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8 Commission(BIC) X BUDGET&ORGANIZATIONCOMMITTEE l CommitteeMeetingofJanuary# X
8 X D # D X X
8 Ԁ20,1998 ( AdoptedJanuary29,1998 < 1660MissionStreet,Room6034,SanFrancisco,CA94103# X
8 X D\ # P 9 9 q X X
8 MINUTES# X
8 X qr # d f A & ) 1 " d E1 "A ThemeetingoftheBICBudget&OrganizationCommitteewascalledtoorderat10:20a.m.byChair
Vasquez.
7 R '
, m X X' 7 R E 1
.0 e ROLLCALL Rollcallwastakenandaquorumwascertified. 7 R E ی t
e$e$ Ќ 0 e COMMISSIONMEMBERS/STAFFPRESENT: P e$e$ e ArmandoVasquez, Chair0 0 I$$ 0 I$I$ MonaCereghino, ViceChair ( $$ 0 e 0 e$e$ 0 I$$ 0 I$I$ MariaBanico, CommissionSecretary p $$ e D.B.I.REPRESENTATIVES : L e FrankChiu, Director ( e WilliamWong, DeputyDirectorforInspectionServices 0 e 0 e$e$ CarlaJohnson, AssistanttotheDirector $$ 0 e 0 e$e$ PauletteHooey, ManagerfortheAdministrativeServicesDivision $$ 2.0 e Report,discussionandpossibleactionontheproposedbudgetoftheDepartmentofBuilding h InspectionforFiscalYear199899. T e$e$ 0 e DirectorChiusaidthatatthepreviousCommitteeMeeting,theproposedexpenditureswereabout$1.5 , millionovertheprojectedrevenues.Toreconcilethebudget,requestednewstaffpositionswere p reducedfrom32to24.Thiswasreflectedintherevisedbudgetproposaldistributedforthismeeting. \ Thedepartmentwillcontinuetolookforfurthercutsparticularlyinnewequipmentsuchasnewscars H ortheemergencyresponsevehicle. 4! e$e$ 0 e CommissionerCereghinosaidthatshewastoldthattherehadbeenamoratoriumonhiringfora # " coupleofyears.Also,surplusfundshaveaccruedandthatthisamountwassubstantial.Sheaskedif #!# thisfundcanbeused. $"$ e$e$ 0 e DirectorChiusaidyesandno.Thefundhastobesetasidebecauseitisforprepaidservicesrather &d$& thansurplus.TheguidelinefromtheMayor sOfficeisthateachdepartmentmaybudgetexpenditures 'P%' onlyuptoitsprojectedrevenuesforthatyear. (<&( e$e$ 0 e CommissionerCereghinosaidthatsheisconcernedthatthissurplusfundwillevolveintothegeneral l*(* fundandotherdepartmentscantapintoit. X+ )+ e$e$ 0 e DirectorChiusaidthatthisfundhastostaywiththedepartment.Statelawdoesnotallowother 0-*- departmentstotapintothisfund.Hesaidthatlastyear,eventhoughthedepartmentgeneratedmore
.+. _ revenuesthanprojected,thedepartmentwasnotallowedtoexpendtheadditionalrevenues.Thisyear, thedepartmentishopingtoprovideserviceenhancementsbasedontheprojectedrevenues. e$e$ 0 e CommissionerCereghinosaidthatshewouldliketoseeareportonthesereserveorsurplusfunds sometimeinthefuture.Sheaskedforaballparkfigureanddescriptionofintendeduses. e$e$ 0 e ChairVasquezsaidthathewouldalsoliketoseesuchareport.Hethenaskedforasummaryofthe y changesmadefromthelastbudgetdraft. e
t e$e$ 0 e Ms.CarlaJohnsonidentifiedthepositionscutfrompreviousbudgetdraft. = L e$e$ 0 e ChairVasquezreadoutthestaffingrequestforeachprogramandsaidthattheAdministration $
Program swriteupdoesnotreconcilewiththestaffingrequestsummarysheet.Therewerestill discrepanciesintheseconddraft.Hesaidthesummarysheetshouldberevisedtocorrectlyreflectthe
