The functions of the Finance Services (FS) are to provide support to the Department in the areas of fiscal management, purchasing, and business analysis. This consists of budget preparation and reconciliation; revenue management; controlling labor and non-labor expenditures, capital expenditures and work order expenditures; accounts payable; performing internal audits, and employee claims management. In the area of purchasing, the division is involved in procuring materials and supplies; vendor identification and interfacing; and contract administration. The division also provides needs and operations analysis, revenue/expenditure analysis, and develops office policies and procedures.
PERSONNEL / PAYROLL DIVISION
The Personnel / Payroll Division (PPD) performs all Human Resource functions in accordance with the Merit Service System and in conformance with the San Francisco City and County Charter, the Administrative Code, and state and federal laws. Activities include the recruitment for both Civil Service examinations and provisional appointments and processing of newly hired, promoted or separated employees. PPD maintains permanent personnel records and reports; assists in the resolutions of disciplinary actions and grievance matters; provides employment-related training and coordinates technical training programs. Additionally, the division is responsible for processing all payroll-related functions for260 employees.
Records Managment Division (RMD) answers general questions from emails and SF 311 Customer Service Center referrals and inquiries. Responsible for storage and reproduction of plans, permit applications, job cards, and miscellaneous documents; producing the Report of Residential Building Records (3R) and maintaining historical records; Publishing Monthly, Quarterly and Annual Reports; and updating the Department’s website.
The Records Management Division is divided into two sections: Records Management and Report of Residential Building Records (3R). Our offices are located at 1660 Mission Street, 4th Floor, San Francisco, CA 94103
To view or obtain copies of building records, you must first request your order by filling out the Records Request Form (PDF) . The request form may be faxed to (415) 575-6875 or mailed to: DBI Records Management Division, 1660 Mission Street, San Francisco, CA 94103.
Report of Residential Building Records (3R) can also be requested and picked-up at the Records Management Public Counter. Requests must be made through the DBI Request for Report of Residential Building Record Form and accompanied by payment. Payment by credit card (Visa / MasterCard) may only be made in person. All requests must be submitted at our Counter, or mailed to: DBI Records Management Division, Attn: 3R Requests, 1660 Mission Street, San Francisco, CA 94103. We cannot accept emailed or faxed requests.
For all purchases, we accept cash, check, Visa, MasterCard and money-orders.
Please visit or contact the Records Management Division at (415) 558-6080 should you need further assistance.
The Records Management Section stores and reproduces building, electrical, plumbing and mechanical permit applications and other related documents such as job cards, certificate of final completion and plans.
All requests must be made through our Records Request Form (PDF). Each request should only contain one building address, and we only accept up to six (6) requests per applicant (person/company) per business day. It is important to specify and request exactly what type of information you are looking for to assist our Records Management Staff in finding what you need.
|RECORDS AVAILABLE||ISSUED DATES
|Building Permits||1906 - Present|
|Building Permit Job Cards||1933 - Present|
|Certificate of Final Completion / Certificate of Final Completion and Occupancy (CFC/CFO)||1945 - Present|
|Electrical Permits||1986 - Present|
|Plumbing Permits||1976 - Present|
|Mechanical Permits||2008 - Present|
|Plans for Wood-framed buildings||1960 - Present|
|Plans for High-rise buildings||
1920* - Present
* Only certain high-rise buildings.
Effective February 1, 2011:
All plans will be for VIEW ONLY first. Should duplication be needed, the New Duplication of Plans Process must be followed.
Please contact the Records Management Section at (415) 558-6080 should you need further assistance.
Report of Residential Records (3R) Section researches, compiles and produces the Report of Residential Building Records (Also known as "3R Report").
The San Francisco Housing Code Section 351(a) requires the seller to provide this report to the buyer of a residential property in the City and County of San Francisco before it is sold. A 3R lists the building permit history and establishes the current occupancy.
A residential building is defined as a building or portion thereof containing one or more dwelling units but not including hotels containing 30 or more guest rooms, or motels.
Each residential building requires its own 3R Request Form. If there are multiple residential buildings on one lot, each building requires its own 3R Request and payment. Each request should only contain one building address, and we only accept up to six (6) requests per applicant (person/company) per business day.
All requests must be accompanied with payment (cash, check, money order, Visa or MasterCard). Payment by credit card must be in person. If payment is by check, all checks must have the bank account holders' name printed on the check. There are no refunds after payment has been received.
Effective May 1, 2012, 3R requests may also be submitted online. For more information and to start the online process, please click here.
If this residential building sale falls under the following situations, you do not need to provide the buyer a 3R.
- First sale of the residential property, and
- Sold within first year of the new construction completion date.
Please contact 3R Section at (415) 558-6080 should you need further assistance.