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BuildingInspectionCommission(BIC) X BUDGET&ORGANIZATIONCOMMITTEE# X
X H$O # H$ X X
l # X
X H$ # CommitteeMeetingofFebruary12,1998 ( AdoptedJanuary15,1999 l 1660MissionStreet,Room6034,SanFrancisco,CA94103 X 9 9 x X X
MINUTES# X
X x1 # D % A & ) 1 " d E1 "A ThemeetingoftheBICBudget&OrganizationCommitteewascalledtoorderat9:45a.m.byChair 8 Vasquez. |
$ 7 R '
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.0 e ROLLCALL Rollcallwastakenandaquorumwascertified. 7 R} E ی T
e$e$ Ќ 0 e COMMITTEEMEMBERS/STAFFPRESENT: 0 e$e$ e _ Armando_ ԀVasquez, Chair0 0 I$$ 0 I$I$ Mona_ Cereghino_ , ViceChair
$$ 0 e I Maria_ Banico_ , CommissionSecretary
e$e$ e _ D.B.I._ ԀREPRESENTATIVES : e Frank_ Chiu_ , Director e WilliamWong, DeputyDirectorforInspectionServices p e JimHutchinson, DeputyDirectorforPermitServices ` 0 e 0 e$e$ CarlaJohnson, AssistanttotheDirector P $$ 0 e 0 e$e$ PauletteHooey, ManagerfortheAdministrativeServicesDivision @ $$ 2.0 e Report,discussionandpossibleactionontheproposedbudgetoftheDepartmentofBuilding ` InspectionforFiscalYear199899. L e$e$ 0 e Ms.HooeynotedthattherewasanewsummaryexpendituresheetmarkedDraft7athatwasprepared. $ ThechangefromthepreviousdraftisadecreaseintheworkorderamounttoDPW.Thischangewill alsoneedtobeincorporatedintheWorkOrderSummaryPage. e$e$ 0 e Director_ Chiu_ Ԁsaidthatthedepartmentwasalsoproposingadditionalexpenditurestosupportthe | ApartmentUnitConversionOrdinancethatisbeingsponsoredbySupervisor_ Teng_ Ԁandiscurrently h beingreviewedbytheBoardofSupervisors.Hesaidthatinordertocarryoutthemandateofthis !T ! proposedlegislation,_ DBI_ ԀwillhavetohireanotherSeniorHousingInspectorandallocateanadditional "@ " $40,000forCityAttorneyexpenses. #,!# e$e$ 0 e Mr._ Chiu_ ԀsaidthattheWorkOrdersbudgetwillalsoneedtoinclude$55,000forpaymenttothe \%#% Assessor sOfficeforsendingoutthebillingfortheApartmentLicenseFees. H&#& e$e$ 0 e Director_ Chiu_ ԀsaidthatheisalsoconsideringasuggestionbystaffoftheFireDepartmenttowork (%( orderto_ SFFD_ ԀsomepositionsintheOneStopPermitCoordinationProgram.Hesaidthatsome )&) employeesfromtheFireDepartmenthaveexpressedaninterestinapplyingforthepositionsinthe )'* OneStopProgram.However,theretirementbenefitsforemployeesoftheFireDepartmentarebetter *(+ than_ DBI_ s.HesaidthathewouldwanttodiscussatsomefuturetimewhethersomeOneStop +x), positionsshouldbeworkorderedtotheFireDepartment. ,d*- e$e$ 0 e ChairVasquezaskediftheexpendituresexceededtheprojectedrevenuesatthispoint.# .<,/ e$e$ # Ї_ 0 e Ms.Hooeysaidthattheexpendituresarealreadyoverrevenuesevenwithoutthe$55,000tothe AssessorandtheApartmentConversionOrdinanceproposal. e$e$ 0 e ChairVasquezsaidthathedidnotsupportanautomaticincreaseintheCityAttorney sbudget allocationontheApartmentConversionOrdinance.Theneedforlegalservicesishypotheticalatthis pointandtheBICisstilltryingtoworkwiththeCityAttorney sOfficeonreducingthebilling. e$e$ 0 e Director_ Chiu_ Ԁagreedondeletingthe$40,000proposedincreaseinCityAttorney sexpenditureand e