appropriatenewstaffpositionsforeachprogram. e$e$ 0 e DirectorChiusaidthatthe1374SpecialAssistantwasputintheAdministrationProgram(Director s Office)becausethispersonwillserveastheDisabledAccessombudspersonandwillassistthe Directorbyenhancingthedepartment scommunityoutreachefforts,representingthedepartmentat BoardsandCommissions,andhandlingroutinepressinquiries. u e$e$ 0 e Ms.RobertaCaravelli,CitizenReview,saidthatshehopesthattheMayor sOfficeortheBoardof M\ Supervisorswillnotapprovearequestforamanagerwhosupervisesonlytwoorthreesubordinate 9H staffmembers.Sheunderstandsthatthedepartmentistryingtoavoidlawsuits.However,sheissad %4 thatotherthingsarebeingleftbehind.SherequestedthattheCommitteethinkaboutqualitycontrol issuesandhowtopreventissuanceofillegalpermits. e$e$ 0 e DirectorChiuagreedthattherewasaneedtomakethestaffingdescriptionsmoreclear.Hesaidthat theombudspersonmightlaterbemovedfromtheDirector sOfficetoanotherprogramsuchasthe PlanCheckDivision.Mr.ChiuthenreferredtotheitemonProjectManagementinthe AdministrationProgram.Hesaidthatthisprogramwillbemanagedbya5504ProjectManagerII.He saidthatthisclassificationisnotflexibleandhewouldliketochangetheclassificationtoa1374 SpecialAssistantXV.Thesalariesforbothpositionsareaboutthesame. q! e$e$ 0 e CommissionerVasquezsaidthatatthepreviousmeetinghehadraisedtheneedformoreexplanation I#X " onthe13temporarypositionsforProjectManagement.Hesaidthathedidnotunderstanduntilitwas 5$D # explainedtohimatthemeetingthatthetemporarystaffwouldbackfillforcurrentstaffwhowould !%0!$ thenbeassignedtothemajorprojects.
& "% e$e$ 0 e DirectorChiutheproceededtopointoutthevariouschangesinrequestedexpendituresforeach '#' program.HesaidthattheprojectedovertimefortheCPCdivisioncouldbecutsincethereweretwo ($( newpositionsbeingrequestedforthisdivision. )%) e$e$ 0 e CommissionerVasquezsaidthatthebudgetedexpenditureswerestillovertheprojectedrevenuesby +'+ abouthalfamilliondollars. ,(, e$e$ 0 e DirectorChiusaidthathewouldlookintotheequipmentexpendituresandlookforadditionalcutsfor Y.h*. thenextbudgetmeeting. e$e$ 0 e Ms.PauletteHooey,ManagerofAdministrativeServices,saidthattherewerealsoadjustmentsthat neededtobemadeontheexpenditureside.Therewereerrorsinthetotals.Shethenwentthroughthe changesonexpendituresotherthansalaries. e$e$ 0 e CommissionerVasquezrequestedasummaryreporttotheBIConthefinalamountfortenant y improvementson1650MissionStreet. e
t e$e$ 0 e InresponsetoCommissionerVasquez squestion,DirectorChiusaidthatsomedivisionswillmoveto = L 1650MissionStreetonFebruary3,1998. )
8
e$e$ 0 e DuringthediscussionsontheexpendituresforthePermitServicesProgram,CommissionerVasquez saidthatthereshouldbemorejustificationprovidedforstaffovertime.Thebudgetproposalshows
