 0 e 0e$e$Themotionpassedunanimously. [ResolutionNo.BIC025.98] &"&$$   e c.0  Proposedadministrativebulletintoestablishproceduresforthereviewofdisabledaccess ($( alternativeprovisionsundertheStateHistoricalBuildingCode(AdministrativeBulletinNo. )%) AB13.98). *&*$$  0 e 0e$e$Commissioner_Cereghino_Ԁmoved,secondedbyCommissionerFreemanandCommissioner y,(, _Guinnane_,toadopttheAdministrativeBulletinNo.AB013.98asproposed. a-p)-$$  I.X*. 0 e 0e$e$Themotionpassedunanimously. [ResolutionNo.BIC026.98] $$ TheCommissiontookabreakatthispointintheproceedingsfrom2:55to3:17p.m.0 Y Y$Y$ 8.0 e CommissionerInquiriesandReviewofCommunicationItems:Atthistime,theCommission }  maymakeinquiriestostaffregardingthestatusofvariousdocuments,policies,practicesand i x procedureswhichareofinteresttotheCommissionandmaydiscusscommunicationitems U d receivedsincethelastCommissionmeeting. A P e$e$ 0 e Commissioner_Cereghino_ԀproposedtoformasubcommitteeontheproposedordinancefortheBIC (  AppellatePowers. e$e$ 0 e VicePresidentVasquezagreed. e$e$ 0 e CommissionSecretarysaidthatthisitemneedstobe_agendized_ԀbeforetheCommissioncantakesuch  action.e$e$ 0 e VicePresidentVasquezcommendedthedepartmentonthelettersreceivedfromtheLosAngeles y BuildingDepartment.ete$e$  9.0 e ReviewandapprovaloftheMinutesoftheBICRegularMeetingofFebruary18,1998.)8e$e$ 0 e Commissioner_Guinnane_ԀmovedtoadopttheminutesoftheBICRegularMeetingofFebruary18,  1998asprepared. e$e$ 0 e Themotionpassedunanimously. [ResolutionNo.BIC027.98]e$e$ 10.0 e Discussionandpossibleactionwithrespecttothoseitemsthatcouldbeplacedontheagendaof   March18,1998BICRegularMeetingandotherfuturemeetings. q! e$e$ 0 e Commissioner_Cereghino_ԀreiteratedherrequestfortheproposedsubcommitteeonBICAppellate I#X" Power.5$D #e$e$ 0 e VicePresidentVasquezsaidthattheResolutionforthewindowbarswillalsobecalendared. &"%e$e$ 0 e Commissioner_Guinnane_Ԁaskedifhecouldgetanupdateonthehousesat770,800and828El '#' CaminoDelMar. ($(e$e$ 11.0 e PublicComment:TheBICwilltakepubliccommentonmatterswithintheCommissions +'+ jurisdictionthatarenotpartofthisagenda.,(,e$e$  0 e Therewasnopublictestimonyreceivedatthispointintheproceedings. Y.h*.e$e$ Ї12. e Adjournment.    0 e Therebeingnootherbusiness,andonamotionmadebyCommissioner_Cereghino_,secondedby  Commissioner_Guinnane_,themeetingadjournedat3:50p.m.e$e$ 0 e Themotionpassedbyunanimousvote. [ResolutionNo.BIC028.98]i xe$e$   e         I   ________________________________     e         I   MARIA_BANICO_     e         I   Commission_Secretary_