t requestedthattheSeniorHousingInspectorbeaddedtonext_ fisal_ Ԁyear sbudget. Q ` e$e$ Ѐ0 e Ms.Roberta_ Caravelli_ ,CitizenReview,saidthattheBICisspendingtoomuchtimediscussingthe )
8
CityAttorney sBilling.ThereneedstobelineitemprojectionssothattheBICcanhavelineitem $
veto. e$e$ 0 e ChairVasquezaskedformoreinformationonthe$55,000fortheAssessor sOffice. e$e$ 0 e Director_ Chiu_ Ԁsaidthatinthepast,thedepartmentsentoutthebillsandcollectedtherevenue(about$3 million)fromApartmentLicenseFees.Hesaidthat_ DBI_ Ԁproposedanordinancethatwasapprovedby theBoardofSupervisorslastyeartohavethebillssentoutandcollectedbytheAssessor sOffice.He saidthathethoughtthatthedepartmentcouldnotnegotiateonthe$55,000atthispointandisstuck u withthislegislation. ap e$e$ 0 e Ms.Hooeysaidthatthe$55,000isfundingafulltimepositionattheAssessor sOffice.Onthe 9H requestforaSeniorHousingInspector,Ms.Hooeysaidthatthedepartmentcouldrequestfor %4 supplementalappropriationforthiscurrent_ fisal_ Ԁyear sbudgetandcanrequestSupervisor_ Teng_ Ԁto incorporatethisallocationintotheApartmentUnitConversionOrdinance. e$e$ 0 e Director_ Chiu_ Ԁagreedthatthiswasthebetterwaytofundthisposition. e$e$ 0 e Commissioner_ Cereghino_ ԀsaidthattheCommissionshouldbeabletoreviewthevariousongoingand newprogramsinthethreeyearbudget.Thethreeyearplanalsohastoprojectforcodedevelopment needssuchasadditionalstaffforthenextthreeyears. e$e$ 0 e Director_ Chiu_ Ԁsaidthathewantstogetaheadonthecodedevelopmentwork.HesaidthatChief ]"l ! BuildingInspectorLaurence_ Kornfield_ ԀispreparingaworkplantobesubmittedtotheCommission. I#X " e$e$ 0 e ChairVasquezaskedifthe$55,000fortheAssessor/TaxCollector sOfficehadbeenincorporatedin !%0!$ Draft7a.
& "% e$e$ 0 e Ms.Hooeysaidthattheamountwasnotyetshownbecauseshedoesnotyethavethecodeforthis '#' itemfromtheController sOffice.ShesaiditisalsonotyetshownintheWorkOrderSummary.Ms. ($( Hooeysaidthatthereis$125,000allocatedforMISthatcanbeusedtooffsetthis$55,000. )%) e$e$ 0 e ChairVasquezaskedwhythewhole$125,000shouldbetakenoutinsteadofjustreducingitby +'+ $55,000. ,(, e$e$ 0 e Ms.HooeysaidthatshewastoldbyMr.Roan_ Michaels_ ,theMISManager,thatthe$125,000 Y.h*. allocationisnotnecessary.Shesaidthattherewillbeadditionalchanges/increasesintheexpenditure side.Sheiswaiting,atthispoint,forinformationonthesalarychangesfor_ SEIU_ Ԁpersonnelthatare effectiveasofMarch1998.Also,shewillhavetomakethenecessaryadjustmentsontheapproved positionsfromthisfiscalyear sbudgetthathavebeen TXed orsubstitutedbyotherpositions.Once shehasthefinallistofTXedpositions,shewouldthenknowwhatpositionstosubstitute,eliminateor addontothebudgetrequest. e$e$ 0 e CommissionSecretary_ Banico_ ԀaskediftheTXedpositionswouldneedlineitemjustifications. e