morethan$300,000allocatedforovertimeoverlastyear sbudget. e$e$ 0 e DirectorChiusaidthatduringthepastyears,theMayor sOfficedidnotallowincreasesinthe overtimebudget.Lastyear sallocatedbudgetforovertimewasunrealistic.Thedepartmentspent over$300,000forovertimeduetoincreaseinworkload.Hesaidthattherecouldbecutsinovertime inthePermitServicesProgram.However,intheInspectionServicesProgram,theproposedbudgetis u forafterhoursinspections. ap e$e$ 0 e Ms.Hooeysaidthatthebudgetitemforoffsitestoragerentalisnewforthisyear.Thisisusedmostly 9H bytheRecordsManagementDivisionandotherdivisionstowarehouseolddocuments.Thisitem %4 usedtobeincludedintheoperatingbudget.Sheaddedthatbudgetallocationswereincreasedto accountfortheupcomingcodecycleandthebringtheCityAttorney sbudgetclosertoactual expenditures.ShesaidthatthereisachoiceontheCityAttorney sbudget,thedepartmentcanusethe amountrequestedbytheCityAttorneyortheamountshehasprojectedbasedonthemonthlybilling reportsforthelastsixmonths.TheCityAttorney sfigureisslightlyhigherthanDBI sprojection. e$e$ 0 e CommissionerVasquezsaidthattheDBIprojectionshouldbeused. e$e$ 0 e DirectorChiusaidthattheovertimebudgetcanbecutbyabout$100,000.Hewouldlookmore q! closelyattheovertimeallocationforthePermitServicesDivisionintheplancheckareas. ]"l ! e$e$ 0 e Ms.Hooeycontinuedtodetailthecorrectionsandexplanationsforthenonstaffexpenditureincreases. 5$D # Shesaidthatthemandatoryfringebenefitsamountisincorrectandneedstoberecalculated. !%0!$ e$e$ 0 e DirectorChiusaidthathewouldlookatthe$300,000budgettedforMISProfessionalServicesandsee &#& ifthereisroomforadjustment.Healsosaidthathewouldalsolookinto$219,000budgetfor '#' MicrofilmServicestoseeifthiscanbereduced.Finally,hesaidthebudgetitemforlaptops ($( computerscouldbeeliminated. )%) e$e$ 0 e DirectorChiusummarizedthemajorcutsidentifiedsofarandsaidthatitappearsthatthe$500,000 +'+ reductionhasbeachieved.Hesaidthatthecutsinclued$122,000fornewcars,$98,000forthe ,(, emergencyvehicle,$150,000reductionintheCityAttorney sbudgetifweusetheDBIestimate, m-|)- $85,000forovertimeand$45,000forlaptopcomputers. Y.h*. e$e$ Ї0 e CommissionerVasquezrequestedthatstaffprovideamemorandumtothefullCommissionmeeting summarizingthebudgetproposal.TheCommissionshouldalsoreceivetheMayor sOfficeguidelines forpreparingthebudget.Ifthereistime,thewholebudgetdocumentshouldberevisedandprovided tothefullCommission. e$e$ Ѐ 3.0 e Discussionandpossibleactiontosetameetingandidentifyitemsthatcouldbeplacedonthe y agendaoffuturemeetingsoftheCommittee. e
t e$e$ 0 e CommissionerVasquezproposedanotherbudgetmeetingtobesetfornextweek.Hesaidhewoulld = L coordinatewithCommissionSecretaryBanicoonthedateandtimeforthemeeting. )
8
e$e$ 0 e CommissionerCereghinoagreed. e$e$ 4.0 e PublicComment:TheCommitteewilltakepubliccommentonmatterswithintheCommittee s
jurisdictionthatarenotpartofthisagenda. e$e$ 0 e Therewasnopubliccommentreceivedatthispointintheproceedings. e$e$ 5. e Adjournment. M\ 0 e Therebeingnootherbusiness,andonamotionmadebyChairVasquez,secondedbyViceChair %4 Cereghino,themeetingadjournedat12:15p.m.
e$e$ 0 e Themotionpassedbyunanimousvote. e$e$ e I ________________________________ y e I MARIABANICO e!t e I CommissionSecretary Q"` !