t e$e$ 0 e Ms.Hooeysaidthattheywould. = L e$e$ 0 e ChairVasquezsaidthatheisnervousbecausehedoesnotknowwhatthemagnitudeofthesechanges $
are. e$e$ 0 e Ms.Hooeysaidthatshealsodidnotknow,atthepresenttime,themagnitudeofthesechanges. e$e$ 0 e Director_ Chiu_ Ԁsaidthathefeltsurethatthechangeswouldnotbetoolargeandthatitisnotaconcern. e$e$ 0 e ChairVasquezsaidhewantedtodiscusstheExecutiveSummaryatthispoint. e$e$ 0 e Commissioner_ Cereghino_ ԀaskediftheExecutiveSummarywaspatternedafterlastyear sdocumentor ap ifithavearequiredformat.Shesaidthattherewassomuchbackgroundinformationonthe M\ departmentthatmadethedocumentlongerthannecessary. 9H e$e$ 0 e Director_ Chiu_ Ԁsaidthatalldepartmentsarerequiredtosubmitbackgroundinformation.Hesaidthat thishasbeenthetradition.Thisisalsoneededbecausetheplayerschangeallthetime.Hesaidmost ofthepeopleintheMayor sOfficewhowillbereviewingthebudgetarenew. e$e$ 0 e Commissioner_ Cereghino_ ԀsaidthattheExecutiveSummarywasverygeneralandtheStrategicIssues donotpopout. e$e$ 0 e ChairVasquezagreedthattheExecutiveSummarywasverygeneral.Healsonotedthat Strategic Issues wasusedasaheadingonpage1andpage2butthecontentsdonotmatch. q! e$e$ 0 e Ms.Hooeysuggestedthatthegistofthetextonpage2couldbeinsertedundertheStrategicIssues I#X " listedonpage1.Forexample,theexplanationontheTechnicalServicesDivisioncouldbelisted 5$D # under Assumealeadershiprole...codedevelopment. !%0!$ e$e$ 0 e Commissioner_ Cereghino_ ԀaskediftheStrategicIssuesonpage1couldbedeleted. &#& e$e$ 0 e Director_ Chiu_ ԀsaidthatthiswasarequiredformatcomponentfromtheMayor sOffice. ($( e$e$ 0 e CommissionSecretary_ Banico_ ԀsuggestedthattheStrategicIssuesonpage1berephrasedtoreadas *&* issuesandusetheStrategicIssuesonpage2,whichareproposedactions,astheresponsetothese +'+ issues. ,(, e$e$ 0 e Ms._ Caravelli_ ԀsaidthatsheagreedwithMs.Hooey.Thefirstbulletcouldstartwith Increasethe Y.h*. accuracy... thenthematchingactionsordivisionsonpage2couldbeindentedunderthisline.In responsetoChairVasquez scommentthat Increasingtheaccuracyofplans isaresultofMs. _ Caravelli_ stestimony,Ms._ Caravelli_ Ԁsaidthatherissuesaresimplecases.Shecitedextensionof permits(e.g.Onesuchpermitexpiredin1985andwasissuedin1998)andissuanceofpermitsto applicantswhodonothavetheauthorityfromthepropertyownertotakeoutapermit. e$e$ 0 e ChairVasquezsaidthattheExecutiveSummaryreferenceto LeadPaints shoulddeletethe s and y alsoincludetheword exterior. e
t e$e$ 0 e Commissioner_ Cereghino_ Ԁaskedifinteriorleadpaintwasnotaconcernalso. = L e$e$ 0 e ChairVasquezsaidthattheordinanceandtheprogramaddressesexteriorleadpaintonly.He $
recommendedfurtherminorchangestotheExecutiveSummarytextsuchaslistingtheMissionBay projectbeforethestadiumandusing BoardofSupervisors insteadof Board.
e$e$ 0 e Ms.Hooeysaidthatthetextshouldincludeordinancenumbers.
e$e$ 0 e ChairVasquezsaidthatthedescriptionoftheDisabledAccessDivisionisnotclearandneedstobe expanded.Hesaidthatthephrase stepupenforcementatthefrontend, isnotaccurateandisnot easilyunderstoodbythelayperson. u e$e$ 0 e Director_ Chiu_ Ԁexplainedthatstaffisputtingmoreeffortsatplancheckingandongivingout M\ informationsoastoavoidenforcementattheendoftheproject. 9H e$e$ 0 e ChairVasquezsaidthatenforcementisnotpartofplancheckingatthefrontend. e$e$ 0 e Ms._ Caravelli_ ԀalsosuggestedthattheProjectManagementdescriptionnotusewordssuchas key players andthat positions shouldbeused. e$e$ 0 e Ms.HooeysaidthatthedescriptionsintheExecutiveSummaryshouldbesimilartothedescriptionin thelineitemjustifications. e$e$ 0 e ChairVasquezaskedwheretheOneStopProgramwouldbelodged.Therewasadiscrepancy q! betweenthebudgetandtheorganizationalchart. ]"l ! e$e$ 0 e Director_ Chiu_ ԀsaidthatitshouldbewithPermitServices. 5$D # e$e$ Ѐ !%0!$ 0 e DeputyDirectorWongsaidthathehasbeenworkingonthisprogramanditshouldbelodgedunder
& "% hisInspectionServicesProgram.Thiswouldalsocreateamorebalancedorganizationalchart. &#& e$e$ 0 e Director_ Chiu_ Ԁsaidthatthenumberofdivisionsorboxesundereachprogramisnotimportant. ($( InspectionServiceshasbiggerboxesandPermitServiceshasmoreboxes. )%) e$e$ 0 e Ms.HooeysaidthatfunctionallytheOneStopProgramshouldbeunderInspectionServices. +'+ e$e$ 0 e Director_ Chiu_ Ԁagreed. m-|)- e$e$ Y.h*. 0 e Ms._ Caravelli_ ԀsaidthatthedescriptionofHousingInspectionServices(HIS)isnotclearand routine apartmentinspections shouldbeexpanded. e$e$ 0 e Commissioner_ Cereghino_ Ԁsaidthatthedescriptionshouldalsobeclearthattherearetwoseparate functions:codeenforcementandroutineinspections.Thereisaneedtoplanforthesefunctions separately. e$e$ 0 e ChairVasquezaskedMs.HooeyiftheperformancemeasuresforAdministrationweresufficient. e
t e$e$ 0 e Ms.Hooeysaidthatshedidnotunderstandthetext.ItseemedtomeanthatAdministrationwould = L havetotakeontheroleofmakingprojectionsontheconstructiontrendsinSanFranciscoandother )
8
relevantareas. $
e$e$ 0 e ChairVasquezsuggestedusingperformancemeasuresthatquantifiedimprovements,e.g.,City
Attorney sbillings,customerservices,etc. e$e$ 0 e CommissionSecretary_ Banico_ Ԁsuggestedthatifthecurrenttextistoberetainedthatitberevisedto prepareandtrackbudgetbasedonconstructiontrends... AdministrationServicescouldthenrelyon constructiontrendsinformationfromsuchinstitutionsasUCBerkeley,etc. e$e$ 0 e Ms.Hooeyagreed.Shesaidthatsheknewofsomegoodsourcesonconstructiontrendsandresearch. ap e$e$ 0 e Commissioner_ Cereghino_ ԀagreedwithChairVasquez srecommendation.Thequantified 9H improvementsshouldalsoincludefollowuponpublicinputtotheBIC.Thefollowupandsupport %4 staffworkcanbemeasured. e$e$ 0 e ChairVasquezsaidthatthejustificationontheincreaseinCityAttorneybudgetonpages20and26is confusing. e$e$ 0 e Ms.HooeysaidthatthelanguagewillmakesensetotheBudgetAnalyst. e$e$ 0 e CommissionSecretary_ Banico_ Ԁaskedifthiscurrentyear sCityAttorneybudgetshouldalsobe allocatedbetweenthetwoprograms. q! e$e$ 0 e Director_ Chiu_ Ԁagreed.HealsoaskedChairVasquezandCommissioner_ Cereghino_ Ԁifthereisaneedto I#X " addnumberstoexplainthe12%increaseinworkload. 5$D # e$e$ 0 e ChairVasquezsaidthatthiswouldhelp.Henotedthattherewerenumbersprovidedinotherpartsof
& "% theExecutiveSummary. &#& e$e$ 3.0 e ReviewandapprovaloftheMinutesoftheBudget&OrganizationalCommitteemeetingof )%) January29,1998. *&* e$e$ 0 e Commissioner_ Cereghino_ Ԁmoved,secondedbyCommissionerVasquez,toapprovetheMinutesof ,(, theMeetingofJanuary29,1998asprepared. Themotionpassedbyunanimousvote. i-x)- e$e$ U.d*. Ї4.0 e Discussionontheformat,contentandguidelinesforthepreparationofathreeyearbudgetfor theDepartmentofBuildingInspectionforFiscalYears19982001. e$e$ 0 e Ms.Hooeysaidthatsheispreparingaspreadsheetstartingwiththisyear sbudgetintothenexttwo fiscalyears.ShehasalsoprovidedtheMayor sOfficewiththebudgetforthetwopreviousfiscal years.ShehadbeeninformedbytheMayor sOfficethatthereisnodeadlineonthethreeyearbudget andthatthiscanbesubmittedascloseaspossibletotheFebruary20,1998deadline. y e$e$ 0 e Commissioner_ Cereghino_ ԀsaidthatthethreeyearbudgetshouldhaveinputfromLaurence_ Kornfield_ Q ` ontheworktobedoneforthecodes. = L e$e$ 0 e Director_ Chiu_ ԀsaidthatMr._ Kornfield_ Ԁispreparinga_ workplan_ .ThedeadlinethattheBIChad $
requestedforthe_ workplan_ ԀisApril. e$e$ 0 e ChairVasquezaskedwhenthethreeyearbudgetwouldbeready.Hesaidthathewantedtoensure somereviewbytheCommitteeandthefullBIC.
e$e$ 0 e CommissionSecretary_ Banico_ ԀsaidthatifthethreeyearbudgetisnotreadybytheFebruary18thBIC meeting,theBICcouldprovidepolicyinputatthattimeto_ DBI_ Ԁstafftoincorporateintothethreeyear budget. u e$e$ 0 e Ms._ Caravelli_ ԀurgedtheCommitteetoincludeallocationsinthethreeyearplanthatwouldimprovethe M\ waythepublicaccessespublicinformation.Shesaidthatthereareseriousproblemsin_ DBI_ Ԁin 9H accessingpublicdocuments.Shesaidthatshehadrequestedacopyofadocumentinacurrentfileon %4 February2,1998.Shehasnotreceivedthisdocumenttodate. e$e$ 5.0 e Discussionandpossibleactiontosetameetingandidentifyitemsthatcouldbeplacedonthe agendaoffuturemeetingsoftheCommittee. e$e$ 0 e Therewasnodiscussiononthisagendaitem. e$e$ 6.0 e PublicComment:TheCommitteewilltakepubliccommentonmatterswithintheCommittee s ]"l ! jurisdictionthatarenotpartofthisagenda. I#X " e$e$ 0 e Therewasnopubliccommentreceivedatthispointintheproceedings. !%0!$ e$e$
. ( 5h 8 3 ! ! " 3 " 3\ 2 5h 7
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0 e Adjournment. 3\ \ '#' e$e$ Ќ 0 e Therebeingnootherbusiness,andonamotionmadebyChairVasquez,secondedbyViceChair )%) _ Cereghino_ ,themeetingadjournedat11:50a.m. *&* e$e$ 0 e Themotionpassedbyunanimousvote. u,(, e$e$ M.\*. Ї e I ________________________________ e I MARIA_ BANICO_ e I Commission_ Secretary_ _ _